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HCPS publishes minutes of School Board meetings after Board approval. Although the online minutes do not include signatures, citizens may arrange to review the official documents by completing a public records request with the Communications Department.

MINUTES
SCHOOL BOARD OF HILLSBOROUGH COUNTY, FLORIDA
901 E. Kennedy Boulevard, Tampa
Tuesday, May 10, 2016

The School Board of Hillsborough County, Florida, met in regular session Tuesday, May 10, 2016, at

3 p.m., in the School Board Auditorium, 901 East Kennedy Boulevard, Tampa, with Superintendent Jeff Eakins, and Board Members Doretha W. Edgecomb, April Griffin, Sally Harris, Carol W. Kurdell, Melissa Snively, Cindy Stuart, and Susan Valdes present.  Chair April Griffin presided.

 

Others present were:

 

Board Attorney – James Porter

District Attorney – Jeff Gibson

                          

Chief of Staff: Alberto Vazquez, Ed.D.

Deputy Superintendent: Van Ayres

Chief of Schools, Administration:  Larry Sykes, Ed.D. – Absent (arrived 4:46)

 

Assistant Superintendents/Division Chiefs:

      Academic Support and Federal Programs –Tracye Brown – absent (arrived at 4:38 p.m.)

      Business – Gretchen Saunders

      Diversity – Lewis Brinson, Ed.D. - Absent

      Curriculum and Instruction – Denny Oest

      Governmental Relations – Connie Milito

      Human Resources – Stephanie Woodford

      Information and Technology/Empowering Effective Teachers Grant – Anna Brown, Ed.D.

      Operations – Chris Farkas

      Student Services – Wynne Tye

     

External Communications Manager – Tanya Arja

External Communications Assistant Manager – Kristin Davis

Superintendent’s Secretary (Recording) – Linda Fernandez

 

News Media Representatives:

      Tampa Bay Times – Marlene Sokol

 

Approximately 175 people were in the audience, including other school district personnel.

 

Call to Order:  Meeting called to order at 3 p.m.

 

Moment of Silence and Pledge of Allegiance:  Moment of silence followed by Vice Chair Stuart leading in the Pledge of Allegiance to the United States Flag. 

Chair Griffin introduced our two student school board representatives who serve on our Citizen Advisory Council.

  • Zach Smagowicz, Alonso High School
  • Americo (A.J.) Jose Molina, Leto High School

Superintendent Eakins introduced his "Superintendent for the Day,” Cade Holland. Cade is a first grade student at Turner/Bartels K-8.  His mother, Holly is a teacher in our district and his father teaches at USF. Cade shadowed me today.  He attended agenda review and sat in on my one-on-one meeting with Mrs. Kurdell.  Cade is a smart, well-rounded young man.  He was named Turner/Bartels STEM Student of the Month in January and was nominated for the "Inquiry” trait by this teacher because he asks great questions throughout the day and is always curious to learn more.  He acknowledged Cade’s parents, grandparents, and Principal Jonathan Grantham, who were present in the audience.  He said it was a pleasure to spend the day with Cade.

Comments by Mrs. Valdes. 

Motion by Mrs. Kurdell, second by Ms. Edgecomb, to consider Mr. Hollands’s recommendation.  Mr. Porter has been asked to review and make recommendations.  Consensus reached.

Ms. Edgecomb and Mrs. Valdes made comments.

Withdrawn Items – B-01, 4.06, and 6.02

Adoption of the Agenda:

Motion by Mrs. Harris, second by Vice Chair Stuart, to adopt the agenda.  Motion carried, with Mrs. Snively away from the dais.

Board – Roll Call:  Chair Griffin declared a quorum with all Board Members present. 

Approval of Minutes

Motion by Mrs. Harris, second by Mrs. Valdes, to approve the minutes for the regular school board meeting of April 26, 2016:

Motion carried with Mrs. Snively away from the dais.

Agenda item D01 Public Hearing on Adoption of Instructional Materials for Elementary Music, High School Physical Education, and International Baccalaureate (IB) Social Studies will be heard at 5:01 p.m., time certain.  At that point we will adjourn the regular school board meeting and conduct the Public Hearing.

