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MINUTES
SCHOOL BOARD OF HILLSBOROUGH COUNTY, FLORIDA
901 E. Kennedy Boulevard, Tampa
Tuesday, September 8, 2015

The School Board of Hillsborough County, Florida, met in regular session Tuesday, September 8, 2015, at 3 p.m., in the School Board Auditorium, 901 East Kennedy Boulevard, Tampa, with Superintendent

Jeff Eakins, and Board Members Doretha W. Edgecomb, April Griffin, Sally Harris, Carol W. Kurdell, Melissa Snively, Cindy Stuart, and Susan Valdes present.  Chair S. Valdes presided.

Others present were:

Board Attorney – James Porter

District Attorney – Jeff Gibson                 

Chief of Staff:  Alberto Vázquez, Ed.D.

Deputy Superintendent:  Van Ayres

Chief of Schools, Administration:  Larry Sykes, Ed.D.

Assistant Superintendents/Division Chiefs:

      Academic Support and Federal Programs –Tracye Brown

      Business – Gretchen Saunders

      Curriculum and Instruction – Denny Oest

      Diversity – Lewis Brinson, Ed.D.

      Governmental Relations – Connie Milito

      Human Resources – Stephanie Woodford

      Information and Technology/Empowering Effective Teachers Grant – Anna Brown, Ed.D.

      Operations – Chris Farkas - absent

      Student Services – Wynne Tye

Internal Communications Manager – Jason Pepe, Ed.D.

External Communications Manager – Tanya Arja

External Communications Assistant Manager – Kristin Davis

Superintendent’s Secretary (Recording) – Linda Fernandez

News Media Representatives:

      Tampa Bay Times – Marlene Sokol

      Tampa Tribune – Anastasia Dawson

Approximately 80 people were in the audience, including other school district personnel.

Call to Order:  meeting called to order at 3 p.m.

Moment of Silence and Pledge of Allegiance:  Moment of silence followed by Vice Chair Edgecomb leading in the Pledge of Allegiance to the United States Flag. 

Withdrawn Items None

Adoption of the Agenda:

Motion by Mrs. Stuart, second by Mrs. Griffin, to adopt the agenda.  Motion unanimously carried.

Board – Roll Call:  Chair Valdes declared a quorum with all Board Members present. 

Approval of Minutes

Motion by Ms. Edgecomb, second by Mrs. Harris, to approve the following minutes:
            August 4, 2015 – Workshop

            August 11, 2015 - Regular Session

            August 13, 2015 – Change of Placement Hearing

            August 18, 2015 - Workshop

Motion unanimously carried.

Board Guidelines

Chair Valdes highlighted the guidelines for the record.  She recognized Donnell Gilchrist, senior at Blake High School, pianist who performed prior to the board meeting and Mr. Conley his instructor.

Comments by Mrs. Griffin.

Speakers to Agenda Items

Speaker

Item No.

Mark Klutho

E01, 6.13, 6.18, 6.28, and 7.03

Josephine Amato

E01 and Audience Comments

Genieve Decillo

E01

Suspended Agenda

01

Suspended Agenda

Jeff Eakins highlighted the suspended agenda.

 

  • Transportation Improvement Plan update.  The budget presentation today will address purchasing 200 buses.
    Jim Beekman said at the next board meeting there is a recommendation to purchase 200 new buses gaining 1200 additional seats. 
    • 295 without a/c (15 to 16 years old and will be replaced)
    • 285 with a/c
    • Working with Edulog for route planning

Comments by Chair Valdes, Vice Chair Edgecomb, Mrs. Snively, Mrs. Kurdell, Mrs. Harris, Mrs. Stuart, and Vice Chair Edgecomb.

