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HCPS publishes minutes of School Board meetings after Board approval. Although the online minutes do not include signatures, citizens may arrange to review the official documents by completing a public records request with the Communications Department.

MINUTES
SCHOOL BOARD OF HILLSBOROUGH COUNTY, FLORIDA
901 E. Kennedy Boulevard, Tampa
Tuesday, September 6, 2016

The School Board of Hillsborough County, Florida, met in regular session Tuesday, September 6, 2016, at 3 p.m., in the School Board Auditorium, 901 East Kennedy Boulevard, Tampa, with Superintendent Jeff Eakins, and Board Members Doretha W. Edgecomb, April Griffin, Sally Harris, Carol W. Kurdell, Melissa Snively, Cindy Stuart, and Susan Valdes present.  Chair April Griffin presided.

Others present were:

Board Attorney – James Porter

District Attorney – Jeff Gibson

Chief of Staff:  Alberto Vázquez, Ed.D. - absent

Deputy Superintendent:  Van Ayres

Chief of Schools, Administration:  Harrison Peters

Assistant Superintendents/Division Chiefs:

      Academic Support and Federal Programs –Tracye Brown

      Business Services – Gretchen Saunders

      Diversity – Minerva Spanner-Morrow

      Educational Leadership and Professional Development – Tricia McManus     

      Governmental Relations – Connie Milito

      Human Resources – Stephanie Woodford

      Operations – Chris Farkas

      Outreach and School Improvement – Larry Sykes, Ed.D

      Student Services – Wynne Tye

      Teaching and Learning – Elizabeth Agresta

External Communications Manager – Tanya Arja

Superintendent’s Secretary (Recording) – Lori Woods

News Media Representatives:

      Tampa Bay Times – Marlene Sokol

Approximately 135 people were in the audience, including other school district personnel.

Call to Order:  Meeting called to order at 3 p.m.

Moment of Silence and Pledge of Allegiance:  Moment of silence followed by Vice Chair Stuart leading in the Pledge of Allegiance to the United States Flag. 

Withdrawn Items:  B.01, 4.06

Adoption of the Agenda:

Motion by Mrs. Harris, second by Mrs. Edgecomb, to adopt the agenda.  Motion unanimously carried.

Board – Roll Call:  Chair Griffin declared a quorum with all Board Members present. 

Approval of Minutes

Motion by Mrs. Harris, second by Vice Chair Stuart, to approve the following minutes:

August 23, 2016 – School Board Meeting

Motion unanimously carried.

Board Guidelines

Vice Chair Stuart read the guidelines into the record noting that at 5:01 p.m. the Final Public Hearing on the Millage Rates and Budget for the 2016/2017 fiscal year will begin.

Speakers to Agenda Items

Vice Chair Stuart read the guidelines for public comments.

Speaker

Item No.

Marilyn Williams

4.05R1, 4.07

Mark Klutho

4.04, 6.16, 7.02, Audience Comments: Stupidity, Waste

Alvin Sheriff

Audience Comments: Bus Transportation

Ray Ruth

Audience Comments: Reading

  • Mr. Sheriff has previously met with Mr. Beekman and requested all Board Members to respond to his questions.

Proclamations/Recognitions

Motion by Mrs. Valdes, second by Mrs. Edgecomb, to vote on C.01, C.02, C.03 and C.04 separately.  Motion unanimously carried.

01

Adoption of Proclamation - National Welcoming Week, September 16, 2016, through September 25, 2016  (Office of Teaching and Learning)

Sandra Rosario, Supervisor, Programs for English Language Learners highlighted the proclamation.  Mrs. Rosario publically recognized members of the National Welcoming Week Task force. 

Motion by Mrs. Valdes, second by Mrs. Harris, to adopt September 16, 2016 through September 25, 2016, National Welcoming Week.  Motion unanimously carried.

02

Adoption of Proclamation - National Hispanic Heritage Month, September 15, 2016, through October 15, 2016  (Office of Teaching and Learning)

Melissa Morgado, Supervisor, K-12 World Languages highlighted the proclamation. Task Force members were recognized.