Board Guidelines

Vice Chair Stuart read the guidelines into the record.

Chair Griffin introduced Crestwood Elementary School Recorder Ensemble.  They were accompanied by Robert Constable, Music Teacher.

Speakers to Agenda Items

Vice Chair Stuart read the guidelines for speakers prepared by our School Board Attorney.

Speaker

Item No.

Joseph W. J. Robinson, P.E.

10.03, 6.04, 7.02, and 7.04

Mark Klutho

7.04, 7.07, and 7.08

Rev. Dr. Russell Meyer

10.04

Cathy James

10.04

Terry Kemple

8.06R, 10.04

Adrienne Fennell

8.06R

Sam Malmsjo

10.04

Mark Culligan

8.06R

Grant Bennati

Audience Comments

Ishaan Bhadouria

Audience Comments

David Rosello

Audience Comments

Proclamations/Recognitions – None

Suspended Agenda

01

Suspended Agenda

Jeff Eakins

#5 said transportation items are being discussed on the agenda today refer to the Transportation Improvement Plan

#11 - Elevate school update on progress and supports being offered

  • all seven school have their principals appointed
  • Assistant Principals are being placed
  • Support across divisions have been working with Mr. Young for resources.
  • We have also been working with our Classroom Teachers Association and appreciate their collaboration and support.
  • We are looking at wraparound services

Ms. Edgecomb and Mrs. Valdes made comments.

Teaching and Learning – None

Item 10.05 was brought up on the agenda.

10.05

The ASPIRE! Program Initiative (Information and Technology Division)

Sabrina Gates and Amiee Ballas highlighted the item at the request of Ms. Edgecomb and Mrs. Snively.  Comments by Ms. Edgecomb, Mrs. Snively, Vice Chair Stuart, Superintendent Eakins, Mrs. Valdes, and Chair Griffin. 

Phil Jones, Hillsborough Education Foundation, Stephanie Baxter-Jenkins, Hillsborough Classroom Teachers Association, and Stacy Hicks, National Board Certification Teachers were recognized.

Administrative Appointments

01

Approve the Administrative Appointment of Senior Data Strategist – Office of Strategy Management Withdrawn

7.02 and information item 10.04 were discussed together. 

7.02

Approve Lease Agreement Between the School Board of Hillsborough County and the Housing Authority of the City of Tampa to Use Meacham Middle School Site for Encore Urban Farm

Chris Farkas highlighted the item at the request of Ms. Edgecomb.  Comments by Ms. Edgecomb, Mr. Porter, and Vice Chair Stuart.

Motion by Ms. Edgecomb, second by Mrs. Kurdell to pull this agenda item for a separate vote.  Motion unanimously carried.

Motion by Ms. Edgecomb, second by Mrs. Kurdell, to approve the Superintendent’s recommendation.  Motion unanimously carried.

Discussion:

  • Expressed concern about the lease when the time comes for it to be terminated to build a school.
  •  A school will be built on this site at a later date.
  • This lease has a termination clause and language about what will be removed.
  •  Asked for a sign on the property that states it is the future site for Meacham Elementary School.       

10.04

Faith-Based Inquiries Update

Jeff Eakins highlighted the item at the request of Ms. Edgecomb and Mrs. Snively.  MaryLou Whaley, General Director provided information.

Superintendent Eakins

  • Met with many different faith-based and non-faith-based organizations
  • We are at 90% common ground
  • There were frank and collaborative conversations
  • There are intersecting understandings in statute, in law, policies, procedures, and legal interpretations
  • Goal to establish a common ground
  • Must engage in a secular manner and support our students where we do not cross the common ground of a particular faith
  • We have to be clear on student rights and the law
  • We are providing training for staff, teachers, and coaches
  • We will have vigilance to ensure we are monitoring and not infringe on any one’s rights

Discussion stopped at 5 p.m. for public hearing and resumed at 5:03 p.m.

  • Attendance only taken by students for students
  • Clubs are student led and student run

Discussions

  • What have we put in place for safety zones and nets – strict screening, clearance procedure, training, and a handbook posted online?
  • Statement of assurances – volunteers have to be supportive of students and not self-promoting.
  • How do you monitor organizations and what occurs if there is a violation?  Do we send them a warning letter and then a dismissal letter if they do not correct.  We have dismissed individuals and organization and they are not allowed on site.

