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HCPS publishes minutes of School Board meetings after Board approval. Although the online minutes do not include signatures, citizens may arrange to review the official documents by completing a public records request with the Communications Department.

MINUTES
SCHOOL BOARD OF HILLSBOROUGH COUNTY, FLORIDA
901 E. Kennedy Boulevard, Tampa
Tuesday, April 12, 2016

The School Board of Hillsborough County, Florida, met in regular session Tuesday, April 12, 2016, at 3 p.m., in the School Board Auditorium, 901 East Kennedy Boulevard, Tampa, with Superintendent Jeff Eakins, and Board Members Doretha W. Edgecomb, April Griffin, Sally Harris, Carol W. Kurdell, Melissa Snively, Cindy Stuart, and Susan Valdes present.  Vice Chair Stuart opened the meeting.  Chair April Griffin arrived at 3:06 p.m.

 

Others present were:

 

Board Attorney – James Porter

District Attorney – Jeff Gibson

                          

Chief of Staff: Alberto Vazquez, Ed.D.

Deputy Superintendent: Van Ayres

Chief of Schools, Administration:  Larry Sykes, Ed.D.

 

Assistant Superintendents/Division Chiefs:

      Academic Support and Federal Programs –Tracye Brown

      Business – Gretchen Saunders

      Diversity – Lewis Brinson, Ed.D. - absent

      Curriculum and Instruction – Denny Oest

      Governmental Relations – Connie Milito

      Human Resources – Stephanie Woodford

      Information and Technology/Empowering Effective Teachers Grant – Anna Brown, Ed.D.

      Operations – Chris Farkas - absent

      Student Services – Wynne Tye

     

External Communications Manager – Tanya Arja

External Communications Assistant Manager – Kristin Davis

Superintendent’s Secretary (Recording) – Linda Fernandez

 

News Media Representatives:

      Tampa Bay Times – Marlene Sokol

      Tampa Tribune – Anastasia Dawson

      Bay News 9 – reporter and camera

 

Approximately 200 people were in the audience, including other school district personnel.

 

Call to Order:  Vice Chair Stuart called the meeting to order at 3 p.m.

 

Moment of Silence and Pledge of Allegiance:  Moment of silence followed by Melissa Snively leading in the Pledge of Allegiance to the United States Flag. 

Vice Chair Stuart introduced the two student members from our Citizens Advisory Council representing Armwood and Wharton high schools.  They will be serving as our Student School Board Representatives this evening.

Allison Dahl – Armwood High School
Wharton High School – Gabriella Gonzalez

Withdrawn Items4.05, 4.06, and 8.06

Adoption of the Agenda:

Motion by Mrs. Harris, second by Mrs. Valdes, to adopt the agenda.  Motion carried with Chair Griffin absent for the vote.

Board – Roll Call:  Vice Chair Stuart declared a quorum with six Board Members present.  Chair Griffin absent.

Approval of Minutes

Motion by Mrs. Harris, second by Ms. Edgecomb, to approve the following minutes:

            February 23, 2016 – Workshop
            March 8, 2016 – Recognition Meeting
            March 29, 2016 – Regular School Board Meeting

Motion carried with Chair Griffin absent.

 

Board Guidelines

Mrs. Snively read the guidelines into the record.

Vice Chair Stuart recognized the student performers from McKitrick Elementary School. The Rock Band accompanied by their Music Teacher William Whiting and Principal Allison Cline provided entertainment prior to the board meeting today.  The students introduced themselves to the board.

Speakers to Agenda Items

Mrs. Snively read the speaker guidelines into the record.

Vice Chair Stuart turned the meeting over to Chair Griffin at 3:08 p.m.

Speaker

Item No.

Ann Jenkins

9.04R3

Joseph W. J. Robinson

B03, 4.08, and 9.04R3

Andrew Joseph

9.04R3

Eddie Adams

Public comments

Susan Davis

Public comments – 9.04R3

Ms. Edgecomb asked that the board attorney address the sequence on the superintendent’s evaluation.  Mr. Porter highlighted the sequence.

