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HCPS publishes minutes of School Board meetings after Board approval. Although the online minutes do not include signatures, citizens may arrange to review the official documents by completing a public records request with the Communications Department.

MINUTES
SCHOOL BOARD OF HILLSBOROUGH COUNTY, FLORIDA
901 E. Kennedy Boulevard, Tampa
Tuesday, April 26, 2016

 

The School Board of Hillsborough County, Florida, met in regular session Tuesday, April 26, 2016, at 3 p.m., in the School Board Auditorium, 901 East Kennedy Boulevard, Tampa, with Superintendent Jeff Eakins, and Board Members Doretha W. Edgecomb, April Griffin, Sally Harris, Carol W. Kurdell, Melissa Snively, Cindy Stuart, and Susan Valdes present. Chair April Griffin presided.

Others present were:

Board Attorney – James Porter
District Attorney – Jeff Gibson                         

Chief of Staff:  Alberto Vazquez, Ed.D.
Deputy Superintendent:  Van Ayres
Chief of Schools, Administration:  Larry Sykes, Ed.D.

Assistant Superintendents/Division Chiefs:
      Academic Support and Federal Programs –Tracye Brown – absent – (MaryKate Harrison)
      Business – Gretchen Saunders
      Diversity – Lewis Brinson, Ed.D.
      Curriculum and Instruction – Denny Oest
      Governmental Relations – Connie Milito
      Human Resources – Stephanie Woodford
      Information and Technology/Empowering Effective Teachers Grant – Anna Brown, Ed.D.
      Operations – Chris Farkas
      Student Services – Wynne Tye - absent  

External Communications Manager – Tanya Arja
External Communications Assistant Manager – Kristin Davis
Superintendent’s Secretary (Recording) – Linda Fernandez

News Media Representatives:
      Tampa Bay Times – Marlene Sokol
      Tampa Tribune – Anastasia Dawson

Approximately 125 people were in the audience, including other school district personnel.

Call to Order:  Meeting called to order at 3 p.m.

Moment of Silence and Pledge of Allegiance:  Moment of silence followed by Vice Chair Stuart leading in the Pledge of Allegiance to the United States Flag. 

Chair Griffin introduced our student representative Lindsey Snellgrove, Steinbrenner High School.  Lindsey serves on our Citizens Advisory Council.

Withdrawn Items:  4.05, 6.02, 6.08, and 7.04

Adoption of the Agenda:

Motion by Mrs. Harris, second by Vice Chair Stuart, to adopt the agenda.  Motion carried with Mrs. Snively away from the dais.

Board – Roll Call:  Chair Griffin declared a quorum with all Board Members present. 

Approval of Minutes

Motion by Mrs. Harris, second by Mrs. Valdes, to approve the following minutes:
     March 31, 2016 – Termination Hearing
     April 5, 2016 – A.M. and P.M. Workshops
     April 12, 2016 – School Board Meeting
     April 19, 2016 – Recognition Meeting
Motion unanimously carried.

Board Guidelines

Vice Chair Stuart read the guidelines into the record.

Chair Griffin acknowledged Marshall Middle School’s Jazz Band.  Accompanying the students today is Jay DeDon, Director of Bands.  Students introduced themselves to the board.  Mr. DeDon said that the jazz band competed and received straight excellent scores for the second year in a row.

Speakers to Agenda Items

Vice Chair Stuart read the guidelines for audience comments.

Speaker Item No.
Mark Klutho 6.07, 7.05, 7.06, 9.03, D01, and Audience Comments
Brian Bethune 9.02
Conchita Canty-Jones What is right with Hillsborough County Schools
Roslinda Davis What is right with Hillsborough County Schools
Virgen Rodriguez What is right with Hillsborough County Schools
Elizabeth Thompson Kid’s Community College Charter School


Ms. Edgecomb thanked the parents who came up to address the board on "What is right with Hillsborough County Schools.”

Proclamations/Recognitions

01

Adoption of Proclamation - Hillsborough County Public Schools Telecommunications Week April 25 - 29, 2016 (Security and Emergency Management)

Captain Ode, Security/Emergency Management highlighted the proclamation and read the proclamation recognizing HCPS Telecommunications Group.  He introduced some of the members of the Telecommunications Group.