Discussion:

  • Update report on what has been done and when.  What is in the process and anticipated completion date? 
  • What can be done to have two students to a seat in middle and high school?  We would have to reevaluate our courtesy busing we currently offer for transportation within the two mile limit.
  • How can we better plan for bus loads?  They are dependent on registrations and the student counts.
  • What plans are in place for continuing training and empowerment for our bus drivers? 
    • We are establishing different models in our training process.  
    • Working on a centralized routing process.  
    • Accepting feedback from drivers when planning schedules.  
    • Working with drivers on "stop evaluations.”
  • Asked about the annual ordering of buses.  They were to come to the board every June.
  • We transport 87,000 children daily.
  • Thanked Mr. Beekman for his work with our transportation department.
  • Shared history of bus purchase.  That is why at the next September meeting we are coming to the board with 200 buses to purchase.
  • How can we reduce the inconsistency at the beginning of the school year regarding bus stops?  84,500 that live within two miles.  The rest of the students have the right to ride the bus, whether they do or not.  As buses are crowded we move the buses to accommodate.
  • Is there a way to communicate late buses better?  Look at other school districts who have better results and we could enhance our way of work here.
  • Transportation Improvement Plan is going on two years.  It is hoped that we have seen improvements on key items.  Is there a way to allow parents to better communicate with higher level employees to fix their issues? 
  • The contract coming is for 200 buses.  Have the vendors stated they can expedite an early delivery of buses.
  • Is it time that we talk to parents and form a committee of parents who can talk about their experiences with the Transportation Department and come up with a plan for next August to have a better transition?  He welcomes parent input and is sure Mr. Beekman has been taking notes to improve.  We grew 10,000 students in the first 10 days of school.  We have to have proactive communication in place with proper technology.  We have staffing in our transportation department and have more bus drivers than last year.  The issues around stops and load counts are addressed on a regular basis.  Customer Service has to be on point.  We need to provide the answers right way so parents have a comfort level.

  • Auditor General – Outside auditing services:  Discussion on an RFP with a scope of services.  That will take approximately 90 days.  Asked to look at other districts to see what they have been doing.  We may be able to come back as early as the 29th.

Teaching and Learning - None

Proclamations

Motion by Mrs. Griffin, second by Mrs. Stuart, to vote on items 1, 2, 3, and 4 separately.  Motion unanimously carried.

01

Adoption of Proclamation—Attendance Awareness Month, September 2015 (Student Services Division)

Mark Ackett, Supervisor of Attendance, highlighted the proclamation.

Motion by Mrs. Snively, second by Mrs. Stuart, to adopt the month of September 2015, as Attendance Awareness Month.  Motion unanimously carried.

02

Adoption of Proclamation National Hispanic Heritage Month—September 15, 2015, through October 15, 2015 (Curriculum and Instruction Division)

Melissa Morgado, Supervisor, K-12 World Languages, highlighted the proclamation.  Ms. Morgado introduced Michelle Gomez from the Mayor’s office who works on the program with our students.  Chair Valdes recognized Ms. Morgado as the Hispanic Heritage Educator of the Year

Motion by Mrs. Stuart, second by Vice Chair Edgecomb, to adopt September 15, 2015 through October 15, 2015, as National Hispanic Heritage Month.  Motion unanimously carried.

03

Adoption of Proclamation Honoring Dora L. Reeder (Chief of Staff)

Kristin Davis, Assistant Manager, External Communications, highlighted the proclamation.

Motion by Vice Chair Edgecomb, second by Mrs. Snively, to adopt the proclamation honoring Dora L. Reeder.  Motion unanimously carried.

04

Adoption of Proclamation Supporting the 35th Annual Reverend Dr. Martin Luther King, Jr. Leadership Breakfast (Chief of Staff)

Motion by Mrs. Stuart, second by Mrs. Harris, to adopt the proclamation supporting the 35th Annual Reverend Dr. Martin Luther King, Jr. Leadership Breakfast.  Motion unanimously carried.

James Ransom, Director of TOBA made brief comments.

Administrative AppointmentsNone

Item 4.02a was moved up and Superintendent Eakins highlighted the following transfers that will be effective September 14, 2015:

Rebecca Kaskeski, Lisa Amos, Paulette English, Christopher Fonteyn, Barbara Mercer

The following appointments from 4.02a are first time Assistant Principal appointments:

Crystal Scivner, "Kris” Jeanne Hawkins, David Okegbola, Yariel Vignau, Henry Burns, Jr.,  Lakeyshea Bryant, Lhdi Evans, and Dawn Grossman

Chair Valdes made brief comments.

