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HCPS publishes minutes of School Board meetings after Board approval. Although the online minutes do not include signatures, citizens may arrange to review the official documents by completing a public records request with the Communications Department.

MINUTES
SCHOOL BOARD OF HILLSBOROUGH COUNTY, FLORIDA
901 E. Kennedy Boulevard, Tampa
Tuesday, March 29, 2016

The School Board of Hillsborough County, Florida, met in regular session Tuesday,

March 29, 2016, at 3 p.m., in the School Board Auditorium, 901 East Kennedy Boulevard, Tampa, with Superintendent Jeff Eakins, and Board Members April Griffin, Sally Harris, Melissa Snively, Cindy Stuart, and Susan Valdes present.  Chair April Griffin presided.

Absent:  Carol Kurdell and Doretha W. Edgecomb 

Others present were:

Board Attorney – James Porter

District Attorney – Jeff Gibson

Chief of Staff:  Alberto Vazquez, Ed.D.

Deputy Superintendent:  Van Ayres

Chief of Schools, Administration:  Larry Sykes, Ed.D.

Assistant Superintendents/Division Chiefs:

      Academic Support and Federal Programs –Tracye Brown

      Business – Gretchen Saunders

      Diversity – Lewis Brinson, Ed.D.

      Curriculum and Instruction – Denny Oest

      Governmental Relations – Connie Milito

      Human Resources – Stephanie Woodford

      Information and Technology/Empowering Effective Teachers Grant – Anna Brown, Ed.D.

      Operations – Chris Farkas

      Student Services – Wynne Tye

External Communications Manager – Tanya Arja

External Communications Assistant Manager – Kristin Davis

Superintendent’s Secretary (Recording) – Linda Fernandez

News Media Representatives:

      Tampa Bay Times – Marlene Sokol

Approximately 175 people were in the audience, including other school district personnel.

Call to Order:  Meeting called to order at 3 p.m.

Moment of Silence and Pledge of Allegiance:  Moment of silence followed by Vice Chair Stuart leading in the Pledge of Allegiance to the United States Flag. 

Chair Griffin introduced our student representation.  These representatives serve on our Citizen Advisory Committee:

Abi Etchene, Hillsborough High School
Jada Rivers, Brandon High School

Withdrawn Items

B02, B03, and B04 and agenda item C4.06.

Adoption of the Agenda:

Motion by Mrs. Valdes, second by Vice Chair Stuart, to adopt the agenda.  Motion unanimously carried.

Board – Roll Call:  Chair Griffin declared a quorum with five Board Members present.  Carol Kurdell and Doretha W. Edgecomb were absent.

Approval of Minutes

Motion by Mrs. Valdes, second by Mrs. Harris, to approve the following minutes:

February 18, 2016 – Student Forum
February 23, 2016 - Workshop
March 1, 2016 – Regular Meeting

Motion unanimously carried.

Board Guidelines

Vice Chair Stuart read the guidelines into the record.

Chair Griffin recognized the Turner-Bartels’ Bengal Beat, who entertained us prior to today’s meeting.  The students were accompanied by their Music Teacher, Tracy Lisi and Sarah-Anne Grirffis.  The students introduced themselves.  Principal Jonathan Grantham and parents were recognized.

Speakers to Agenda Items
Vice Chair Stuart read the speaker guidelines into the record.

Speaker

Item No.

Mark Klutho

C10.02, C6.02R1, C6.04, and C7.04

Rob Keatts

C7.03

Jenifer Breaux

C7.03

Dayna Kennington

C7.03

Ann Jenkins

Reorganization

Ersula Odom

Doris Ross Reddick

Comments from Mrs. Valdes. 

Proclamations/Recognitions

01

Adopt Resolution Proclaiming the Month of April 2016 as "Child Abuse Prevention Month” in Hillsborough County

Myrna Hogue, Supervisor of School Social Work Services highlighted the proclamation.  The board was provided with a Pinwheel for Prevention pin.

Motion by Mrs. Valdes, second by Mrs. Snively, to adopt April 2016 as "Child Abuse Prevention Month” in Hillsborough County.  Motion unanimously carried.

02

Adoption of Proclamation - Youth Art Month, March 2016

Dana Warner, Supervisor, K-12 Art, highlighted the proclamation and introduced Amy Weiss, President of the Hillsborough Art Education Association and Art Teacher at Boyette Springs Elementary School.  Ms. Weiss read the proclamation and introduced, Marcus Crump, 3rd grade and Antonio Perez, 5th grade, who presented the board with a student-drawn art gift.

Motion by Mrs. Valdes, second by Mrs. Snively, to adopt March 2016 as Youth Art Month.  Motion unanimously carried.

Comments by Chair Griffin.

9.03

Adopt a Resolution Honoring the Achievements of Sarah Stroud Wynn

Motion by Mrs. Valdes, second by Mrs. Snively, to adopt the resolution honoring the achievements of Sarah Stroud Wynn.  Motion unanimously carried.

Comments by Mrs. Valdes.  She expressed her condolences to Ms. Edgecomb, Allison, and family. Chair Griffin asked for a moment of silence in honor of Sarah Stroud Wynn.