Motion by Mrs. Valdes, second by Mrs. Harris, to adopt the Proclamation – Hillsborough County Public Schools Telecommunications Week, April 25 – 29, 2016.  Motion unanimously carried.

Suspended Agenda

01

Suspended Agenda

Jeff Eakins addressed:

  • Lacrosse Update – Lanness Robinson provided an update on the third season of Lacrosse.  They are currently in the discussion on contract renewal.    
    • Need to look back at our minutes to assess where we are or where we want to go as we move forward.
    • Suggested scheduling a workshop once information is gathered to assess how to move forward.
    • Is there an evaluation in place that shows evidence if we have achieved the goals that we proceed. 
    • How do you get constructive feedback from parents and students about the program?
    • What is the expectation for the contract coming forward?  Chair Griffin said this information is for the next contract session.
    • Proud of the work done by the district and Halix.
    • How many scholarships offered for our students who participated?
  • Transportation Plan 10.03 will dovetail to this update.
  • OCR response – We have not received communication from OCR at this time.
  • Auditor General Information – FTE audit was received and we had the lowest return rate ever.
  • Testing Data – FSA testing – we should receive our grade three test results by the end of May.  Online testing has gone smoothly.  She highlighted the different grade levels and what they completed online.  We are moving into EOC testing.
    • Asked the Superintendent as to what he foresees as future discussions regarding FSA Testing.  It is working collaboratively with our delegation and where we stand.  Accountability is more than just testing.  We are looking at our own internal assessments that do not create undo anxiety and stress to our students.  What does true accountability look like and it has to be more than a test.
  • Elevate schools - we are working on an overall plan and will be coming back to the Board soon.

Teaching and Learning

01

Positive Coaching Alliance (Student Services Division)

Lanness Robinson, Director of Athletics made brief comments and introduced:

  • Mark Sakaloski, Executive Director of Positive Coaching Alliance made brief remarks and shared a Power Point presentation
  • Greg Meyer, Coach, Plant City High School Football coach highlighted his experience with PCA.
  • Katie Cassedy, Athlete, Lacrosse player at Robinson High School who received a scholarship.
  • Jane Chatman received Coach Award, Plant High School Lacrosse coach

Comments by Mrs. Snively, Vice Chair Stuart, Ms. Edgecomb, Chair Griffin, and Superintendent Eakins.

Administrative Appointments

01

Approve the Administrative Appointment of the Principal of Brandon Alternative School

Motion by Vice Chair Stuart, second by Ms. Edgecomb, to appoint Essie Johnson Wilson, currently Administrator at Mendez Exceptional Center, to the Principal of Brandon Alternative School, effective May 9, 2016.  Motion unanimously carried.

02

Approve the Administrative Appointment of Supervisor for MTSS/RtI

Motion by Mrs. Valdes, second by Ms. Edgecomb, to appoint Jenny Hunkins, currently Coordinator for Project Climate, NITT, to the Supervisor for MTSS/RtI, effective May 9, 2016.  Motion unanimously carried.

03

Approve the Administrative Appointment of Supervisor for Elementary Guidance

Motion by Mrs. Valdes, second by Ms. Edgecomb, to appoint Philip Francis, currently Assistant Principal at Rodgers Middle School to the Supervisor for Elementary Guidance, effective May 9, 2016.  Motion unanimously carried.

Mrs. Valdes made comments.

04

Approve the Administrative Appointment of the Principal of Dorothy Thomas School

Motion by Mrs. Kurdell, second by Vice Chair Stuart, to appoint Jamie Johnson, previously Director, Early Learning for Providence School in Jacksonville, FL, to the Principal of Dorothy Thomas School, effective May 9, 2016.  Motion unanimously carried.

Merrill Fallis was recognized for her years of service in our district.

The following appointments (part of agenda item 4.02a) are being highlighted at this time as first time administrative appointments.