Recommendations and Reports of Superintendent Requiring Board Approval

Motion by Mrs. Stuart, second by Vice Chair Edgecomb, to vote on the consent agenda with the following items pulled for discussion.  These items will be voted on all together at the end of discussion.

Consent:  2.02, 2.03, 6.10, 6.11, 6.12, 6.13, 6.26, 8.06, 9.02, 9.03, 9.04, and 9.05
Information:  10.02

Motion carried with Mrs. Snively and Mrs. Griffin absent for the vote.

1.00 Curriculum and Instruction Division (Denny Oest)

1.01

Request for Authorization to Proceed – None

1.02

Approve Workforce Education Fee Schedule for Adult Student Tuition, Financial Aid, Capital Improvement, and Technology for Postsecondary Technical and Adult Education Programs, 2015/2016

 

 

2.00 Instructional Support (Wynne Tye)

2.01

Request for Authorization to Proceed – None

2.02

Approval of Amendment #001 to 2014/2016 School Health Services Plan

Dr. Maria Russ highlighted the item at the request of Mrs. Stuart.

Comment by Mrs. Stuart and Chair Valdes.

Request by Chair:  What would it take for our district to become vaccine for schools eligible (VSC providers)?

2.03

Approval of the Memorandum of Agreement Between the School Board of Hillsborough County, Florida, Florida Department of Health, Hillsborough County, Tampa Family Health Centers, Suncoast Community Health Centers, Inc. and MORE HEALTH, Inc.

Dr. Douglas Holt, Director, Hillsborough Health Department, highlighted the item at the request of Mrs. Stuart and Vice Chair Edgecomb.  Dr. Valdez, Dr. Powell, and representatives from More Health were present. 

Comments by Mrs. Stuart, Vice Chair Edgecomb, and Mrs. Snively.  Mrs. Stuart recognized Wynne Tye, Holly Saia, and Dr. Alberto Vazquez for their work on getting this agenda before the board.  There will be quarterly reports to the board.

 

3.00 Academic Support and Federal Programs Division (Tracye H. Brown)

3.01

Request for Authorization to Proceed – None

3.02

Approve the Job Description for Community Advocate Liaison

 

 

4.00 Human Resources Division (Stephanie Woodford)

4.01

Request for Authorization to Proceed - None

4.02

Approve Personnel List #1045—Instructional

4.02a

Approve Administrative Appointment/Transfers (all appointments effective September 14, 2015, unless noted otherwise)

  • Rebecca Kaskeski, currently General Director, Instructional Leadership – Middle School Education, to the General Manager of Professional Standards
  • Lisa Amos, currently Principal, Ruskin Elementary School, to the Principal, Kingswood Elementary School
  • Paulette English, currently Principal, Citrus Park Elementary School, to the Principal, Clark Elementary School
  • Christopher Fonteyn, currently Principal, Miles Elementary School, to the Principal, Citrus Park Elementary School
  • Barbara Mercer, currently Administrator on Special Assignment, to the Principal, Nature’s Classroom
  • Dallas Jackson, currently Administrator on Special Assignment, Brandon Alternative, to the Assistant Principal for Student Affairs, Brandon Alternative
  • Patrick Crews, currently Assistant Principal for Student Affairs, Buchanan Middle School, to the Assistant Principal for Student Affairs, Jefferson High School
  • Crystal Scrivner, currently AVID Academic Teacher, Farnell Middle School, to the Assistant Principal for Student Affairs, Alonso High School
  • Philip Francis, currently an Administrator in Indiana and previously an Assistant Principal in Hillsborough County, to the Assistant Principal for Student Affairs, Rodgers Middle School
  • Kris Hawkins, currently ESE Specialist, Van Buren Middle School, to the Assistant Principal for Student Affairs, Pierce Middle School
  • David Okegbola, currently a Teacher at Dowdell Middle School, to the Assistant Principal for Student Affairs, Turkey Creek Middle School
  • Yariel Vignau, currently a Student Success Coach, Shields Middle School, to the Assistant Principal for Student Affairs, Shields Middle School
  • Henry Burns, Jr., currently Peer Evaluator, to the Assistant Principal for Student Affairs, Hillsborough High School
  • Cara Yacinich, currently Assistant Principal for Student Affairs, Spoto High School, to the Assistant Principal for Curriculum, Simmons Career Center
  • Katie Rocha, currently Assistant Principal for Student Affairs, Bloomingdale High School, to the Assistant Principal for Curriculum, Bloomingdale High School
  • Lakeyshea Bryant, currently a Teacher, B. T. Washington Elementary, to the Assistant Principal for Elementary Instruction, USF Patel Elementary School
  • Lhdi Evans, currently a Teacher at Miles Elementary, to the Assistant Principal for Elementary Instruction, Miles Elementary School
  • Dawn Grossman, currently Peer Evaluator, to the Assistant Principal for Elementary Instruction, Forest Hills Elementary School