Motion by Mrs. Valdes, second by Mrs. Harris, to adopt September 15, 2016, through October 15, 2016, National Hispanic Heritage MonthMotion  unanimously carried

Mrs. Valdes publically acknowledged Dr. Vázquez as the recipient of the 2016 Tampa Hispanic Heritage Leadership Award for Education.

03

Adoption of Proclamation—Attendance Awareness Month, September 2016  (Student Services Division)

Mark Ackett, Supervisor, Attendance highlighted the proclamation.

Motion by Mrs. Harris, second by Mrs. Valdes, to adopt September 2016, as Attendance Awareness Month.  Motion  unanimously carried

Comments made by Chair Griffin.

04

Adoption of the Proclamation Celebrating the 100th Birthday of Former Educator Mayme Harris Hargrett (revised attachments)

T. G. Taylor, Chief Officer, Community Relations, highlighted the proclamation.  Mr. Taylor introduced Senator James Hargrett (Mrs. Hargrett’s son), who was representing Mayme Harris Hargrett’s family.

Motion by Mrs. Edgecomb, second by Mrs. Kurdell, to adopt the proclamation celebrating the 100th birthday of former educator, Mayme Harris Hargrett.  Motion unanimously carried with Mrs. Snively away from dais.

Senator Hargrett made brief comments and expressed his thanks from his family.  Comments made by Mrs. Edgecomb.  Mrs. Edgecomb acknowledged, Mrs. Hargett’s great niece, Carla Sundy, Assistant Principal at Ferrell All Girls Academy School.

Suspended Agenda

01

Suspended Agenda

Superintendent Jeff Eakins highlighted the following:

Workshop scheduled Tuesday, September 13, 2016:  Lacrosse

Principals submitted highlights from three of our Elevate Schools

  • Miles Elementary School
  • McLane Middle School
  • Sligh Middle School

Faith-Based Partnerships Update

  • Thanked Idlewild for their Day of Service on August 27, 2016;  500 volunteers attended and supported various projects at 24 schools
  • Online Volunteer applications to date:  15,870; 601 volunteers self-identified as faith-based organization volunteer which receive another level of training
  • Equipping Principals in the Community (EPIC) Leadership Training Series sponsored by Idlewild kicks off September 26, 2016, followed by November 14, 2016, February 6, 2017, and April 4, 2017

Board Discussion:

  • How is information regarding Elevate Schools captured, archived and/or communicated? Terrie Dodson-Caldevilla, Department Manager, Office of Communications, speaks to principals and area superintendents weekly to compile information.    
  • Are there benchmarks or structures for measuring success that can be captured now and in future?  All aligned through Strategic Plan, captured in data from each school, district level data reviewed, monitored, and collected.
  • How can religious organizations go to schools or school sponsored events and speak  to/with our students?  A recent complaint was received, researched, and discussed with legal representation.  It was a booster club event, not a school sponsored led event.  Further clarification was requested.

Teaching and Learning (Section A) – None

Administrative Appointments (Section B)

01

Approve the Administrative Appointment of the Principal of Learey Technical College  (Chief of Schools)Withdrawn

Recommendations and Reports of Superintendent Requiring Board Approval

Motion by Mrs. Harris, second by Vice Chair Stuart, to vote on the consent agenda with the following items pulled for discussion.  These items will be voted on all together at the end of discussion.

Consent Agenda:  C1.02, C2.02, C4.07, C6.03, C6.05, C6.06, C6.08, C6.11, C6.13, C6.17, C6.23, C6.25, C7.02
Information Items:  12.02, 12.03, 12.04

Motion unanimously carried.

(Section C)

1.00 Office of Teaching and Learning (Elizabeth Agresta)

1.02

Approve the 2016-2019 English Language Learners (ELL) Plan

Sandra Rosario, Supervisor, Programs for English Language Learners, highlighted the item at the request of Vice Chair Stuart.  Comments made by Mrs. Valdes.

1.03

Approve the Activities Calendar for Secondary Education Field Trips - 2016/2017

2.00 Student Services (Wynne Tye)

2.02

Approve 2016-2018 School Health Services Plan

Holly Saia, Director, Student Services Division, highlighted the item at the request of Mrs. Snively.   