Proclamations/Recognitions - None

Suspended Agenda

01

Suspended Agenda

Jeff Eakins said our Information and Technology Division held a ribbon cutting ceremony opening the Silo Bend support site and highlighted who will be housed at the site.

Comments by Vice Chair Stuart.

Teaching and Learning - None

Administrative Appointments

01

Approve the Administrative Appointment of Manager of Services and Support (Human Resources Division)

Motion by Mrs. Kurdell, second by Ms. Edgecomb, to appoint Angela Hazzard, currently Customer Service Manager, Service and Support, to the Manager of Services and Support, effective April 25, 2016.  Motion unanimously carried.

02

Approve the Administrative Appointment of the Principal of Potter Elementary School (Administration Division)

Motion by Ms. Edgecomb, second by Mrs. Kurdell, to appoint Melanie Hill, currently Assistant Principal for Elementary Instruction at Bing Elementary School, to the Principal of Potter Elementary School, effective April 25, 2016.  Motion unanimously carried.

03

Approve the Administrative Appointment of Chief Community Relations Officer (Superintendent's Office)

Superintendent Eakins gave a brief history on why this appointment is coming to the board at this time.  He thanked the communication team for their support during this transition.  A national search was conducted.  He shared his plan and vision on the expectations of the position being filled today.

Comments by Mrs. Snively and Chair Griffin.

Motion by Mrs. Snively, second by Vice Chair Stuart, to appoint T. G. Taylor, currently Manager of Strategic Communications, Holland & Knight, Law Firm, to the Chief Community Relations Officer, effective May 15, 2016.  Motion unanimously carried.

Recommendations and Reports of Superintendent Requiring Board Approval

Motion by Vice Chair Stuart, second by Mrs. Harris, to vote on the consent agenda with the following items pulled for discussion.  These items will be voted on all together at the end of discussion.

Consent Agenda:  9.02, 9.03, 9.04R3
Information Items:  10.02

Motion unanimously carried.

 

1.00 Curriculum and Instruction Division (Denny Oest)

1.01

Request for Authorization to Proceed - None

 

 

2.00 Student Services (Wynne Tye)

2.01

Request for Authorization to Proceed - None

 

 

3.00 Academic Support and Federal Programs Division (Tracye Brown, Ed. D.)

3.01

Request for Authorization to Proceed - None

 

 

4.00 Human Resources Division (Stephanie Woodford)

4.01

Request for Authorization to Proceed

4.01a

Approve Hillsborough School Employees Federation (HSEF) Payment

4.02

Approve Personnel List #1056 - Instructional

4.02a

Approve Administrative Appointments/Transfers

  • Samantha Jaksec, currently District Resource Teacher, FDLRS to the Coordinator, FDLRS Manhattan Center, effective April 25, 2016
  • Lourdes Gonzalez, currently School Social Worker, Turner Bartels K-8 School, to the Coordinator, School Social Work Services, Velasco, effective April 25, 2016

4.03

Approve Personnel List #912 - Instructional Support

4.04

Approve Teachers Considered Out of Field - Subject Area and English Language Learners

4.05

Approve Disciplinary Action – Instructional Withdrawn

4.06

Approve Disciplinary Action - Instructional Support Withdrawn

4.07

Approve the Purchase of Quoted Excess Property Insurance Program

4.08

Approve the Reclassification of Executive Secretary Positions Assigned to Area Superintendents

 

 

5.00 Information and Technology Division (Anna Brown, Ed. D.)

5.01

Request for Authorization to Proceed - None

 

 

6.00 Business Division (Gretchen Saunders)

6.01

Request for Authorization to Proceed - None

6.02

Approve Contractual Agreement with Carlton Palms Educational Center, Inc. for the Provision of the Educational Component to Provide a Free Appropriate Public Education (FAPE) for up to 10 Students with Disabilities Per Year, Who Are Placed by Other Agencies at this Residential Facility, During the 2016/2017 and 2017/2018 School Years (Student Services Division)