4.03

Approve Personnel List #901—Instructional Support

4.04

Approve Teachers Considered Out of Field—Subject Area and English Language Learners

4.05

Approve Disciplinary Action—Instructional

4.06

Approve Disciplinary Action—Instructional Support

4.07

Approve Revisions to the Professional Technical Salary Schedule

4.08

Approve Florida Educational Equity Act—2014/2015 School District Annual Update


5.00 Information and Technology Division (Anna Brown)

5.01

Request for Authorization to Proceed – None

 

6.00 Business Division (Gretchen Saunders)

6.01

Request for Authorization to Proceed - None

6.02

Approve Agreement with West Coast Wrestling Officials, Incorporated for Athletic Contests, 2015/2016 (Student Services Division)

6.03

Approve Agreements for Technical Services Provided to Visually Impaired Grant (Student Services Division)

6.04

Approve the Agreement for Technical Services with Agile Sports Technologies, Inc. DBA Hudl, 2015/2016 (Student Services Division)

6.05

Approve the Agreement for Technical Services with Chess Nut Society to Teach Chess Strategies for Staff Associated with the Hillsborough Out-of-School Time Program (Academic Support and Federal Programs Division)

6.06

Approve the Annual Agreement of Understanding with the Community Based Training Site for Students with Disabilities for 2015/2016 (Student Services Division)

6.07

Approve All Title I Projects and Funds, Based on Final Approval from the State, for the 2015/2016 School Year (Academic Support and Federal Programs Division)

6.08

Approve the Agreement for Technical Services with National SAM (School Administration Manager) Innovation Project (Deputy Superintendent)

6.09

Approve the Agreement for Technical Services with Metajourn (Deputy Superintendent)

6.10

Accept the Piggyback Between Multiple Vendors and Marion County Public Schools, Florida, Bid #3559AH—New and Used Books and Educational Materials (Business Division)

Gretchen Saunders highlighted the item at the request of Mrs. Stuart.

Moved to the public hearing at 5:01 p.m.

6.11

Approve Budget Amendments for the Period Ended June 30, 2015 (Business Division)

Gretchen Saunders highlighted the item at the request of Mrs. Stuart.

6.12

Approve School Activity Fund Indebtedness for Fiscal Year End June 30, 2015, to be Carried Over into the Upcoming School Year (District Auditing Office)

Gretchen Saunders highlighted the item at the request of Mrs. Stuart.

6.13

Approve the Report of Financial Data (ESE 348) to the Commissioner of Education for Fiscal Year Ended June 30, 2015 (Business Division)

Gretchen Saunders highlighted the item at the request of Mrs. Stuart.

