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HCPS publishes minutes of School Board meetings after Board approval. Although the online minutes do not include signatures, citizens may arrange to review the official documents by completing a public records request with the Communications Department.

MINUTES
SCHOOL BOARD OF HILLSBOROUGH COUNTY, FLORIDA
901 E. Kennedy Boulevard, Tampa
Tuesday, August 23, 2016

The School Board of Hillsborough County, Florida, met in regular session Tuesday,
August 23, 2016, at 3 p.m., in the School Board Auditorium, 901 East Kennedy Boulevard, Tampa, with Superintendent Jeff Eakins, and Board Members Doretha W. Edgecomb,

April Griffin, Sally Harris, Melissa Snively, Cindy Stuart, and Susan Valdes (left at 4:20 p.m.) present.  Chair April Griffin presided.

Absent:  Carol W. Kurdell 

Others present were:

Board Attorney – James Porter

District Attorney – Jeff Gibson          

Chief of Staff:  Alberto Vázquez, Ed.D.

Deputy Superintendent:  Van Ayres

Chief of Schools, Administration:  Harrison Peters

Assistant Superintendents/Division Chiefs:

      Academic Support and Federal Programs –Tracye Brown

      Business – Gretchen Saunders

      Community Relations – T. G. Taylor

      Diversity – Minerva Spanner-Morrow

      Governmental Relations – Connie Milito

      Human Resources – Stephanie Woodford

      Leadership and Professional Development – Tricia McManus

      Operations – Chris Farkas

      Outreach - Larry Sykes, Ed.D

      Student Services – Wynne Tye

      Teaching and Learning – Elizabeth Agresta

External Communications Manager – Tanya Arja

Superintendent’s Secretary (Recording) – Linda Fernandez

News Media Representatives:

      Tampa Bay Times – Marlene Sokol

Approximately 150 people were in the audience, including other school district personnel.

Call to Order:  Meeting called to order at 3 p.m.

Moment of Silence and Pledge of Allegiance:  Moment of silence followed by Vice Chair Stuart leading in the Pledge of Allegiance to the United States Flag. 

Withdrawn ItemsB.02, C4.06, C4.07R, C6.17, C6.18, and C8.05

Adoption of the Agenda:

Motion by Vice Chair Stuart, second by Mrs. Harris, to adopt the agenda.  Motion unanimously carried.

Board – Roll Call:  Chair Griffin declared a quorum with six Board Members present.  Carol Kurdell absent.

Approval of Minutes

Motion by Mrs. Harris, second by Ms. Edgecomb, to approve the August 2, 2016, School Board Meeting minutes.  Motion unanimously carried.

Board Guidelines

Vice Chair Stuart read the guidelines into the record.

Chair Griffin announced that the order of the agenda today will be adjusted.  We will make firm decisions on the order and update the agenda format to bring it up-to-date with cabinet changes.

Speakers to Agenda Items

Vice Chair Stuart read the speakers guidelines.

Speaker

Item No.

Mark Klutho

C4.04, C7.03, C7.04 and Audience Comments

Chair Griffin asked the attorney for clarification on the appropriate way to hold a public hearing on budget and millage.  Mr. Porter will provide a written report to the board.

Administrative Appointments (Section B)

01

Approve the Administrative Appointment of Supervisor, Federal Programs Evaluation, Assessment and Accountability (Office of Teaching and Learning)

Motion by Ms. Edgecomb, second by Mrs. Harris, to appoint Emily Plasencia, currently Assistant Department Manager for Program Evaluation, Department of Assessment and Accountability, to the Supervisor, Federal Programs Evaluation, Assessment and Accountability, effective August 29, 2016.  Motion carried with Vice Chair Stuart away from the dais for the vote.

02

Approve the Administrative Appointment of the Principal of Learey Technical College (Chief of Schools) Withdrawn

03

Approve the Administrative Appointment of the Supervisor, Exceptional Student Education, Elementary Curriculum and Instruction (Student Services Division)

Motion by Ms. Edgecomb, second by Mrs. Valdes, to appoint Tina Herbst, currently District Resource Teacher, Exceptional Student Education, to the Supervisor, Exceptional Student Education, Elementary Curriculum and Instruction, effective August 29, 2016.  Motion carried with Vice Chair Stuart away from the dais for the vote.

04

Approve the Administrative Appointment of Director, Workforce and Continuing Education (Workforce Connections)

Motion by Mrs. Valdes, second by Mrs. Harris, to appoint Darrell R. Faber, currently Principal of Eisenhower Middle School, to the Director, Workforce and Continuing Education, effective September 12, 2016.  Motion unanimously carried.