Suspended Agenda

01

Suspended Agenda – No updates

Teaching and Learning

01R

Hillsborough County Public Schools Adult Education

Marc Hutek, Director, Adult Education highlighted the Adult Education Program and introduced

  • Gerri Baja, School Nurse, Lewis Elementary School
  • Xavier Cendeno, Caribe member and in our Adult Education Program

Both shared their experience with the Adult Program.

Mr. Hutek recognized the Adult Education Program employees that were in the audience.

Comments:  Chair Griffin, Mrs. Valdes, Mrs. Snively, and Superintendent Eakins

Administrative Appointments

01

Approve the Administrative Appointment of General Manager of Professional Standards

Motion by Mrs. Valdes, second by Mrs. Snively, to appoint Johnny Bush, currently Principal of Robinson High School, to the General Manager of Professional Standards, effective June 6, 2016.  Motion unanimously carried.

Superintendent Eakins recognized Linda Kipley and thanked her service to Hillsborough County.

02

Approve the Administrative Appointment of the Principal of Pierce Middle School Withdrawn

03

Approve the Administrative Appointment of the Principal of Shore Magnet Elementary School Withdrawn

04

Approve the Administrative Appointment of the Principal of Potter Elementary School Withdrawn

Superintendent Eakins recognized the following appointees that are part of agenda item 4.02.  These appointees are first time administrators.

  • Troy Vasaturo, currently EET Mentor Evaluator, to the Assistant Principal for Student Affairs at McLane Middle School, effective April 11,2016
  • Denise Howard, currently Lead Teacher at Robles Elementary School, to the Assistant Principal for Elementary Instruction at Cleveland Elementary School, effective April 11, 2016

The following items were moved up on the agenda to be discussed and voted separately, in the order noted.

8.06, 7.03, and 8.07

Motion by Mrs. Harris, second by Mrs. Snively, to move up agenda items 8.06, 7.03, and 8.07 and discuss and vote.  Motion unanimously carried.

8.06

Approve the Naming of the Softball Field at Riverview High School

Marcos Murillo, Area Superintendent highlighted the item at the request of Mrs. Snively.  Principal Shotwell, read a letter into the record.  Assistant Principal, Kevin Massena, and Head Softball Coach Ron Slater accompanied Ms. Shotwell.  Mrs. Snively made comments.  Mr. Slater addressed the board.

Motion by Mrs. Snively, second by Mrs. Harris, to name the Softball Field at Riverview High School the Slater Family Field in honor of Angela Slater.  Motion unanimously carried.

7.03

Approve Proposed Attendance Boundary Changes for Stowers, Bevis, and Pinecrest Elementary Schools and Refinement of Stowers, Bevis, Pinecrest and Fishhawk Creek Elementary Schools Boundaries

Lorraine Duffy-Suarez, General Manager, Growth, Management, and Planning highlighted the item at the request of Mrs. Snively and Mrs. Stuart.  Comments:  Mrs. Snively

Motion by Mrs. Harris, second by Mrs. Stuart, to approve the attendance boundary changes for Stowers, Bevis, and Pinecrest elementary schools and refinement of Stowers, Bevis, Pinecrest, and Fishhawk Creek elementary schools boundaries.  Motion unanimously carried.

Discussion:

  • Expressed concern about overcrowding and students in hallways, using clipboards for desks, and restroom overused and dirty.  This is a true testament of the principal and staff working with the families.  Families do not want to leave.  Class size has to be met by a certain date and time after that there is flexibility.  We do not want the education of any child to be hindered by the expressed concerns and Principal Lennard will address the concerns that were brought forward by parents this evening.
  • What has the school grade been for Stowers?  A
  • Boyette Springs program was highlighted.
  • Was there discussion about postponing the Center of Gifted Studies for Boyette Springs?  No, that was not considered.
  • Address safety issues expressed based on capacity at Stowers.  When a school is over capacity there are longer waits in lines, etc.  These items are being addressed.  Has the proposal before the board has addressed safety.  Yes.
  • Do we have a plan for the third year?  At least at Stowers we are just planning for next year.  Then moving to Elementary C in 2017.  Another factor was when Stowers was opened it was open for Choice.  There are currently 100 students attending on choice that will be factoring out.  Stowers will not be open for choice.
  • Bring Boyette Springs Gifted Studies is capped at 200.  Has there been consideration to open more choice seats?  Next year we are looking to move students from Stowers to Boyette Springs.
  • How many seats are we expecting at Elementary C?  940 seats.
  • What does this do to the transportation in the area?  Transportation is minimally affected with this change.
  • This is the largest growing section in Hillsborough County.  This issue needs to be addressed at this time.  What is the expected end of build-out date?  Approximately 3 years.
  • Instructional continuity.  Students are the first thing we consider.  We want to be sure the environment is conducive to learning.  We want to be thoughtful and respectful of the students who have been there for a period of time.  We look to provide continuity for staff as well.
  • If this proposal passes we talked about moving a neighborhood next year.  How soon would we be able to start talking about the potential move?  We will get the data from the 20th day count.  Perhaps by October or early November to come to the board.
  • Thanked the parents who came out and spoke.  This is an emotional and challenging process.  We have to do what is best for our students.  Safety is a major concern and to provide a good educational environment.
  • Addressed potential charter schools in the area to provide relief.
  • Will there be a phase III?  Only if the student generation rate continues to be high then we may have to reevaluate. 