6.14

Accept the Proposals Submitted by Various Vendors—Request for Proposal #15084-MST Relocation and Leasing Services (Business Division)

6.15

Accept the Lowest and Best Bid Submitted by Airgas Refrigerants, Inc. —Invitation to Bid #15093-MST HVAC Refrigerant Gas (Business Division)

6.16

Accept the Lowest and Best Bid Submitted by Superior Communications and Security, Inc.—Invitation to Bid #15109-MST Infrastructure Communications Failure—Supplemental Maintenance and Repair (Non-Proprietary Systems) (Business Division)

6.17

Approve the Payment of Materials Provided by Invent Now, Inc. for the 2015 Summer Migrant Program (Academic Support and Federal Programs Division)

6.18

Approve the Amendment to the Professional Services Agreement Between The School Board of Hillsborough County, Florida, and Catapult Learning, LLC, to Provide Third-Party Services for the Title I, Part A Private School Reading and Math Instructional Program (Academic Support and Federal Programs Division)

6.19

Approve the Purchase of i-Ready Licenses, Ready Instructional Print Materials, and Professional Development from Curriculum Associates, LLC (Sole-Source Provider) (Curriculum and Instruction Division)

6.20

Approve the Master Services Agreement and Statement of Work with Vision Computer Programming Services, Inc. (Sole-Source Provider) for Consolidated Campus Information System (Curriculum and Instruction Division)

6.21

Approve the Purchase of EasyCBM (Curriculum-Based Measures) Online Progress Monitoring System from Houghton Mifflin Harcourt (Sole-Source Provider) (Curriculum and Instruction Division)

6.22

Approve the Renewal Purchase of GoQuest (formerly Renzulli Learning) Site Licenses from CompassLearning, Inc. (Sole-Source Provider), 2015/2016 School Year (Curriculum and Instruction Division)

6.23

Approve the Purchase of Comprehensive English Language Learning Assessment from Accountability Works (Sole-Source Provider) (Curriculum and Instruction Division)

6.24

Approve the Charter School Food Service Agreement for Selected Charter School Sites (Academic Support and Federal Programs Division)

6.25

Approve the Recommendation Regarding the Purchase of Voyager Passport Reading Journeys III (Sole-Source Provider) (Curriculum and Instruction Division)

6.26

Approve the Change in Practice Utilized to Identify Hillsborough County Public Schools Laptops and Tablets (Business Division)

Gretchen Saunders highlighted the item at the request of Mrs. Valdes, Mrs. Stuart, and Vice Chair Edgecomb.  Comments by Vice Chair Edgecomb, Mrs. Stuart, and Mrs. Snively.

6.27

Approve the Renewal of the Symantec Academic Subscription Program Agreement through Advanced Market Place (Information and Technology Division)

6.28

Approve the Agreement for Mariann Schmudde for the Evaluation of the Science and Mathematics Accelerated Readiness for Teaching Transition to Teaching Grant Project (Information and Technology Division)

6.29

Approve the Agreement for Mariann Schmudde for the Evaluation of the Paraprofessional Accelerated Teaching Highway Transition to Teaching Grant Project (Information and Technology Division)

 

 

7.00 Operations Division (Chris Farkas)

7.01

Request for Authorization to Proceed – None

7.02

Approve Acceptance of Project for Remodeling (Interior Partitions and Carpet) at McDonald Elementary School

7.03

Approve Acceptance of Project for Renovation of Buildings 500 and 600 at Young Middle School

 

 

8.00 Administration Division (Larry Sykes)

8.01

Request for Authorization to Proceed – None

8.02

Approve the Recommendations for Change of Placement of Regular Students

8.03

Approve the Recommendations for Change of Placement of Exceptional Student Education Students

8.04

Approve Out-of-County/Out-of-State and Overnight In-County Student Field Trips

8.05

Approve Waiver of Rental Fees

8.06

Approve the Tentative 2016/2017 Student Academic Calendar

Tanly Cabrera, Director, Administration highlighted the item at the request of Mrs. Stuart.  Gretchen Saunders provided the budget impact on the deleted day selected. This is a negotiated item.

Comments by Mrs. Snively, Mrs. Stuart, Mrs. Griffin, Mrs. Kurdell, Vice Chair Edgecomb, Superintendent Eakins, and Chair Valdes.