The following appointments (part of agenda item 4.02a) are being highlighted at this time as first time administrative appointments.

  • Cora-Lynne Wimberly, currently Principal, Folsom Elementary School, to the Supervisor of Exceptional Student Education, Area VII District Office, effective September 7, 2016  (Recognized Sheryl Koscso who will be retiring from the position.  Superintendent Eakins thanked Ms. Koscso for her dedication to the students of Hillsborough County.)
  • Renee Kowalik, currently a Teacher, Robinson High School, to the Assistant Principal for Student Affairs, Sickles High School, effective September 12, 2016
  • Ray Dudley, currently a Teacher, Wharton High School, to the Assistant Principal for Student Affairs, Wharton High School, effective September 12, 2016
  • David Ramos, currently a Teacher at Eisenhower Middle School to the Assistant Principal for Student Affairs, at Madison Middle School, effective September 12, 2016

Proclamations/Recognitions - None

Suspended Agenda

01

Suspended Agenda

Jeff Eakins introduced Jim Beekman who provided and update on transportation.

  • Transportation Update – Jim Beekman provided an update on the opening of the 2016-2017 school year and shared some data.  Comments by Ms. Edgecomb, Mrs. Snively, Vice Chair Stuart and Mrs. Valdes.
    Comments
    • Town Hall Meetings – What is the purpose?  Why are the Town Hall meetings being held?  To provide feedback from drivers and to have our employees become stakeholders in our department.
    • Invitees are our employees.
    • Communicate that magnet and courtesy busing is something that our district offers to our families where other districts do not.  Meeting is planned with magnet and communication to put a plan in writing.
    • Overcrowded buses – where should they be reported?  Callers need to go through the call center.
    • How did we do getting students to school and home on time?  It is a lot better than it was last year but there always room for improvements.
    • How can we open up student registrations at school sites earlier?  This would provide more opportunities for community access and we would be able to have conversations about bus riders.
    • What do we have in place so our bus drivers and transportation staff can be part of the solution?  We have established three committees:  Budget, Training, and Routing.  We have a high level of expertise in our fleet and we are coming together to reach solutions.
    • Communicate with middle and high school students on transportation plans.
    • Transportation Improvement Plan – Should this be removed from the Suspended Agenda?  Our discussions are not about the plan.  
    • Change the agenda format for the suspended agenda and we can have a workshop at the beginning of the year to have transportation discussions.  On September 27, 2016, we have a workshop scheduled on transportation.  Mr. Porter said that we are looking at the agenda to make the agenda process run smoother.
    • Suggested a round table setting to discuss issues i.e. transportation and other topics.  To be able to come out of the discussion with solutions.  Subcommittees were also suggested.
    • Superintendent Eakins thanked Mr. Beekman and his staff for the work they are doing daily.
  • Elevate Schools
    •  Sulphur Springs K-6
      • Students and staff are participating in a multi-level house system.
      • The reveal of the house assignments will be held on August 29.
      • Each house has a color, crest, and chant.  Crest are hung throughout the school.
    • Potter Elementary
      • Building a greenhouse on August 29 that will be planned and cared for by 4th and 5th grade students.
      • Along with the garden the entire student body will work on school beautification.
      • All classrooms have a written classroom charter.
      • All classes are taught by a certified teacher.
    • BT Washington Elementary
      • 5th grade is participating in a project-based learning by designing a garden and presenting designs this week to the builders from Idlewild.  The winning design will be built this Saturday.
    • Edison Elementary School
      • Implement data charts with students to provide ownership for learning/performance.
      • Parent participation and communication is a focal point including different events.
      • Inviting business and community resources to set up booths at parent nights.
      • Edison is coming together with the community on Saturday, September 10 "Tailgating with Edison Elementary.
      • Thanked Mr. Underdue for having certified teachers in place when school opened.
    • Faith Base – gave an overview of recent activities supporting faith-based partnerships and upcoming events.

     
    Ms. Edgecomb suggested thank you notes from students to business partners.  Superintendent Eakins will make sure that he shares that with his principals.

Teaching and Learning (Section A)

01

The Benefits of the Teaching Tools Store (TTS) at the Hillsborough Education Foundation (Business Services Division)

Van Ayres made brief comments.  He introduced Virginia McGrath, Interim Executive Director of the foundation who provided a brief history of the Teaching Tools Store.  Shared a video from a teacher who has used the store for 12 years to support her students.  Fred Weber, Senior Director of Program Operations, provided statistics of the store and their free resources that serve Title I schools.  September 8, 2016, is the Teaching Tool luncheon and he invited the board.