Motion by Ms. Edgecomb, second by Vice Chair Stuart, to have updates on Faith-Based activities on the suspended agenda.  Motion unanimously carried. 

Thanked the Superintendent for addressing the issues as they came forward and addressing them equitably and in a timely manner. 

  • Financial impact of $20 million of unpaid volunteers’ services.
  • Do not want to create additional regulations and discourage volunteers.
  • Jessica Lunsford Act does not apply to volunteers.  We will be addressing this on our next policy discussions and address.  The policy window opens in July.
  • A.J. Molina expressed his experience with volunteers and the things that they do for our students.
  • The message we send to the community has to be clear.
  • Would like to see the documents discussed this evening placed on the front page of our website.       
  • Need centralizing reporting.
  • We need to have conversations with Hillsborough Classroom Teachers Association and Hillsborough Schools Employee Federation of complaints that come through their offices be forwarded to us.
  • Report that Superintendent shared covers things that have happened in the past.
  • Diligence and constancy across the board.
  • Pass and sharing of information needs to be discussed.
  • Do not want to have people feel they cannot come into our schools for acts of charity.  They cannot be promoting themselves.
  • We need people to help our children and our children need to receive their religion at home.

Recommendations and Reports of Superintendent Requiring Board Approval

Motion by Mrs. Valdes, second by Mrs. Harris, to vote on the consent agenda with the following items pulled for discussion.  These items will be voted on all together at the end of discussion.

Consent Agenda:  1.02, 4.02a, 6.04, 6.06R, 7.03, 7.04, 7.05, 7.06, 8.06R
Information Items:  10.03

Motion unanimously carried.

 

1.00 Curriculum and Instruction Division (Denny Oest)

1.01

Request for Authorization to Proceed - none

1.02

Approve Memorandum of Understanding (MOU) with Cornerstone Solutions, Inc. (CSI)

Mike Ramsey, Director highlighted the MOU at the request of Mrs. Valdes and Mrs. Snively. 

Retired Col. Jones addressed the board.  He recognized over 20 people from his office that were present to support this item.

Mr. Ramsey introduced: 

  • Dr. Jim Goode, Principal Learey Technical College
  • Steve Briant, Assistant Principal, Learey Technical College
  • Susan Migueltorena, Community Service Instructor, Learey Technical College
  • Debbie Smith, Program Advisor, Learey Technical College

Comments by Mrs. Valdes, Mrs. Snively, Vice Chair Stuart, and Chair Griffin.

Motion by Mrs. Valdes, second by Mrs. Snively, to pull this item for a separate vote. 
Motion unanimously carried.

Motion by Mrs. Valdes, second by Vice Chair Stuart, to approve agenda item C1.02. 
Motion unanimously carried.

1.03

Approve Agreement for Medical Director Services with Medical Direction Consultants, Inc. for the Emergency Medical Technician (EMT) Program at Learey Technical College - 2016/2017

1.04

Approve the Steelcase Education Active Learning Center Grant Agreement

 

 

2.00 Student Services (Wynne Tye)

2.01

Request for Authorization to Proceed - none

 

 

3.00 Academic Support and Federal Programs Division (Tracye Brown, Ed. D.)

3.01

Request for Authorization to Proceed - none

 

 

4.00 Human Resources Division (Stephanie Woodford)

4.01

Request for Authorization to Proceed -

4.02

Approve Personnel List #1058 - Instructional

4.02a

Approve Administrative Appointments/Transfers

  • James Rich, currently Principal, Erwin Technical College to the Principal on Assignment, Plant City Adult, effective May 23, 2016
  • Tiffany Conrad, currently a Teacher, Exceptional Student Education to the Coordinator, Visually Impaired/Deaf-Blind, Velasco Services Center, effective May 23, 2016

4.03

Approve Personnel List #914 - Instructional Support

4.04

Approve Teachers Considered Out of Field - Subject Area and English Language Learners