 

9.00 Unclassified

9.01

Request for Authorization to Proceed – None

9.02

Approve Contract Renewal and Consolidation of Lutz Preparatory School and Lutz Preparatory Middle School (Chief of Staff)

Jenna Hodgens, General Director, Charter Schools highlighted the item at the request of Mrs. Stuart.  She recognized the Board Chair and Principal who were present.

9.03

Approve the Application for University Preparatory Academy-Hillsborough (Chief of Staff)

Jenna Hodgens, General Director, Charter Schools highlighted the item at the request of Mrs. Stuart.  Recognized employees present.

9.04

Approve Termination of Contract with Early Career Academy, Inc. (Chief of Staff)

Jenna Hodgens, General Director, Charter Schools highlighted the item at the request of Mrs. Stuart. 

9.05

Approve Selection of Board Member and Alternate to Serve on the Metropolitan Planning Organization (Chief of Staff)

Jim Porter, School Board Attorney highlighted the item at the request of Mrs. Stuart.  Asked for nomination for representative and alternate.  Mrs. Griffin nominated Mrs. Stuart to serve as the representative

Motion by Mrs. Griffin, second by Mrs. Kurdell, to appoint Mrs. Stuart as the board’s representative on the Metropolitan Planning Organization.  Motion unanimously carried.

Motion by Mrs. Harris, second by Mrs. Stuart, to appoint Mrs. Griffin as the board’s alternate on the Metropolitan Planning Organization.  Motion unanimously carried.

Comments by Mrs. Griffin and Mrs. Stuart.

Motion Mrs. Griffin, second by Mrs. Harris, to vote on the items pulled from the consent agenda.  Motion unanimously carried.

10.00 Information

10.01

Request for Authorization to Proceed - None

10.02

Information Regarding the Florida Classroom Supply Assistance Program (Business Division)

Gretchen Saunders highlighted the item at the request of Chair Valdes and Vice Chair Edgecomb.  Comments by Mrs. Stuart.

10.03

Monthly Financial Position Reports as of June 30, 2015 (Business Division)

10.04

Hotel Reservation Information (Business Division)

Scheduled Hearings on Policies and/or Business Items

(5:01 p.m.)  Chair Valdes adjourns the regular School Board Meeting and opens the Public Hearing.  She asked for public comment.

01

Final Public Hearing on the Millage Rates and Budget for the 2015/2016 Fiscal Year (Business Division)

Superintendent Eakins walked the Board through the budget information for 2015/2016.  Mrs. Griffin questioned the amount of the contingency fund at a certain level.  Does the board need to vote to set the standard?  Mr. Porter suggested that it be part of the Way of Work of the Board.  It would need to be a policy and part of the Way of Work.  She asked for a specific time to discuss the contingency and fund balances. 

Public Comments by Mark Klutho, Susan Davis, Al Davis, and Stephanie Baxter-Jenkins.

Board Member Discussion:

 

