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HCPS publishes minutes of School Board meetings after Board approval. Although the online minutes do not include signatures, citizens may arrange to review the official documents by completing a public records request with the Communications Department.

MINUTES
SCHOOL BOARD OF HILLSBOROUGH COUNTY, FLORIDA
901 E. Kennedy Boulevard, Tampa
Tuesday, August 18, 2015

The School Board of Hillsborough County, Florida, met in workshop session August 18, 2015, at 9 a.m., in the Staff Conference Room, 901 East Kennedy Boulevard, Tampa, with Superintendent Jeff Eakins and Board Members Doretha W. Edgecomb, April Griffin, Carol Kurdell, Sally Harris, Melissa Snively, Cindy Stuart, and Susan Valdes present.  Chair Valdes presided.

Others present:

School Board Attorney – Jim Porter

Assistant Superintendents/Division Chiefs:
            Human Resources – Stephanie Woodford

External Communications Manager – Tonya Arja
Assistant Manager of External Communications – Kristin Davis
Senior Administrative Secretary (Recording) – Patti McBride

News Media Representatives:
            Tampa Tribune –  Anastacia Dawson                                   

Approximately three people were in the audience, including other school district personnel.

Chair Valdes called the workshop to order at 9:09 a.m. and made brief remarks regarding the workshop.

(1)

Review of Superintendent’s Evaluation Instrument (Human Resources Division)

 

This workshop was held to review evaluation instruments from other districts throughout the state, and to review and possibly edit the Hillsborough County Public Schools (HCPS) Superintendent Evaluation Instrument.

Superintendent Eakins made brief remarks and referred to the SACS/AdvancED report on improvement priorities.

Mark West, General Manager – Employee Relations, discussed the current evaluation instrument and best practices when instrument was created in 2005, current guidelines, and timeline for completing the evaluation.  Fifty-eight districts throughout the state were polled for information on their superintendent’s evaluation.  Information from Broward, Duval, Manatee, Orange, Palm Beach, Pinellas, and Polk were included in the workshop packet.

Stephanie Woodford explained the process of creating a "rubric” for evaluation and the timeline, which generally takes one to two months once the framework is established.  Mrs. Woodford offered her staff to assist the Board in developing the evaluation.

Superintendent Eakins commented that whatever tool is developed, he will know where to align his work and staff; he believes it will be fair, targets on our priorities, and will be open to adjustments/revisions as needed moving forward to evaluate the superintendent – rubric a good idea.  He will always strive to be as highly effective as he can, but knows there is always room for improvement.

There was general discussion regarding the current evaluation and moving forward developing a "rubric-type” evaluation, which helps to be reflective. Several board members like the Superintendent’s Evaluation from Pinellas and Broward Counties.  Look to use our Strategic Priorities – Graduation Rates, Communication, Culture/Relationship, and Foundation of Financial Stewardship, along with the values – proactive, relational, integrity, safety, and motivation to create the evaluation.  The Board wants consistency – sending message that the Superintendent is being held accountable. Consider the evaluation being part of the Strategic Plan, since it has to be evaluated yearly.

There was discussion on the possibility of developing a committee.  Mr. Porter commented that no more than three board members could serve on the committee, is subject to Sunshine law, must be noticed, and have minutes. In addition, the Board has a May 1 obligation to evaluate the Superintendent, and the Superintendent has to agree with the evaluation tool.  Need timeline for interim and timeline for response -- the Superintendent would like an interim evaluation, which would be in January.

The Board reached consensus that Mrs. Woodford’s staff would meet face-to-face or via phone (depending on board member’s choice) to start the process (component by component); the Board will meet for a brainstorming session September 17, 2015 (if there is no termination hearing), then a timeline will follow.  

With no further discussion, the workshop adjourned at 10:27 a.m. (Audio recording on file.)

HCPS publishes minutes of School Board meetings after Board approval. Although the online minutes do not include signatures, citizens may arrange to review the official documents by completing a public records request with the Communications Department.

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