6.03

Accept the Lowest Responsive, Responsible Bid Submitted by Toro Construction – Invitation to Bid (ITB) #15170-MST Door Installation Services (Business Division)

6.04

Approve Grant Application Submissions Between April 13, 2016, and July 31, 2017, by the Department of Career, Technical, and Adult Education (CTAE) and Accept all Grant Funds Generated Through Awarded Grant Applications During that Time Period (Curriculum and Instruction Division)

6.05

Approve the Educational Internship Agreement with Hillsborough Community College to Allow Select Students to Complete a Part of the Required Educational Rotation with Student Nutrition Services (Academic Support and Federal Programs Division)

6.06

Approve the Statement of Work with Advanced Andean Solutions for Geographic Information System (GIS) Applications Support (Information and Technology Division)

Anna Brown highlighted the item at the request of Ms. Edgecomb.  Ms. Edgecomb made comments.

 

 

7.00 Operations Division (Chris Farkas)

7.01

Request for Authorization to Proceed - None

7.02

Approve Award of Contract for Heating, Ventilating and Air Conditioning (HVAC) Cooling Tower Replacement at Blake High School

7.03

Approve Award of Contract for Roof and Selected Heating, Ventilating, and Air Conditioning Roof Top Unit (HVAC RTU) Replacements at Jefferson High School

7.04

Approve Award of Contract for Roof and Selected Heating, Ventilating, and Air Conditioning Roof Top Unit (HVAC RTU) Replacements at Oak Grove Elementary School

7.05

Approve Award of Contract for Roof and Selected Heating, Ventilating, and Air Conditioning Roof Top Unit (HVAC RTU) Replacements at Palm River Elementary School

7.06

Approve Award of Contract for Roof Replacements at Three Sites (Sligh, Sites and Utilities, B.T. Washington)

7.07

Approve Construction Documents and Guaranteed Maximum Price (GMP) for the Student Nutrition Services Operations Center Build-Out (Phase 2) at Silo Bend

 

 

8.00 Administration Division (Larry Sykes, Ed.D.)

8.01

Request for Authorization to Proceed - None

8.02

Approve the Recommendations for Change of Placement of Regular Students

 

8.03

Approve the Recommendations for Change of Placement of Exceptional Student Education Students

8.04

Approve Out-of-County/Out-of-State and Overnight In-County Student Field Trips

8.05

Approve Waiver of Rental Fees

8.06

Approve the Naming of the Gymnasium at Robinson High School           Withdrawn

 

 

9.00 Unclassified

9.01

Request for Authorization to Proceed – None

9.02

Approve Contract for Sunlake Academy of Math and Science (Formerly Tampa Academy of Math and Science)

Jenna Hodgens, General Director, Charter Schools highlighted the item at the request of Vice Chair Stuart.

9.03

Approve Contract for SouthShore Charter Academy (Formerly Hillsborough Charter Academy South)

Jenna Hodgens, General Director, Charter Schools highlighted the item at the request of Vice Chair Stuart.

Comments by Ms. Edgecomb, Chair Griffin, Mrs. Snively, Mrs. Kurdell, and Vice Chair Stuart. 

Motion by Mrs. Valdes, second by Mrs. Harris, to approve the superintendent’s recommendation for agenda item 9.02 and 9.03.  Motion carried six to one with Mrs. Kurdell opposed.

9.04

Approve the Second Phase of a District Reorganization Plan to Include the Superintendent’s Cabinet; Additional Positions and New or Revised job Descriptions; Elimination of Positions; Movement of Departments; the Initial Phase of Consolidation of Departments; and/or Individual Positions

Superintendent Eakins outlined the second phase of his district reorganization plan at the request of Mrs. Valdes, Vice Chair Stuart, Ms. Edgecomb, and Mrs. Snively.  Ms. Edgecomb made comments.