  • Vice Chair Edgecomb
    • Clear priorities
    • How are we building to be flexible?
    • What do we have control over.
    • Grants and programs to be able to sustain them.
    • Concern about what the board cannot control – legislative mandates.
    • When are you going to be specific on strategies?
      September 22, we will have a workshop and I will come back on the 29th to have further discussion.  Review programs that are getting results for our kids.  Predicting the legislative mandates have to be planned into the budget.  We have to address the board’s priorities to address the budget as well.
    • As the budget is brought forward if there are terms that cause confusion provide specific examples.
    • There may be adjustment in jobs.  Perhaps they will not lose their jobs but there might be changes to their present jobs.   As we look to Phase II of the planning process in the budget we are looking at efficiencies that we can garner.  We may repurpose positions in every aspect of the district.  That will help us as we move into the 2016-2017 school year.
  • April Griffin
    • Need to have a common language.
    • Asked for an update regarding Mrs. Davis who addressed the audit.  That is a 60 or 90 day process.  Our staff is looking throughout the state that have used the services and possibly come back to the meeting of the 28th with a piggyback.
    • During the tough budget crisis we cut, cut, and cut.  Do not want to see ballooning now.  We need to keep the cost savings.
    • Our new mission and vision is student focused.  It is based on financial stewardship.
    • Our teachers do not need to be concerned for their jobs.  That is not a conversation this board or this staff has had.  We will abide by the contracts in place.
    • We have to resolve issues before we can move on to provide supports to our teachers, support staff, social services, and our students.
    • Pleased what is coming out of Dr. Vazquez, Chief of Staff’s office regarding budget.
  • Cindy Stuart
    • D  Asked the Superintendent to discuss the sunset of the Gates Grant and other grants that are sun setting.  The grant funding ends by the end of next year.  When we acquire a grant we have to put in a sustainability plan in place.  Those are spaces in the budget that we have to put in place to sustain after the sunset.  There will be discussions with the union and staff.  Dr. Brown will give the board an update from the funding from the Gate Foundations.  The Gates Grant had said up to $100 million dollars and we have to assess where we end.  He has had discussions with Mrs. Baxter-Jenkins.
    • D  Has confidence in Dr. Vazquez as we move forward.
    • D  Gretchen Saunders is scheduling monthly meeting with the board members.  Monthly budget adjustments come before the board.  It is on our website as well.  She would like to see all divisions do an update on their budgets.
  • Melissa Snively
    • Applauds the Superintendent in being transparent.
    • 5-year strategic plan there should be 5-year budget that aligns with the strategic plan.
    • We need to spend more time talking about money.  That is our due diligence to talk about our tax payers dollars.
    • Every agenda item that comes to the board should tell us how much it is costing the district and where it is coming from and what percentage of the budget does it affect.
    • Every idea that comes from or to the board should have a cost associated with it.
    • If safety is truly a priority we need to have flexibility in long-range plans.  How much money should we be spending on the Transportation Plan?
    • Grants sustainability is necessary.  There should be a clear process.
    • Dr. Vazquez is working diligently in finding 100 million dollars.  Looks forward to seeing his observations and comments.
    • An external audit may be necessary.
  • Chair Valdes
    • Asked Gretchen Saunders to look at slide number 19.  Clarify fund balance versus contingency versus reserves.  Contingency is the unassigned dollars.
    • How many fund balances do we have.  Each fund should be considered as a checking account and each has a fund balance.  She will have to discuss with Operations to see what he has in their Capital Fund.
    • Principals/Assistant Principals have to use the Maintenance Request system to fund Capital expenses.  There are buildings that are not properly taken care of.  Challenged Superintendent that when principals come on board it is not only education of children but the upkeep of the facility as well.  We had to use $19.1 million of Part I dollars to upkeep our schools.  ($7 million was replenished back to the Part I budget.)
    • Mrs. Kurdell - We had to take from Part I because the legislature did not fund PECO dollars.  In talking in budget terms it is the reason it is fluent.  Our PECO dollars has gone to Charter Schools.  We were within the law to transfer those dollars.
    • Contractual obligations with our teachers.  October 5 is the "opt in” window and will be open for two weeks.  We did not have an agenda item that would explain the financial impact.  She would like to know what the impact will be so we can cover the expense in the budget.  $16.4 million on the instructional side.  What about the non-instructional?
    • We need to have financial impacts on our budgets.  May need to have consensus on the look of our agenda item.  This is a work in progress.  
    • She thanked Dr. Vazquez for his open nature in addressing the budget.  She appreciates the leadership team in place.
  • Jeff Eakins
    • D  Staff has had discussions on agenda items and they will be reflected on the 28th meeting.

It is recommended that the School Board of Hillsborough County adopt the Millage Rates as follows:

State Required Local Effort Millage rate of 4.9990 mills.

Motion by Mrs. Griffin, second by Mrs. Harris, to adopt the State Required Local Effort Millage rate as presented.  Motion unanimously carried.

 

 

 

School Board of Hillsborough County to adopt the Discretionary Operating Millage Rate of 0.7480 mills.

Motion by Mrs. Harris, second by Vice Chair Edgecomb, to adopt the Discretionary Operating Millage Rate of 0.7480 mills.  Motion unanimously carried.