  • Comments by Ms. Edgecomb and Chair Griffin who said the store has come a long way from the original warehouse when they first opened.
  • What is the tax code for teachers?  Is there a tax break?  They have to keep their receipts and file their taxes on the long form.  This information will be shared at onboarding.

Items moved up on the agenda.

12.02

Enhancements to the Hillsborough School Employees Federation (HSEF) Employee Evaluation (Human Resources Division)

Marie Whelan, General Manager, Professional Development highlighted the item at the request of Vice Chair Stuart, Mrs. Snively, and Ms. Edgecomb.  She introduced

Iran Alicea, President of HSEF and Stephanie MacNeel, Vice President.  Comments by Mrs. Snively and Vice Chair Stuart.

Recommendations and Reports of Superintendent Requiring Board Approval

Motion by Mrs. Harris, second by Ms. Edgecomb, to vote on the consent agenda with the following items pulled for discussion.  These items will be voted on all together at the end of discussion.

Consent Agenda:  C6.10R, C6.14, C6.15, C6.16, C7.05, C8.04, and C11.02R1
Information Items:  C12.04

Motion carried with Mrs. Valdes away from the dais.

(Section C)

1.00 Office of Teaching and Learning (Elizabeth Agresta) - None

 

 

2.00 Student Services (Wynne Tye) - None

 

 

3.00 Academic Support and Federal Programs Division (Tracye Brown) - None

 

 

4.00 Human Resources Division (Stephanie Woodford)

4.01

Request for Authorization to Proceed – if any

4.02

Approve Personnel List #1064 - Instructional

4.02a

Approve Administrative Appointments/Transfers

  • Cora-Lynn Wimberly, currently Principal, Folsom Elementary School, to the Supervisor of Exceptional Student Education, Area VII District Office, effective September 7, 2016
  • Renee Kowalik, currently a Teacher, Robinson High School, to the Assistant Principal for Student Affairs, Sickles High School, effective September 12, 2016
  • Ray Dudley, currently a Teacher, Wharton High School, to the Assistant Principal for Student Affairs, Wharton High School, effective September 12, 2016
  • David Ramos, currently a Teacher at Eisenhower Middle School to the Assistant Principal for Student Affairs, at Madison Middle School, effective September 12, 2016
  • Heather Holloway, currently Assistant Principal for Student Affairs, Middleton High School, to the Assistant Principal for Student Affairs, Walker Middle Magnet School, effective September 12, 2016

4.03

Approve Personnel List #920 - Instructional Support

4.04

Approve Teachers Considered Out of Field - Subject Area and English Language Learners

4.05

Approve Disciplinary Action - Instructional

4.06

Approve Disciplinary Action - Instructional Support -Withdrawn

4.07R

Approve Hillsborough Employee Handbook:  Personnel Policies and Procedures

 

 

5.00 Leadership and Professional Development (Tricia McManus) - None

 

 

6.00 Business Division (Gretchen Saunders)

6.01

Request for Authorization to Proceed - none

6.02

Approve the Renewal Contract with the East Coast Technical Assistance Center (ECTAC) to Provide Support and Technical Assistance to Hillsborough County’s Title I Basic, Neglected and Delinquent, and Migrant Education Programs (Academic Support and Federal Programs Division)

6.03

Approve the Amendment to the Professional Services Agreement Between The School Board of Hillsborough County, Florida and Catapult Learning, LLC, to Provide

Third-Party Services for the Title I, Part A Private School Reading and Mathematics Instructional Program (Academic Support and Federal Programs Division)

6.04

Approve All Title I Projects and Funds, Based on Final Approval from the State, for the 2016/2017 School Year (Academic Support and Federal Programs Division)

6.05

Approve the Agreement Between the Tampa Metropolitan YMCA and the School Board of Hillsborough County, Florida, to Provide Snacks for the Success Afterschool Programs(Academic Support and Federal Programs Division)

6.06

Approve the Charter School Food Service Agreement Between Selected Charter School Sites and The School Board of Hillsborough County, FL (Academic Support and Federal Programs Division)

6.07

Approve List of Damaged, Stolen, and Missing Tangible and Intangible Personal Property (Business Division)

6.08

Approve the Memorandum of Agreement (MOA) Between Tampa Metropolitan Area YMCA (YMCA) and the School Board of Hillsborough County, Florida, (HCPS) for the Implementation and Operation of Before School and After School Programs (Academic Support and Federal Programs Division)

6.09

Approve the Statement of Work (SOW) with Convergence Consulting Group (CCG) for Analytics and Data Warehouse Development and Support for the Teacher Evaluation Data Management System (TEV) (Business Services Division)

6.10R

Accept the Lowest Responsive, Responsible Bid Submitted by AmeriGas Propane, L.P. - Invitation to Bid (ITB) #16094-DST Propane Gas Delivery (Business Services Division)

Jim Beekman, General Manager, Transportation gave a brief update.  Comments by Chair Griffin.

