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HCPS publishes minutes of School Board meetings after Board approval. Although the online minutes do not include signatures, citizens may arrange to review the official documents by completing a public records request with the Communications Department.

MINUTES
SCHOOL BOARD OF HILLSBOROUGH COUNTY, FLORIDA
901 E. Kennedy Boulevard, Tampa
Tuesday, September 1, 2015

The School Board of Hillsborough County, Florida, met in workshop session September 1, 2015, at 9 a.m., in the Staff Conference Room, 901 East Kennedy Boulevard, Tampa, with Superintendent Jeff Eakins and Board Members Doretha W. Edgecomb, April Griffin, Carol Kurdell, Sally Harris, Melissa Snively, Cindy Stuart, and Susan Valdes present.  Chair Valdes presided.

Others present:

School Board Attorney – Jim Porter

Chief of Schools, Administration – Larry Sykes, Ed.D.
Chief of Staff – Alberto Vázquez, Ed.D.
Deputy Superintendent – Van Ayres

Assistant Superintendents/Division Chiefs:
            Academic Support and Federal Programs – Tracye Brown
            Business – Gretchen Saunders
            Curriculum and Instruction – Denny Oest
            Diversity – Lewis Brinson, Ed.D.
            Facilities – Chris Farkas
            Human Resources – Stephanie Woodford
            Information and Technology – Anna Brown, Ed.D.
            Student Services – Holly Saia for Wynne Tye

External Communications Manager – Tonya Arja
Senior Administrative Secretary (Recording) – Patti McBride

News Media Representatives:
            Tampa Bay Times – Anastacia Dawson
            Tampa Tribune – Marlene Sokol                                   

Approximately 18 people were in the audience, including other school district personnel.

Chair Valdes called the workshop to order at 9:04 a.m. 

(1)

Policies (Administration Division)

This workshop was held to review policy updates.

Superintendent Eakins made brief remarks on the four policies from staff and three from the Board.

Mr. Porter made brief comments on changes in policy could be generated by staff, board, or the state. 

Business Division
  • 6685 – Funding for Promotion, Public Relations, and Hospitality (revised)

Gretchen Saunders highlighted this policy.

Information Technology
  • 3700 – Employee Use of Social Media Networks - Instructional Staff (new)
  • 4700 – Employee Use of Social Media Networks – Support Staff (new)

Anna Brown and Rick Laneau highlighted this policy.  There was general discussion to include parameters (common sense), Code of Ethics training (provide to all employees). With social media, employees (instructional and non-instructional) have 1st amendment rights, but have to abide by laws, policies, etc. put in place.

Student Services
  • 2431.01 – Participation Policy for Student Athlete Who Transfers (revised)

Superintendent Eakins explained that this policy has been brought back for review, as we were on hold due to proposed language (legislation), and a court hearing in another county.

Mr. Robinson discussed that prior to this policy it was not uncommon for a school to face an investigation, since this policy we haven’t had one investigation –every student taken through the same process.

There was general discussion to include clarification of academic hardship, and registration/residency – reviewing procedures on home visits.  Upfront, if student allowed to attend a school, they should be allowed to participate in sports at that school. Ethics training (accountability) for coaches. Match residency policy and application policy with this policy.  May need to revisit choice program (procedures) – traditional program within a magnet program.  Charter School Policy may need to be added to list for review – students at these schools allowed to play sports at our schools.

Standardized way of work at some point that when policies come forward, procedures are included (even though procedures are not for board vote).  Make sure policy/procedures are easy to understand.

Ken Gaughan discussed working closely with Mr. Robinson on homeless students/non-traditional situations.  Home visits not always negative, but to gain a positive relationship.

Mr. Gaughan will be retiring soon, board members thanked him for his years of service, and for the important voice he brought to the table.

Mr. Porter commented that policy revisions are done twice a year.  If policies are close to being finalized, can keep on schedule for advertising, etc. (can be removed if needed) – do not have to adopt.

Due to time restraints, policy discussion would continue at the afternoon workshop.

With no further discussion, the workshop adjourned at 11:15. (Audio recording on file.)

HCPS publishes minutes of School Board meetings after Board approval. Although the online minutes do not include signatures, citizens may arrange to review the official documents by completing a public records request with the Communications Department.

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