 

 

 

School Board of Hillsborough County adopt the Local Capital Improvement Millage Rate of 1.5000 mills.

Motion by Mrs. Harris, second by Mrs. Griffin, to adopt the Local Capital Improvement Millage Rate of 1.5000 mills.  Motion unanimously carried.

 

 

 

School Board of Hillsborough County adopt the Debt Service Millage Rate of 0.0000mils.

Motion by Mrs. Harris, second by Mrs. Snively, to adopt the Debt Service Millage Rate of 0.0000 mills.  Motion unanimously carried.

 

 

 

It is recommended that the School Board of Hillsborough County adopt the Budget of $2,832,043,894.43 (Two billion, eight hundred and thirty-two million, forty-three thousand, eight hundred ninety-four dollars and forty-three cents).

Motion by Mrs. Harris, second by Vice Chair Edgecomb, to adopt the Budget of $2,832,043,894.43 (Two billion, eight hundred and thirty-two million, forty-three thousand, eight hundred ninety-four dollars and forty-three cents).  Motion unanimously carried.

 

 

 

It is recommended that the School Board of Hillsborough County approve the Resolutions Adopting the Millage Rates and the Budget.

Motion by Mrs. Griffin, second by Mrs. Harris, to approve the Resolutions Adopting the Millage Rates and the Budget.  Motion unanimously carried.

 

It is recommended that the School Board of Hillsborough County approve the Procedures for the Expenditure of Lottery Funds.

Motion by Mrs. Griffin, second by Mrs. Harris, to approve the Procedures for the Expenditure of Lottery FundsMotion unanimously carried.

 

It is recommended that the School Board of Hillsborough County authorize staff to perform all task necessary to ensure compliance with the Truth in Millage (TRIM) requirements of Chapter 200.065, Florida Statutes.

Motion by Mrs. Snively, second by Mrs. Griffin, to authorize staff to perform all task necessary to ensure compliance with the Truth in Millage (TRIM) requirements of Chapter 200.065, Florida Statutes.  Motion unanimously carried.

Chair Valdes adjourned the public hearing on the budget and reconvened the regular School Board meeting at 7:02 p.m.  She turned the floor back to Superintendent Eakins.

Superintendent Eakins expressed his thanks.

Other Business and Board Comments

Comments by Mrs. Griffin, Mrs. Harris, Mrs. Snively, Vice Chair Edgecomb, and Mrs. Stuart
  • Great first day of school.  Everyone was excited.
  • Back to school book drives – exciting.
  • New Teacher Breakfasts have been outstanding.
  • Crossing Guard Training was wonderful.  Bus drivers are excited about the school year.
  • School visits had so much energy.
  • Junior League of Tampa luncheon – thanked them for what they do in our community.
  • Middle School students to get optimal student education.
  • Paula Meckley, Chair of Citizen Advisory Committee.
  • School Board "Way of Work” – guideline to help the board members understand the district.  Suggested that the "Way of Work” be revisited.  The committee was made up of the Chair, Vice Chair and the newest member on the board.  It is a fluid document.  Chair Valdes said she would not mind reconvening the committee.  Mr. Porter will help facilitate the convening of the committee.  Board consensus.
  • Board self-evaluation on the Way of Work process.  Asked that this be part of the agenda for the October retreat.  Chair Valdes agreed.
  • Clarification of the Way of Work as to when it would be addressed.

Superintendent’s Comments

  • Recognized Tricia McManus, Excellence in Education Award for the district.
  • Class Size flexibility – we are following the Class Size Amendment Law.  We have flexibility that have been built into the statute.
  • Edsby Analytics- update
  • First day of school.  He thanked everyone for the smooth school opening.
  • Thanked everyone for the back to school news conference.  He thanked the participation from our partners, students, and employees.

Adjournmentwith no further business the meeting was adjourned at 8:16 p.m.  (Audio recording on file.)

HCPS publishes minutes of School Board meetings after Board approval. Although the online minutes do not include signatures, citizens may arrange to review the official documents by completing a public records request with the Communications Department.

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