6.11

Approve the Agreement for Technical Services with Hammerhead Steel Drums, LLC for the After-School Programs at Potter Elementary and the Extended Learning Academies at Potter Elementary and Sligh Middle Schools (Office of Strategy Management)

6.12

Accept the Lowest Responsive, Responsible Bids Submitted by Various Vendors - Invitation to Bid (ITB) #16074-MST Concrete Installation, Repair, Removal, and Related Services (Business Services Division)

6.13R

Approve the Lease Agreement for Data Center Printers from Ricoh USA, Inc. (Business Services Division)

6.14

Approve the Agreement for Technical Services with Driving Under the Influence (DUI) Awareness Initiative, LLC to Provide Educational Programs Regarding Impaired Driving (Office of Teaching and Learning)

Dennis Holt, Supervisor, Social Studies highlighted the item at the request of Mrs. Snively.  Comments by Mrs. Snively.

Item 6.15 and 6.16 were highlighted together.  Barbara Hancock, Instructional Leadership Director, Elementary highlighted these items at the request of Ms. Edgecomb.  She introduced Mellissa Alonso, Kimberly Keenan, Reading Supervisor, Angela Fullwood, Coordinator, Extended Learning, and Jack Fahle, Math Supervisor who made presentations.

Comments by Ms. Edgecomb, Vice Chair Stuart, Mrs. Agresta.

6.15

Approve the Purchase of i-Ready Licenses, Ready Instructional Print Materials, and Professional Development from Curriculum Associates, LLC (Sole-Source Provider) for Supplemental Reading Curriculum (Office of Teaching and Learning)

6.16

Approve the Purchase of i-Ready Licenses, Ready Instructional Print Materials, and Professional Development Services from Curriculum Associates, LLC (Sole-Source Provider) for Supplemental Math Curriculum (Office of Teaching and Learning)

6.17

Approve Agreement with the Florida State Fair Authority for High School Graduations (Chief of Schools)

6.18

Approve Agreement with the University of South Florida Sun Dome for High School Graduations (Chief of Schools)

6.19

Approve Revisions to the Statement of Work Received from Scantron Survey Services (Scantron) Related to the 2016/2017 Student, Parent, and Support Staff School Climate and Perception (SCIP) Surveys (Office of Strategy Management)

 

 

7.00 Operations Division (Chris Farkas)

7.01

Request for Authorization to Proceed - none

7.02

Approve Construction Documents and Guaranteed Maximum Price (GMP) for Instructional Services Center (ISC) Remodeling (HR Relocation)

7.03

Approve Acceptance of Project for Heating, Ventilating, and Air Conditioning (HVAC) Air Distribution System Renovation of Building One at West Shore Elementary School

7.04

Approve the Revisions to the Interlocal Agreements for School Facilities Planning, Siting and Concurrency with Tampa, Temple Terrace, Plant City and Unincorporated Hillsborough County

7.05

Approve the Acceptance of the Dedicated Elementary "C" School Site at the Triple Creek Subdivision, East of US Highway 301 on Big Bend Road in Riverview from TC Venture 1, LLC to the School Board of Hillsborough County, Florida, a Body Corporate

Lorraine Duffy-Suarez, General Manager, Growth Management Planning and Siting, highlighted the item at the request of Mrs. Snively.  Comments by Mrs. Snively.

 

 

8.00 Administration Division (Harrison Peters)

8.01

Request for Authorization to Proceed - none

8.02

Approve the Recommendations for Change of Placement of Regular Students

8.03

Approve Out-of-County/Out-of-State and Overnight In-County Student Field Trips

8.04

Approve Waiver of Rental Fees

Harrison Peters highlighted the item at the request of Mrs. Snively.

8.05

Approve Graduation Dates for the 2016/2017 School Year

 

 

9.00 Community Relations (T.G. Taylor) - none

9.01

Request for Authorization to Proceed – none

 

 

10.00 Office of Diversity (Minerva Spanner-Morrow) – none

10.01

Request for Authorization to Proceed – if any

 

 

11.00 Unclassified

11.01

Request for Authorization to Proceed – if any

11.02R1

Approve 2017 School Board Meeting Schedules

Vice Chair Stuart opened the floor for conversations. 