Superintendent’s Comments:

  • Clarity of roles throughout the district to be user friendly and student focused.
  • Realignment of departments and roles.
  • Regraded positions, new job titles, deleted positions, and moving positions across divisions.
  •  Listened to the community.
  • The reorganization is not about people.  It is about looking at the needs of our schools, students, and community.
  • This is about balancing ownership.
  • Provided an explanation for the re-interviewing process.
  • Expectations of the roles.
  • Consolidation to have a one stop shop for answers?  Departments working together to answer questions.
  •  Teachers are asking to be able to make professional decisions that better support our students because they are the ones that see them every day and know them well.
  • How will this help the community?  We have to help our communities know they are an important stakeholder.
  • Executive team and consultant from the Wallace Grant, will be part of the interview team.
  • He highlighted the changes he is recommending that are part of the agenda item.

Discussion

  • Questions are about positions not people.  
    • What went into your decision making to get us to this point?  
    • How will we know that this is working?  
    • How will this impact guidance counselors and social workers
    • How will this be implemented? 
This reorganization will go into effect July 1, 2016.  Superintendent Eakins will come back to the board in June with new appointments. The Chief Academic Office will be critical to the success of the organization.  We may need to talk about what offices will need to merge as we access all the pieces.  We will continue to access divisions. 
    • If July 1 is a major target for this movement will you develop a matrix guide so we can see how it rolls out?  
    • What will you be measuring?  
That is the beauty of our strategic plan we have the key matrix in place for measurement.

 

  • The new position of Assistant Department of Hispanic Outreach.  
    • What happens if in the future with a population changes?  Do we change that title or add another person to be responsible?  


We would address the need when demographics change.  We may collapse or merge positions as we address all demographics.

    • Maybe it should retitle this and have it cover any type of student, making it broader and more flexible.  


Our Latino population has been growing and we have to address the needs of the students and parents.  With this position our families would feel comfortable addressing challenges they are facing.  This will be an outreach similar to our Just and Sanchez Full Service Centers.  This position will work with our migrant and ELL populations. 

  • Cost matrix – Attachment III – Deputy Directors (3).  


Ultimately we will probably have eight or nine deputy director positions to fill.  These positions were approved at the June reorganization but have not been filled.  It is my goal to have them all in place by the end of the 2016/17 school year.

  • Area Superintendents are going to be vital working in their communities and being a picture of our district.
  • The only thing constant is change and we live it daily.
  • Explain how management vs leadership aligns with your reorganization.  


Being a teacher and site base leader you want to make an impact and making a difference. 

We need leaders who think on their feet, feel empowered, innovated, and feel trusted with their decisions.  Area Superintendents need to be empowered to address ideas in their community and act upon them.  He feels that the principal, area superintendent need to feel empowered on how to navigate the organization.  Site based leaders, teachers, staff need to be able to develop decisions and navigate the resources to accomplish the goals.

  • How are you going to convey and cultivate trust so that leaders can feel empowerment?  
    • We have to spotlight accomplishments.  
    • We have to give them space, allow them to take risks, and know they have ownership in their decisions.  
    • We have to be consistent on how we show trust. 

  • This reorganization specifically aligns with our core and the work we have accomplished at our retreats.   This is a very aggressive move and speaks to everything we formulated a year ago.  It is about students and doing what is best for our students.
  • Job descriptions need to be reviewed to ensure they are correct.  Pages 123 and 125 are not complete.
  • Ownership closer to the school level.  If they own it they are going to work harder.  Responsibility requires more accountability.  How do we support them to be successful?

    Provide support and know that you may not get it perfect the first time. 
  • Thanked Superintendent Eakins for his leadership and bring this reorganization forward.
  •  We have a superintendent that his heart is in the classroom and this reorganization plan reflects them. 
  • Expressed that almost everybody has to reapply for their job.  Not sure that is the way she would have done it but is going to support him in the massive change. 
  • Concern with the Hispanic Outreach position but would like to see "Outreach” to address all concerns.
  • Area superintendents work hard and will continue to work hard.  

They have to understand instruction and how to navigate the resources as well. 

  • Media is more engaged in what is happening in state and the nation as well as Hillsborough County.
  •  Likes leadership addressed in this reorganization
  • Job descriptions need to be addressed regarding industry expertise.  She does not want to take Ed leadership out but they may need to have the specific industry qualifications.  