  • Matthew Johnson, currently Lead Teacher, Armwood High School, to the Assistant Principal for Student Affairs at Armwood High School, effective May 9, 2016
  • Stacie Cleary, currently a Teacher at Newsome High School, to the Assistant Principal for Student Affairs at East Bay High School, effective May 9, 2016
  • Jessica McNemar, currently a Mentor, Evaluator to the Assistant Principal for Student Affairs at Burns Middle School, effective May 9, 2016
  • Marilyn Palmer, currently a Teacher at Randall Middle School, to the Assistant Principal for Student Affairs at Randall Middle School, effective May 9, 2016
  • Julie Menter, currently a Gifted Teacher at Dunbar Elementary School to the Assistant Principal for Elementary Instruction at Foster Elementary School, effective May 9, 2016
  • Michelle Perez-Reinaldo, currently a Mentor, Evaluator, to the Assistant Principal for Elementary Instruction at Mendenhall Elementary School, effective May 9, 2016

Chair Griffin asked to have the following agenda items moved up on the agenda to be heard and voted on separately:  8.06, 9.02, and D01 – Public Hearing.

Motion by Vice Chair Stuart, second by Mrs. Snively to vote on these items individually.  Motion unanimously carried.

8.06

Approve the Naming of the Gymnasium at Robinson High School

Maribeth Brooks highlighted the item at the request of Mrs. Harris.  She introduced Johnny Bush, Principal of Robinson High School, highlighted the item.  Nicki Lockett, Assistant Principal was present.

Motion by Mrs. Harris, second by Mrs. Valdes, to name the Gymnasium at Robinson High School in honor of Herman Valdes.  Motion unanimously carried.

Mr. Valdes made brief comments.  Introduced his family which covered four generations of educators.

9.02

Approve Contract for Kid’s Community College Charter High School

Jenna Hodgens, General Director, Charter Schools highlighted the contract.

Motion by Mrs. Valdes, second by Mrs. Harris, to approve the contract for Kid’s Community College Charter High School.  Motion carried six to one with Mrs. Kurdell opposed.

Introduced members of KCC staff.

D01

Hold a Public Hearing and Adopt a Resolution to Identify and Approve Projects to be Funded During the 2016/2021 Period by Community Investment Tax Proceeds (Business Division)

Chair Griffin recessed the School Board meeting and opened the Public Hearing at 4:54 p.m.  She called on Steve Miller of Nabors, Giblin & Nickerson to explain the necessity for the Public Hearing.

Mr. Miller at the request of Mrs. Snivley highlighted the item.

Chair Griffin asked if there was anyone from the public who wished to comment.  Mark Klutho addressed the Board.

Motion by Mrs. Harris, second by Vice Chair Stuart, to adopt a resolution to identify and approve projects to be funded during the 2016/2021 period by the Community Investment Tax Proceeds.  Motion unanimously carried.

Comments by Mrs. Snively.

Chair Griffin adjourned the public hearing and reconvened the School Board meeting at 5:02 p.m.

Recommendations and Reports of Superintendent Requiring Board Approval

Motion by Mrs. Valdes, second by Mrs. Harris, to vote on the consent agenda with the following items pulled for discussion.  These items will be voted on all together at the end of discussion.
     Consent Agenda:  1.03, 4.02a, 6.03, 6.04, 6.05, 6.06, 6.07, 6.10, 6.12
     Information Items:  10.02 and 10.03
Motion unanimously carried.

1.00 Curriculum and Instruction Division (Denny Oest)

1.01

Request for Authorization to Proceed - None

1.02

Approve Postsecondary Fees - 2016/2017

1.03

Approve Continuing Education Fee - 2016/2017

Ms. Edgecomb made comments.

 

 

2.00 Student Services (Wynne Tye)

2.01

Request for Authorization to Proceed - None

 

 

3.00 Academic Support and Federal Programs Division (Tracye Brown, Ed. D.)

3.01

Request for Authorization to Proceed - None

 

 