4.05

Approve Disciplinary Action - Instructional

4.06

Approve Disciplinary Action - Instructional Support (If Any)

 

 

5.00 Information and Technology Division (Anna Brown, Ed. D.)

5.01

Request for Authorization to Proceed - none

5.02

Approve the Job Description for the Tech Support School Rep (Information and Technology Division)

 

 

6.00 Business Division (Gretchen Saunders)

6.01

Request for Authorization to Proceed - if any

6.02

Accept the Lowest and Best Bids Submitted by Multiple Vendors - Invitation to Bid (ITB) #16020-DST Radios, Portable Two-Way and Related Accessories (Business Services) Withdrawn

6.03

Approve the Piggyback of the Agreement Between American Chemical and Building Maintenance Supply, Inc. and The School Board of Pinellas County (SBPC), Florida, Invitation to Bid (ITB) #14-192-043 and ITB Renewal #16-192-142RN, Floor Care Products (Business Services)

6.04

Authorize the Superintendent to Establish a $100,000,000 Line of Credit in Fiscal Year (FY) 2016/2017 with Wells Fargo Bank, N.A. in the Event of any Operational Cash Flow Deficits (Business Division)

Gretchen Saunders highlighted the item at the request of Vice Chair Stuart and Mrs. Snively.

6.05

Approve the Piggyback of the Agreement Between Insight Public Sector, Inc. and U.S. Communities, County of Fairfax, Virginia, Request for Proposal (RFP) #2000001701 Technology Products, Services, Solutions, and Related Products and Services (Business Services)

6.06

Approve Extended Support and Software Maintenance with Infor, Inc. (Information and Technology Division)

Mrs. Harris commented and made a challenge to our IT Department and our administration to aggressively work on a budget for a five to seven year plan to bring the 8th largest district in the country to where we become a leader in the IT industry.  The way we use it as well as the way we teach it.  

6.07

Accept the Lowest Responsive, Responsible Bid Submitted by Alto Construction Co., Inc. - Invitation to Bid (ITB) #16027-MST Asphalt Paving Services (Business Services)

6.08

Approve to Submit Grant Application to the Florida Department of Education (FLDOE) and, if Approved, Accept Funds for the Florida Diagnostic and Learning Resources System (FDLRS) for 2016/2017 (Student Services Division)

6.09

Approve Continuation Grant Application to the Florida Department of Education (FLDOE), and if Approved, Accept Funds for the Florida Instructional Materials Center for the Visually Impaired (FIMC-VI) for 2016/2017 (Student Services Division)

 

 

7.00 Operations Division (Chris Farkas)

7.01

Request for Authorization to Proceed - none

7.02

Approve Lease Agreement Between the School Board of Hillsborough County and the Housing Authority of the City of Tampa to Use Meacham Middle School Site for Encore Urban Farm – moved up and voted. – Moved up on the agenda.

7.03

Approve License Agreement Between the School Board of Hillsborough County and Stine Properties III, LLC for Temporary Bus Parking

Chris Farkas highlighted items 7.03 and 7.05 at the request of Vice Chair Stuart.  Comments by Vice Chair Stuart.

7.04

Approve the 2014-2015 Energy Conservation Report, Energy Mentor incentives, as well as, school incentives and penalties.

James Dieringer, Department Manager highlighted the item at the request of Mrs. Valdes, Vice Chair Stuart, and Ms. Edgecomb.  Comments by Mrs. Valdes and Vice Chair Stuart.

7.05

Approve Award of Contract for Bus Parking Stabilization at Airport Road

7.06

Approve Demolition of Existing Building and Award of Contract for Parking Expansion at Steinbrenner High School

Chris Farkas highlighted the item at the request of Vice Chair Stuart.  Comments by Vice Chair Stuart, Mrs. Kurdell, Mrs. Valdes, Mrs. Snively, Deputy Van Ayres, and Student Representative, A. J. Molina.