We are making those changes for specific descriptions to insure we are not exclusionary.

Motion by Mrs. Harris, second by Mrs. Valdes, to approve the reorganization plan.  Motion unanimously carried.

Motion by Mrs. Harris, second by Vice Chair Stuart, to accept the superintendent’s recommendation to appoint Tricia McManus, currently Executive Leadership Director, to the Assistant Superintendent of Educational Leadership and Professional Development effective July 1, 2016.  Motion unanimously carried.

Motion by Mrs. Harris, second by Vice Chair Stuart, to accept the superintendent’s recommendation to appoint Dr. Jason Pepe, currently Communications Manager, to the Manager of Legislative Services, effective July 1, 2016.  Motion unanimously carried.

Motion by Mrs. Valdes, second by Mrs. Harris, to accept the superintendent’s recommendation to appoint Kristin Davis, currently Assistant Manager, External Communications to the Department Manager of Policy and Research, effective July 1, 2016.  Motion unanimously carried.

He highlighted other positions that would be transitioning.

Pulled items were voted individually as discussed.

10.00 Information

10.01

Request for Authorization to Proceed – None

10.02R

Extended School Year (ESY) Program - 2016 (Curriculum and Instruction Division)

Karine Johns highlighted the item at the request of Vice Chair Stuart.  Comments by Mrs. Valdes, Mrs. Snively, and Vice Chair Stuart. 

Discussion:

 How are schools are chosen for these programs. 

  • Would like to see schools with high needs considered.  How can we look at those campus and see how we can offer more opportunities. 
  • Would like to see meals offered at all enrichment programs.
  • Include in the academic calendar or have a separate calendar that includes the summer programs

Scheduled Hearings on Policies and/or Business Items - None

Other Business and Board Comments

Comments by Mrs. Valdes, Mrs. Edgecomb, Mrs. Harris, and Vice Chair Stuart.

  • Pierce Principal position – thanked the superintendent for addressing their needs.  Pablo Gallego has been a constant support for the school, staff, and community. 
  • Are we going to have an update or teaching and learning on the Black/Hispanic leadership for change?
  • Thursday, Jefferson High School students will witness history brought to life as the Civil Rights Museum on Wheels will be on campus.  They have had a year-long virtual class on Civil Rights with students from Rochester, NY. 
  • Recognized Assistant Principal Appreciation week and thanked each one for what is done daily in our district.
  • Lamb Elementary School dedication was a successful event.  Thanked the administration and staff for a wonderful event.
  • The GradNation even was a success and combined with area counties.
  • Turnaround Achievement Awards events have taken place. Always a moving event.Foster Care picnic was a success.
  • Hillsborough High School celebrated the 130th year.Larry Plank has been involved with the STEM eco system that is taking place in our area.
  • Wished Vice Chair Stuart a happy birthday.Saturday night is Rays Spirit night at Tropicana Field.

Superintendent’s Comments

  • AVID – Marshall Middle School was named as an AVID Schoolwide Site of Distinction.  Marshall is already Hillsborough County’s only AVID National Demonstration School.  Congratulated Principal Daphne Blanton, AVID Coordinator Elisa Humphrey, and AVID Elective teacher Heather Strawn for their hard work.
  • Thanked Assistant Principals for the work they do daily.
  • Two of our schools have been named finalists for the National Magnet Schools of the Year Award.  Riverhills and Muller elementary schools are among the top six magnet school in the country.
  • Special Olympics – the IncrediBULL games for East County Special Olympics where 100 of our student athletes competed. Bloomingdale, East Bay, Newsome, and Plant City high schools and Giunta Middle School participated. Knights of Columbus and TECO were sponsors.  Special thanks to Sue Burkett and her staff for having Bloomingdale High School host the event.
  • Recognized April as Month of the Military Child.

Adjournmentwith no further business the meeting was adjourned at 6:55 p.m.  (Audio recording on file.)

HCPS publishes minutes of School Board meetings after Board approval. Although the online minutes do not include signatures, citizens may arrange to review the official documents by completing a public records request with the Communications Department.

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