4.00 Human Resources Division (Stephanie Woodford)

4.01

Request for Authorization to Proceed – None

4.02

Approve Personnel List #1057 - Instructional

4.02a

Approve Administrative Appointments/Transfers

  • Sherri Ricottone, currently Advanced Registered Nurse Practitioner School Health Services, to the Coordinator, School Health Services, Velasco Student Services, effective May 9, 2016
  • Matthew Johnson, currently Lead Teacher, Armwood High School, to the Assistant Principal for Student Affairs at Armwood High School, effective May 9, 2016
  • Stacie Cleary, currently a Teacher at Newsome High School, to the Assistant Principal for Student Affairs at East Bay High School, effective May 9, 2016
  • Jessica McNemar, currently a Mentor, Evaluator to the Assistant Principal for Student Affairs at Burns Middle School, effective May 9, 2016
  • Marilyn Palmer, currently a Teacher at Randall Middle School, to the Assistant Principal for Student Affairs at Randall Middle School, effective May 9, 2016
  • Andrea Frazier, currently Assistant Principal for Elementary Instruction at B. T. Washington Elementary, to the Assistant Principal for Elementary Instruction at Bing Elementary School, effective May 9, 2016
  • Julie Menter, currently a Gifted Teacher at Dunbar Elementary School to the Assistant Principal for Elementary Instruction at Foster Elementary School, effective May 9, 2016
  • Michelle Perez-Reinaldo, currently a Mentor, Evaluator, to the Assistant Principal for Elementary Instruction at Mendenhall Elementary School, effective May 9, 2016

4.03

Approve Personnel List #913 - Instructional Support

4.04

Approve Teachers Considered Out of Field - Subject Area and English Language Learners

4.05

Approve Disciplinary Action - Instructional

4.06

Approve Disciplinary Action - Instructional Support

 

 

5.00 Information and Technology Division (Anna Brown, Ed. D.)

5.01

Request for Authorization to Proceed - None

 

 

6.00 Business Division (Gretchen Saunders)

6.01

Request for Authorization to Proceed - None

6.02

Approve the Agreement for Technical Services with Eckerd College Leadership Development Institute - Phase 3 to Support the Leadership Development of the 30 POWER 3 Teacher Leaders (Student Services Division) Withdrawn

6.03

Approve Budget Amendments for the Period Ended March 31, 2016 (Business Division)

 

10.02 Monthly Financial Position Reports as of March 31, 2016 (Business Division) was discussed with item 6.03.

 

 Gretchen Saunders highlighted items 6.03 and 10.02 at the request of Vice Chair Stuart, Mrs. Snively, and Ms. Edgecomb.

6.04

Approve Training Vendor Agreement with Tampa Bay WorkForce Alliance, Inc. d/b/a CareerSource Tampa Bay - 2016/2017 (Curriculum and Instruction Division)

Michael Ramsey, Director highlighted the item at the request of Mrs. Snively and Mrs. Valdes.  Comments by Mrs. Snively and Mrs. Valdes.

6.05

Approve Agreement for Technical Services (ATS) with Kagan Professional Development (Kagan), a Cooperative Learning Initiative to Support the Gaining Early Awareness and Readiness for Undergraduate Programs (GEAR UP): Project Securing College/Career Opportunities Through Rigor in Education (SCORE) Grant (Curriculum and Instruction Division)

Eric Bergholm, General Director, highlighted the item at the request of Mrs. Snively.  Comments by Mrs. Snively and Ms. Edgecomb.

6.06

Approve the Purchase of the Professional Development Electronic Resources, Association of Supervision and Curriculum Development (ASCD) Bundle 9, and Corwin Bundle Seven from Cengage Learning, Inc. (Sole-Source Provider) (Student Services Division)

Jamalya Jackson, Director highlighted the item at the request of Vice Chair Stuart.  Comments by Vice Chair Stuart.

6.07

Approve Memorandum of Agreementwith the Hillsborough Education Foundation (HEF) to Expand Engineering Education in K-8 Schools (Curriculum and Instruction Division)

Shana Tirado, Supervisor, highlighted the item at the request of Mrs. Snively, Ms. Edgecomb, and Vice Chair Stuart.  Comments by Ms. Edgecomb

6.08

Accept the Lowest Responsive, Responsible Bid Submitted by Alto Construction Co., Inc. – Invitation to Bid (ITB) #16027-MST Asphalt Paving Services (Business Services) Withdrawn

6.09

Accept the Lowest, Responsive, Responsible, Bids Submitted by Multiple Vendors - Invitation to Bid (ITB) #16026-MST Grass Sod - Purchase and Installation (Athletic and Non-Athletic) (Business Services)

6.10

Accept the Lowest, Responsive, Responsible, Bids Submitted By Multiple Vendors - Invitation To Bid (ITB) #16013-DST Commodity Food Processing (Business Services)

Mary Kate Harrison, General Manager, highlighted the item at the request of Mrs. Valdes.  Comments by Mrs. Valdes.