3.00 Academic Support and Federal Programs Division (Tracye Brown)

3.01

Request for Authorization to Proceed - none

4.00 Human Resources Division (Stephanie Woodford)

4.02

Approve Personnel List #1065 - Instructional

4.02a

Approve Administrative Appointments/Transfers

Brian Shaffer, currently Teacher at Durant High School, to the Coordinator, EXCEL (Department of Advanced Academics) Office of Teaching and Learning, effective September 12, 2016.

4.03

Approve Personnel List #921 - Instructional Support

4.04

Approve Teachers Considered Out of Field - Subject Area and English Language Learners

4.05R1

Approve Disciplinary Action – Instructional (Revised1)

4.06

Approve Disciplinary Action - Instructional Support (If Any) (Withdrawn)

4.07

Approve Hillsborough Employee Handbook: Personnel Policies and Procedures

Dena Collins, General Manager, Personnel Services, highlighted the item at the request of Vice Chair Stuart.  Comments made by Mrs. Snively, Mrs. Edgecomb, Mrs. Valdes, Chair Griffin and Vice Chair Stuart.

5.00 Leadership and Professional Development (Tricia McManus)

5.01

Request for Authorization to Proceed - none

6.00 Business Division (Gretchen Saunders)

6.02

Approve Hillsborough County Public Schools (HCPS) Annual Membership with the Council of the Great City Schools  (Business Services Division)

6.03

Approve Budget Amendments for the Period Ended June 30, 2016  (Business Services Division) items 6.03 6.06, and 12.03 were highlighted together

12.03

Monthly Financial Position Reports as of June 30, 2016 (Business Division) items 6.03 6.06, and 12.03 were highlighted together

6.05

Approve the Report of Financial Data (ESE 348) to the Commissioner of Education for Fiscal Year Ended June 30, 2016  (Business Services Division) items 6.03 6.06, and 12.03 were highlighted together

Gretchen Saunders, Chief Officer of Business Services, highlighted the three items at the request of Vice Chair Stuart and Mrs. Snively.  Comments made by Mrs. Valdes, Mrs. Snively, and Superintendent Eakins.

6.04

Approve School Activity Fund Indebtedness for Fiscal Year End June 30, 2016, to be Carried Over into the Upcoming School Year  (District Auditing Office)

6.05

Approve the Report of Financial Data (ESE 348) to the Commissioner of Education for Fiscal Year Ended June 30, 2016  (Business Services Division) items 6.03 6.06, and 12.03 were highlighted together

6.06

Approve the Agreement for Technical Service (ATS) with King & Walker, CPAs, PL, (K&W) to Provide a Financial Management and Performance Audit of Educational Planning and Construction Activities  (Business Services Division)Chair made Scrivener’s note: first sentence statute number should read 1013.35 (2)instead of 1013.34

Gretchen Saunders, Chief Officer of Business Services, highlighted the item at the request of Mrs. Edgecomb.  Comments made by Mrs. Edgecomb

6.07

Approve the Agreement Between the Boys and Girls Clubs of Tampa Bay (Boys and Girls Clubs) and the School Board of Hillsborough County, Florida to Provide Meals for their Afterschool Meals Program  (Academic Support and Federal Programs Division)

6.08

Approve the Purchase of District License from Future Plans USA (Sole-Source Provider) for College and Career Readiness Planning  (Workforce Connections)

Scott Brooks, Workforce Connections Officer, highlighted the item at the request of Mrs. Edgecomb and Mrs. Snively.  Comments made by Mrs. Edgecomb, Mrs. Snively, Mrs. Harris, and Vice Chair Stuart.

6.09

Approve the Purchase of District License from Certiport (Sole-Source Provider) for Industry Certification Testing and Practice Software  (Workforce Connections)

6.10

Accept the Highest Ranked Proposal from CK's Produce - Request for Proposal (RFP) #16045-DST, Fresh Fruit and Vegetable Grant Program (FFVP)  (Business Services Division)

6.11

Approve Agreement for Technical Services with Barnes and Noble Booksellers for the Purchase of Books and Use of Facilities for the Purpose of Conducting Quarterly Family Literacy Events  (Office of Teaching and Learning)

Sandra Rosario, Supervisor, Programs for English Language Learners, highlighted the item at the request of Mrs. Edgecomb.  Comments made by Mrs. Edgecomb, Mrs. Snively, Vice Chair. Stuart, and Mrs. Kurdell.