7.07

Approve Construction Documents and Guaranteed Maximum Price (GMP) for Building Envelope Renovations at Walden Lake Elementary School

7.08

Approve Acceptance of Project for Renovation of Cannella Elementary School

 

 

8.00 Administration Division (Larry Sykes, Ed.D.)

8.01

Request for Authorization to Proceed - none

8.02

Approve the Recommendations for Change of Placement of Regular Students

8.03

Approve the Recommendations for Change of Placement of Exceptional Student Education Students

8.04

Approve Out-of-County/Out-of-State and Overnight In-County Student Field Trips

8.05

Approve Waiver of Rental Fees

8.06R

Approve the Advertisement of the Board’s Intent to Adopt New and Revised Policies

Tanly Cabrera, Director highlighted the item at the request of Mrs. Valdes and Vice Chair Stuart.

 

 

9.00 Unclassified

9.01

Request for Authorization to Proceed - none

Motion by Mrs. Valdes, second by Mrs. Kurdell, to vote on the items pulled from the consent agenda.  Motion unanimously carried.

10.00 Information

10.01

Request for Authorization to Proceed – none

10.02

Approved School Activity Requests for October 1, 2015 - December 31, 2015 (Business Services)

10.03

Matching Funds Projects at 16 Schools:  Boyette Springs Elementary, Doby Elementary, Dover Elementary, FishHawk Creek Elementary, Freedom High School, Gorrie Elementary, Lithia Springs Elementary, Muller Magnet Elementary, Reddick Elementary, Robinson High School, Schwarzkopf Elementary, Sulphur Springs K-8, Tampa Bay Blvd. Elementary, Turner Bartels K-8, Valrico Elementary, and Wimauma Elementary

Chris Farkas highlighted the item at the request of Mrs. Snively.

10.04

Faith-Based Inquiries Update – moved up on the agenda

10.05

The ASPIRE! Program Initiative (Information and Technology Division) – moved up on the agenda

Scheduled Hearings on Policies and/or Business Items – None

Chair Griffin recessed the School Board meeting at 5:01 p.m. and opened the Public Hearing.

01

Public Hearing on Adoption of Instructional Materials for Elementary Music, High School Physical Education, and International Baccalaureate (IB) Social Studies (Curriculum and Instruction Division)

Karine Johns presented the information to the board and public.  Recommendation to adopt will come to the May 24, 2016 board meeting.

There were no public comments.

Chair Griffin said the consideration will be addressed at the May 24, 2016 school board meeting.  Public hearing adjourned at 5:03 p.m. and School Board meeting was reconvened.

Other Business and Board Comments

Comments by:  Sally Harris, Mrs. Valdes, Mrs. Snively, and Ms. Edgecomb

  • Ms. Edgecomb announced that she is not seeking re-election for another term.

Superintendent’s Comments

Thanked Ms. Edgecomb for her years of service to our district.

Awards for our Magnet Schools

  • Muller Elementary Magnet School was named the Donald R. Waltrip Magnet School Merit Award of Excellence.  Muller is now the #2 Magnet School in the nation.
  • Riverhills Elementary Magnet School was named the New and Emerging Magnet School of the Year.  They are the #1 New Magnet School in the Nation!

Riverview High School – Bailey Hertenstein, sophomore, is to be commended for her perseverance this past weekend.  She was competing in the State High School Track Meet when she fell during the meet with less than a lap to go in the 1600 meter final.  She picked herself up and fell back to 8th place.  She continued pulling ahead of all runners and crossed the finish line in 1stplace with a time of five minutes and fourteen seconds.  She is a great example for all students.

Fresh Flavors – he participated in the Fresh Flavors – Food for Body and Mind Expo. Our Student Nutrition Services Department has hosted this great, tasty event for the seventh year.  More than 250 students from across the district came to sample and rate our menu items for next year’s lunch menu.  They tried 21 items and the top items will make it to the menu next year.

Graduation 2016 – Graduations are right around the corner we are kicking off a social media campaign with Throwback Thursdays.  We will be sharing pictures of principals, teachers, school board members, senior staff, and other staff members to tweet out their senior picture from Graduation Day.

Adjournment – with no further business the meeting was adjourned at 7:27 p.m.  (Audio recording on file.)

HCPS publishes minutes of School Board meetings after Board approval. Although the online minutes do not include signatures, citizens may arrange to review the official documents by completing a public records request with the Communications Department.

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