6.11

Approve the Agreement for Technical Services with Scantron Survey Services (Leadership Development)

6.12

Accept the Proposal Submitted by Extensys, Inc. - Request for Proposal (RFP) #16008-DST E- Rate Wireless (Business Services)

This item was heard prior to 6.06 to accommodate our student representative who needs to leave to study for her end of course exams.

Rick Laneau, Executive Officer, IT Compliance, highlighted the item at the request of Mrs. Valdes.

Comments by Ms. Snellgrove, Mrs. Kurdell, Mrs. Valdes, Vice Chair Stuart, Ms. Edgecomb, and Dr. Vázquez.

6.13

Approve the Agreement for Technical Services for NatSoft Corporation to Provide Infor Lawson S3 Systems Support (Information and Technology Division)

 

 

7.00 Operations Division (Chris Farkas)

7.01

Request for Authorization to Proceed - None

7.02

Approve Spot Survey 4.5 for the Instructional Services Center (ISC) Building

7.03

Approve Contract Renewal with Colllier Enterprises II, LLC - Request for Proposals (RFP) #4712 Lease of Land for Wireless Tower Use

7.04

Approve the Reorganization of the Maintenance Operations Department, the Support Personnel of the Facilities Maintenance Support and Logistics Operations Departments and the Florida Building Code Manager Revised Job Description Withdrawn

7.05

Approve Acceptance of Settlement Agreement With Ellis Construction Co. and Related Parties for Defects in the Construction of Deer Park and Oak Park Elementary Schools

7.06

Approve Appointment of Design Professional and Construction Manager for Heating, Ventilating, and Air Conditioning (HVAC) and Interior Finish Renovation at Edison Elementary School

7.07

Approve Memorandum of Understanding Between Hillsborough County Sheriff's Office and the School Board of Hillsborough County Regarding Installation of Acoustic Sensors For the "Shot Spotter" Program at Five District Locations

 

 

8.00 Administration Division (Larry Sykes, Ed.D.)

8.01

Request for Authorization to Proceed - None

8.02

Approve the Recommendations for Change of Placement of Regular Students

8.03

Approve the Recommendations for Change of Placement of Exceptional Student Education Students

8.04

Approve Out-of-County/Out-of-State and Overnight In-County Student Field Trips

8.05

Approve Waiver of Rental Fees

8.06

Approve the Naming of the Gymnasium at Robinson High School

Item moved up on the agenda and voted on at that time.

 

 

9.00 Unclassified

9.01

Request for Authorization to Proceed - None

9.02

Approve Contract for Kid’s Community College Charter High School – moved up on the agenda and voted.

9.03

Approve the Revised Florida Building Code Manager Job Description

Chris Farkas highlighted the item at the request of Mrs. Valdes.  Comments by Mrs. Valdes.

Motion by Mrs. Harris, second by Mrs. Valdes, to vote on the items pulled from the consent agenda.  Motion carried with Mrs. Kurdell and Vice Chair Stuart away from the dais for the vote.

10.00 Information

10.01

Request for Authorization to Proceed – None

10.02

Monthly Financial Position Reports as of March 31, 2016 (Business Division) (Was discussed with item 6.03.)

10.03

Council of the Great City Schools Report

Chris Farkas, highlighted the report at the request of Vice Chair Stuart, Mrs. Valdes, and Ms. Edgecomb.  Comments by Mrs. Stuart, Ms. Edgecomb, Mrs. Valdes, and Mrs. Snively.

Discussion:

  • MPO planning has a strong support from our Operations staff.
  • What is the timeline for implementation of the suggested item?
  • Timeline from the former Transportation Plan will be provided.
  • Driver shortage is a national issue.
  • Compensation is still a major concern for transportation employees.
  • Need to look at a plan for other options for students, i.e. Partnership with HART.
  • Magnet, Choice, and courtesy riders effect bus schedules and drivers shortages.
  • Should Transportation should be its own division?  Nationwide it is typical to reports to the Chief Operations Officer.
  • Compounding buses - We do not have the proper facilities to compound.
  • Commendations were given in many areas, i.e. Driver of the month, professional development, etc.
  • Changing "buy in” to "ownership” this would boost morale.
  • Time sheets could be processed from GPS in lieu of hand written time sheets.
  • Hiring Drivers – Drivers are hired and work as riders until the Driver’s License Research is complete and are paid a regular salary.
  • In working with the union there have always been different views as to how seniority is figured.  How are we clarifying how we consider seniority?  Seniority is part of the contract language and will be addressed during negotiations.
  • Appreciate the hard work that is done by the department.
  • Morale needs to be improved.  Talk to the bus drivers to see what motivates them to come to work and transport our students.
  • Safety – students sitting on the floor is still an issue.
  • How much have we saved in maintenance and towing cost with the purchase of the new buses?
  • Do we have a shortage of mechanics?  We have a shortage of level three mechanics.
  • What programs do we offer in our district for A/C in our buses?  Scott Brooks is meeting with Mr. Culpeper to look into diesel and automotive a/c.
  • As part of MPO we can look at a partnership with bus a/c repair.
  • What is the turn over for repairs?
  • When an employee is taken off the bus for an investigation, how long does it take for the investigation to be completed?  That depends on the charge, availability of the video, etc.  We try to facilitate as soon as possible.
  • Cutting courtesy ridders will be a hard discussion.

10.04

Audit Report of the District’s Self-Insurance Program for the Period July 1, 2014 – June 30, 2015 (District Auditing Office)

Scheduled Hearings on Policies and/or Business Items

01

Hold a Public Hearing and Adopt a Resolution to Identify and Approve Projects to be Funded During the 2016/2021 Period by Community Investment Tax Proceeds (Business Division) – Moved up on the agenda.

Other Business and Board Comments

Comments by Vice Chair Stuart, Ms. Edgecomb, Mrs. Harris

  • Recognized three teachers who retires from Hillsborough High School.  Gary Tubb, Phillip Packard, and Valerio Reynolds.
  • Education is Key Breakfast at Glazier Museum was a good event.
  • Thanked Frameworks for the Head and Heart Awards Luncheon and the fantastic work that they do in our district.
  • The Heroes Luncheon was a wonderful event.  A number of our students received scholarship opportunities.
  • Wished good luck to our students who are beginning EOC testing.
  • Thanked North Tampa Alternative School for the Gift of Giving event.
  • Thanked the Office of Supplier Diversity for the work they do with our community
  • Giunta Middle Schools Spring Fling – for young ladies in preparing them for life was a great event.
  • Seminole Elementary School celebrated 100 years of education.
  • Mrs. Harris outlined her visits throughout the district.   Clarence Fort, Betty, Rays Night, Tree of Life that made it through 911, Coaches Prom, Heroes luncheon.
  • Valerie Pennypacker was recognized for her years of service.  She served in the Board office as our secretary.  She just retired with 35 years.  We appreciated working with her and wish her well.
  • Mr. Lefler and the National Junior Honor Society induction was a great event.
  • Welcomed Virginia Vazquez to the board office.
  • At the next board meeting she asked Superintendent Eakins to layout where we were and where we are now regarding the issue of religion in our schools.  There is a void in our policy because The Jessica Lunsford Act does not cover after-school volunteers.  We will address this at the next policy discussion.

Superintendent’s Comments

  • Telecommunications Appreciation Week – This week we are celebrating our telecommunications Technicians.  We have combined our transportation dispatches with the security dispatch to create one dispatch center that handles all situations.
  • College Signing Day – Today was national day of signing and it encourages students to continue their education at a four-year university or college.  Some of the colleges and universities include:  USF, UCF, Florida polytechnic, Bethune-Cookman, HCC, FAMU, and many more.
  • Riverhills Elementary magnet for International Studies has become an authorized IB World School, Primary Years Programme.  Congratulations to teachers, students, staff, and parents for their hard work.
  • System of Support for Teachers 2016 – 2017 – 
    • 450 applications were submitted and 330 candidates qualified for screening interview with the panel.  
    • Screening interviews Instructional mentor and Teacher Talent Development positions were held.
    • Thanked HCTA Staff and teacher representatives selected by HCTA, Human Resources, and Professional Development.
    • Principals at 59 sites received the list on Friday, April 15.  The offers for instructional mentor positions went out beginning April 18.

Adjournment – with no further business the meeting was adjourned at 7:50 p.m.  (Audio recording on file.) 

HCPS publishes minutes of School Board meetings after Board approval. Although the online minutes do not include signatures, citizens may arrange to review the official documents by completing a public records request with the Communications Department.

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