6.12

Approve Agreement for Technical Services with Mariann Schmudde for the Evaluation of the Paraprofessional Accelerated Teaching Highway (PATH) Transition to Teaching Grant Project (Office of Teaching and Learning)

6.13

Approve Agreement for Technical Services (ATS) with Challenge Day for the Gaining Early Awareness and Readiness for Undergraduate Programs (GEAR UP): Project Securing College/Career Opportunities Through Rigor in Education (SCORE) Grant  (Office of Teaching and Learning)

Eric Bergholm, General Director, Advanced Academics, highlighted the item at the request of Mrs. Harris.

6.14

Accept the Piggyback of the Agreement Between Multiple Vendors and The School Board of Marion County, Florida (SBMC), Bid #3603AH - New and Used Books and Educational Materials  (Business Services Division)

6.15

Accept the Lowest Responsive, Responsible Bids Submitted by Multiple Vendors - Invitation to Bid (ITB) #16067-EST Projector Bulbs (Business Services Division)

6.16

Accept the Lowest Responsive, Responsible Bids Submitted by Multiple Vendors - Invitation to Bid (ITB) #16078-MST Mulch-All Types, Purchase and Installation  (Business Services Division)

6.17

Approve the Agreement for Technical Services with New Teacher Center to Support the Continued Development and Enhancement of the Power 3 Teacher Leader Program (Educational Leadership and Professional Development)

Tricia McManus, Assistant Superintendent, Educational Leadership and Professional Development, highlighted this item at the request of Mrs. Harris.  Comments made by Mrs. Snively and Mrs. Edgecomb.

6.18

Approve the Recommendation Regarding the Purchase of QUICKREADS, Levels A-D, from Pearson, Inc.  (Student Services Division)

6.19

Approve Agreements for Technical Services Which Provide Services to Florida Instructional Materials Center for the Visually Impaired (FIMC-VI) (Student Services Division)

6.20

Accept the Lowest Responsive, Responsible Bid Submitted by Tec-Link LLC - Invitation to Bid (ITB) #16101-DST Symantec SymEd  (Business Services Division)

6.21

Approve Statement of Work for Service Elite Support (contract A21TB1), Annual Maintenance Services with the IBM Corporation  (Information Technology)

6.22

Approve the Statement of Work with iBi Solutions for Analytics and Data Warehouse Development and Support for the Teacher Evaluation Data Management System (TEV) and School Climate Transformation Analytics (Business Services Division)

6.23

Approve Agreement with the Florida State Fair Authority for High School Graduations  (Chief of Schools)

Tanly Cabrera, Director of Administration, highlighted the item at the request of Vice Chair Stuart. 

Motion by Mrs. Snively, second by Mrs. Edgecomb, to pull the item for a separate vote.  Motion unanimously carried.

Comments by Vice Chair Stuart, Mrs. Snively, Mrs. Harris, Mrs. Kurdell, and Mrs. Edgecomb

Motion by Vice Chair Stuart, second by Mrs. Valdes, to approve the Superintendent’s Recommendation.  Motion carried five to two with Mrs. Edgecomb and Mrs. Snively opposed.

6.24

Approve the Increase in Expenditures for Invitation to Bid (ITB) #14115-EST TV Studio Equipment - Purchase, Installation, Repair, and Related Parts  (Business Services Division)

6.25

Approve Agreement with Hillsborough County Sheriff's Office for the 2016/2017 School Resource Deputy Program (Chief of Staff)

John Newman, Chief of School Security and Emergency Management, highlighted the item at the request of Mrs. Snively.

7.00 Operations Division (Chris Farkas)

7.02

Approve the Statement of Work for Tindale Oliver & Associates, Inc. to Conduct a Long Range School Planning Study

Lorraine Duffy-Suarez, General Manager, Growth Management and Planning, highlighted the item at the request of Mrs. Edgecomb and Mrs. Snively.  Comments made by Mrs. Snively, Mrs. Kurdell, and Vice Chair Stuart.