Discussion:

  • A seven week space between the last meeting in December 2016 to the first meeting in January 2017.
  • This item can be approved tonight and amendments or adjustments can be made as necessary.
  • There is a possibility of putting a meeting on January 17, 2017.
  • Suggested to approve this recommendation and ask staff to address and amend the schedule at a later date.
  • Need to address the division additions to the actual agenda.

Motion by Mrs. Harris, second by Vice Chair Stuart, to vote on the items pulled from the consent agenda.  Motion carried with Ms. Valdes away from the dais.

12.00 Information

12.01

Request for Authorization to Proceed – none

12.02

Enhancements to the Hillsborough School Employees Federation (HSEF) Employee Evaluation (Human Resources Division) – Moved up on the agenda after Teaching and Learning.

12.03

Approved School Activity Requests for Jan 1, 2016 - March 31, 2016 (Business Services Division)

12.04

Annual Report of Minor Projects 2015-16 Fiscal Year (Operations Division)

Chris Farkas highlighted the item at the request of Vice Chair Stuart.  Comments by Vice Chair Stuart and Ms. Edgecomb.

Scheduled Hearings on Policies and/or Business Items - None

Other Business and Board Comments

Comments by Ms. Edgecomb, Mrs. Harris, and Mrs. Snively.
  • All Board Members thanked staff and students for their first day visits and the hospitality shown them on this busy day.
  • Thanked all the Chamber of Commerce groups and different sponsors who hosted the New Teacher Breakfasts that were held right before school began.
  • Visited our EPIC teachers and thanked the sponsors of the event.  Dates for Career Days will be sent out to the board.  Suggested a Teaching and Learning after October.
  • Mort Elementary Community School ribbon cutting event took place.
  • Very enthusiastic opening to this school year.
  • Need to help our teachers with school supplies for their students.  We may need to advocate with our state legislators the importance of the funds needed for supplies.
  • School Board Members travel expenses have been discussed recently.  Orange County has a defined school board budget and they use that budget for travel expenses and other necessities.  What they do not utilize they can give it back to their schools.  This would be an item for discussion.  Chair Griffin said she would meet with Mrs. Saunders and Mr. Porter to see the feasibility and the legalities, and then schedule a workshop.  Example:  Board members receive travel from home to school to office to home.  Travel for board members is addressed under statute.
  • Hunter’s Green Elementary Health Clinic ribbon cutting took place last week.  Thanked the staff and sponsors for the event.  Thanked everyone for the focus on the whole child.
  • Chair, Superintendent, and Chief of Staff toured schools on the first day.  They were chosen because they were new principals at the site.  The feelings out in the community is exciting.
  • Two days of strategic planning took place.  Thanked Tricia McManus and Gretchen Saunders for their planning and coordinating of the training.  Thanked Mr. Porter for the use of this office and the leaders at Nature’s Classroom for the use of their facility.  We will be planning to come back together to share the information.

Superintendent’s Comments

Shared Mrs. Valdes’ video of her annual back to school book fair.

Parent Communication 10 days into the school year we have some impressive numbers with MySpot having 4,500 new parent accounts created since August 8, 2016.  New student connections this year is more than 7,200.  My Spot is our parent hub.  This is how parents create accounts to get into Edsby and stay in communication with their child’s teachers to help ensure their child will succeed.   My Spot also provides quick access to Peachjar E-flyers from their schools.  He highlighted the Peachjar, E-flyer.  This document helps communicate directly with families about events like PTA meetings, fundraisers, and the school newsletter.

Instructional Vacancies:  We are now down to 180 vacancies, which is about 80 fewer that what we had at the start of school. HR continues to work with our schools to fill those open positions.

Olympic Athlete:  Welcomed our own Olympian, Emil Milev, a Physical Education teacher at B. T. Washington.  Mr. Milev participated in the Olympics in Shooting.  He has competed in the Olympics for the 6th time now.  We are very proud.

Thank you to the Community:  Thanked community and business partners who conducted Back to School donation drives for students and teachers as we headed Back to School.  Thanked all the Chambers across Hillsborough County who organized the Back-to-School Teacher Breakfast events for our new and returning teachers.  We could not do this without their support.

Adjournment with no further business the meeting was adjourned at 6:09 p.m.  (Audio recording on file.)

HCPS publishes minutes of School Board meetings after Board approval. Although the online minutes do not include signatures, citizens may arrange to review the official documents by completing a public records request with the Communications Department.

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