Our district and schools are on SUMMER HOURS until Friday, July 27, 2018. Our summer district office hours are 7 a.m. to 5:30 p.m., Monday through Thursday. School hours vary by location. Schools and district offices are closed on Friday during summer hours. Our district will return to regular business hours Monday, July 30, 2018.

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Procurement Services

Procurement Services

Procurement Guidelines

Requisition Total: Less than $5,000.00

Policy: Use good business practices
Procedure:
  • Determine if a District bid/RFP exists by contacting the Procurement Officer or by checking the District’s shopping cart for the item.
  • To ensure the best price, you may want to obtain written or telephone quotes.
  • If necessary, contact the Procurement Department to assist you in finding suppliers.
  • Check the Office of Supplier Diversity’s website (http://www.sdhc.k12.fl.us/osd/) for SBE vendors.

Requisition Total: Between $5,000.00 and $9,999.99

Policy: Telephone Quotes
Procedure:
  • Determine if a District bid/RFP exists by contacting the Procurement Officer or by checking the District’s shopping cart for the item.
  • To ensure the best price, you may want to obtain written or telephone quotes.
  • If necessary, contact the Procurement Department to assist you in finding suppliers.
  • Check the Office of Supplier Diversity’s website (http://www.sdhc.k12.fl.us/osd/) for SBE vendors.

The following is processed by Procurement with the exception of specifications supplied by site

Requisition Total: Between $10,000.00 and $49,999.99

Policy: Written Quotes
Procedure:
  • Determine if a District bid/RFP exists by contacting the Procurement Officer or by checking the District’s shopping cart for the item.
  • Complete Written Quote Form with complete specifications and email to the Procurement Officer. Written Quote Form is found in Procurement Department News.
  • The Procurement Department will obtain three written quotes using their automated solicitation system (Vendor Link).
  • Allow at least 10 business days for solicitation and award.
  • The Procurement Department will contact you with the vendor information.

Requisition Total: $50,000.00 or higher

Policy: Invitation to Bid or Request for Proposal
Procedure:
  • Determine if a District bid/RFP exists by contacting the Procurement Officer or by checking the District’s shopping cart for the item.
  • Ensure sufficient budget is available.
  • Contact the Procurement Officer to initiate a bid.
  • Assist Procurement Officer with item specifications.
  • Allow at least 60-90 days for solicitation and award.
  • The Procurement Department will contact you with the vendor information and Lawson item numbers.

Requisition Total: Sole Source/Public Notice

Policy: Sole Source Letter
Procedure:
  • Determine if a District bid/RFP exists by contacting the Procurement Officer or by checking the District’s shopping cart for the item.
  • Obtain a sole source letter from vendor. Forward the letter and department justification of need to the Procurement Officer.
  • The Procurement Department will verify and seek General Manager of Procurement approval if less than $50,000 and Board approval if equal to or greater than $50,000.
  • The Procurement Department will negotiate price, delivery, and terms.
  • The Procurement Department will contact you with the vendor information and Lawson item numbers.

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