8.00 Administration Division (Harrison Peters)

8.02

Approve the Recommendations for Change of Placement of Regular Students

8.03

Approve the Recommendations for Change of Placement of Exceptional Student Education Students

8.04

Approve Out-of-County/Out-of-State and Overnight In-County Student Field Trips

8.05

Approve Waiver of Rental Fees

8.06

Approve Graduation Dates for the 2016/2017 School Year

8.07

Approve Settlement Agreement and Termination of Contract for Florida Virtual Academy at Hillsborough County

9.00 Community Relations (T.G. Taylor)

9.01

Request for Authorization to Proceed – none

10.00 Office of Diversity (Minerva Spanner-Morrow)

10.01

Request for Authorization to Proceed – if any

11.00 Unclassified

11.02

Approve Activities Calendar for Career and Technical Student Organizations (CTSO)  - 2016/2017

11.03

Approve Activities Calendar for Junior Reserve Officers' Training Corps (JROTC) – 2016/2017

Motion by Mrs. Edgecomb, second by Vice Chair Stuart, to vote on the items pulled from the consent agenda.  Motion unanimously carried.

12.00 Information

12.02

The 2017 Employee Benefits Annual Open Enrollment  (Human Resources Division)

Tracy Schatzberg, General Manager of Employee Benefits, highlighted the item at the request of Mrs. Edgecomb and Vice Chair Stuart.  Comments made by Mrs. Valdes.

12.03

Monthly Financial Position Reports as of June 30, 2016 (Business Division)moved up on agenda, highlighted with 6.03

12.04

Information Regarding the 2016/2017 Florida Classroom Supply Assistance Program  (Business Services Division)

Gretchen Saunders, Chief Officer of Business Services, highlighted the item at the request of Mrs. Edgecomb and Mrs. Snively.  Mrs. Saunders shared a PowerPoint.  Comments made by Mrs. Snively.

Scheduled Hearings on Policies and/or Business Items

Chair Griffin noted that the Public Hearing on the Adoption of Instructional Materials will be heard after completion of the Public Hearing on the Millage Rates and Budget for the 2016/2017 Fiscal Year.

01R

Public Hearing on Adoption of Instructional Materials for Art, Business Education, Family & Consumer Sciences, Health Services, Industrial Technology Education, and Music  (Office of Teaching and Learning) (Revised Attachment)

Opened Public Hearing 6:31 p.m.

Karine Johns, Supervisor, Educational Materials Services, Teaching and Learning Division, highlighted the item at the request.

There were no public comments on the adoption of instructional materials.

Chair Griffin closed the Public Hearing and reconvened the School Board Meeting at 6:33 p.m.

02R

Final Public Hearing on the Millage Rates and Budget for the 2016/2017 Fiscal Year (FY)  (Business Services Division)

Superintendent Eakins shared a PowerPoint presentation.

After presentation Chair Griffin adjourned the School Board Meeting and Opened Public Hearing at 5:18 p.m. (gavel).  She stated that once the public comments have concluded, we will open the floor for Board Member discussion and comments.  

Jim Porter said the process that is in place is prepared per State Law.  This process  is consistent and complies with the law.

Public Comments:

  • Mark Klutho

 

  • Carolyn Collins

 

Comments by Mrs. Edgecomb, Mrs. Kurdell, Mrs. Snively, Mrs. Valdes, Vice Chair Stuart, Chair Griffin, and Superintendent Eakins.

Board Discussion:

  • How are we getting information about programs and initiatives, their effectiveness, cost, and what would something different cost?  Adjustments have been and will continue to be made to educational programs. 
  • Would like to see data as to what has been done and what is the cost savings.  With our reorganization we have new eyes looking at strategies and decisions as we move forward.  We have to reposition resources to reach goals.
  • Budget transparency has improved.
  • Provide a financial summary on what is recommended for approval at each board meeting.
  • Provide the Board program evaluations as they become available.
  • Mrs. Agresta will provide documentation based on data.
  • Develop more informative executive summary.
  • SpringBoard: how well performing; cycles to adopt materials are dictated by state, there is a financial impact adopting materials outside of cycle
  • Advanced Placement courses would continue to be offered.
  • Offer a variety of resources for teachers
  • What does the adoption timeline look like and the cost associated with it?
  • Meeting of contractual obligations
  • Teacher training would need to be included when adopting and implementing new materials
  • There are some teachers and students who embrace the SpringBoard Program
  • Students should provide input

Chair Griffin turned the hearing over to the Superintendent for the voting process.

Superintendent Eakins stated that per Florida Statute each of the following items must be read and voted on separately.  It is recommended that the School Board of Hillsborough County adopt the Millage Rates as follows:

State Required Local Effort Millage Rate of 4.6580 mills.

Motion by Vice Chair Stuart, second by Mrs. Valdes, to adopt the FY 2016-2017 State Required Local Effort Millage Rate as presented.  Motion unanimously carried.

It is recommended that the School Board of Hillsborough County adopt the Discretionary Operating Millage Rate of 0.7480 mills.

Motion by Mrs. Valdes, second by Mrs. Harris, to adopt the FY 2016-2017 Discretionary Operating Millage Rate as presented.  Motion unanimously carried.

It is recommended that the School Board of Hillsborough County adopt the Local Capital Improvement Millage Rate of 1.5000 mills.

Motion by Mrs. Valdes, second by Mrs. Harris, to adopt the Local Capital Improvement Millage Rate of 1.5000 mills. Motion unanimously carried.

It is recommended that the School Board of Hillsborough County adopt the Debt Service Millage Rate of 0.0000 mills.

Motion by Mrs. Valdes, second by Mrs. Harris, to adopt the Debt Service Millage Rate of 0.0000 mills.  Motion unanimously carried.

 

It is recommended that the School Board of Hillsborough County adopt the Budget of $2,782,128,980.39 (Two billion, seven hundred and eighty-two million, one hundred twenty-eight thousand, nine hundred eighty dollars and thirty-nine cents)

Motion by Mrs. Harris, second by Mrs. Valdes, to adopt the Budget of $2,782,128,980.39 (Two billion, seven hundred and eighty-two million, one hundred twenty-eight thousand, nine hundred eighty dollars and thirty-nine cents).  Motion unanimously carried.

It is recommended that the School Board of Hillsborough County approve the Resolutions Adopting the Millage Rates and the Budget.

Motion by Mrs. Harris, second by Mrs. Valdes, to approve the Resolutions Adopting the Millage Rates and the Budget.  Motion unanimously carried.

It is recommended that the School Board of Hillsborough County approve the Procedures for the Expenditure of Lottery Funds.

Motion by Mrs. Valdes, second by Mrs. Harris, to approve the Procedures for the Expenditure of Lottery Funds.  Motion unanimously carried.

It is recommended that the School Board of Hillsborough County authorize staff to perform all tasks necessary to ensure compliance with the Truth in Millage (TRIM) requirements of Chapter 200.065, Florida Statutes.

Motion by Mrs. Harris, second by Mrs. Valdes, to authorize staff to perform all tasks necessary to ensure compliance with the Truth in Millage (TRIM) requirements of Chapter 200.065, Florida Statutes.   Motion unanimously carried.

Chair Griffin adjourned the final public hearing on the budget and reconvene the regular School Board meeting (gavel) at 6:31 p.m. 

Other Business and Board Comments

Comments by Mrs. Kurdell, Mrs. Edgecomb, Mrs. Harris, Mrs. Snively, Mrs. Valdes, and Chair Griffin.

Superintendent’s Comments

  • Thanked the Communications Team for their communications during Hurricane Hermine
  • Researching make up days
  • B.T. Washington students were the architects for the garden that Idlewood volunteers created
  • Over 1000 AVID students attended USF game; thanked transportation and USF for tickets
  • Hispanic Heritage Month:  encourage district offices and schools to share

Adjournmentwith no further business the meeting was adjourned at 8:14 p.m.  (Audio recording on file.)

HCPS publishes minutes of School Board meetings after Board approval. Although the online minutes do not include signatures, citizens may arrange to review the official documents by completing a public records request with the Communications Department.

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