8.07

Approve the 2016/2017 and tentative 2017/2018 Student Academic Calendars

Tanly Cabrera, Director, Administration, highlighted the item at the request of Mrs. Valdes.  Mrs. Valdes, Vice Chair Stuart, Mrs. Snively, and Superintendent Eakins made comments.

Discussion:

  • Jada Rivers, student representative said that having exams before winter break is a blessing and helps relieve stress for all students.
  • Abi Etchene, student representative expressed her opinion that is similar to Jada.  The implementation of this calendar is beneficial to our students.
  • 16/17 calendar in May.  May 29 is a non-student day. 
  • Concern on the 16/17 calendar the second semester ends on the 86th day.  In the 17/18 day we end on the 89th day.  Why the additional days on the 17/18 calendar.  That is going to pose an attendance issues and retakes of exams due to family travel before a holiday.
  • Can the exams be moved up a week?   They have to go the required number of days (85) to end the semester. 
  • This is a tentative calendar and we can address this issue at a future date.  Asked that this be addressed sooner rather than later.
  • Change "President Day” to come before non-student day to be consistent with other holidays.

Motion by Mrs. Harris, second by Mrs. Snively, to approve the 2016/2017 Student Academic Calendar and the approval of the tentative 2017/2018 Student Academic Calendar.  Motion unanimously carried.

Recommendations and Reports of Superintendent Requiring Board Approval

Motion by Mrs. Harris, second by Mrs. Valdes, to vote on the consent agenda with the following items pulled for discussion.  These items will be voted on all together at the end of discussion.

Consent Agenda:  1.02, 4.08R, 6.02R1, 6.03, 6.04, 6.13, *7.03, *8.06, *8.07
Information Item:  10.02
*These items were pulled up on the agenda.

Superintendent Eakins provided a scrivener’s note to amend the financial statement as follows for agenda 6.10: School district funds totaling $150,000.00 will be allocated to our schools for the purchase of school year 2016/2017 periodicals/subscriptions.  For tracking purposes, the project number specific to this agenda item is 9999.  As of Friday, February 26, 2016, the remaining balance less encumbrances for this line item equaled $150,000.00

Motion unanimously carried.

1.00 Curriculum and Instruction Division (Denny Oest)

1.01

Request for Authorization to Proceed - None

1.02

Approve the One-Stop Career Center System Memorandum of Understanding (MOU) with Tampa Bay Work Alliance d/b/a/ Career Source Tampa Bay, 2016/2017

Marc Hutek, Director, Adult Education, highlighted the item at the request of Mrs. Valdes.  Mrs. Valdes and Chair Griffin made brief comments.

1.03R

Approve the Collegiate High School Agreement with the District Board of Trustees of Hillsborough Community College (HCC), 2016/2017

 

 

2.00 Student Services (Wynne Tye)

2.01

Request for Authorization to Proceed - None

 

 

3.00 Academic Support and Federal Programs Division (Tracye Brown, Ed. D.)

3.01

Request for Authorization to Proceed - None

3.02

Approve the Memorandum of Understanding Between The School Board of Hillsborough County, Florida (HCPS) and University Community Hospital, Inc. d/b/a Florida Hospital Tampa (FHT) and Florida Hospital Carrollwood (FHC) (Academic Support and Federal Programs Division)

 

 

4.00 Human Resources Division (Stephanie Woodford)

4.01

Request for Authorization to Proceed – None

4.02

Approve Personnel List #1055 - Instructional

4.02a

Approve Administrative Appointments/Transfers

  • Jamie Warrington, currently State Director, School Transportation Management, Department of Education, Tallahassee, FL to the Transportation, Training and Safety Manager, Transportation, effective April 11, 2016
  • James Dieringer, currently Logistics Operations Manager, to the Department Manager, HVAC & Energy Management Services, effective April 11, 2016
  • Troy Vasaturo, currently EET Mentor Evaluator, to the Assistant Principal for Student Affairs at McLane Middle School, effective April 11, 2016
  • Denise Howard, currently Lead Teacher at Robles Elementary School, to the Assistant Principal for Elementary Instruction at Cleveland Elementary School, effective April 11, 2016
  • Tracy Crothers, currently District Resource Teacher, Elementary Education to the Assistant Principal for Elementary Instruction at Miles Elementary Instruction, at Miles Elementary School, effective April 11, 2016

4.03

Approve Personnel List #911 - Instructional Support

4.04

Approve Teachers Considered Out of Field - Subject Area and English Language Learners

4.05

Approve Disciplinary Action – Instructional

4.06

Approve Disciplinary Action - Instructional Support Withdrawn

4.07R

Approve the Job Description for the Supervisor of Performance Evaluation

4.08R

Approve the Area Superintendent Evaluation Rubric

Tricia McManus, Executive Director and Marcos Murillo, Area Superintendent, Area VIII, highlighted the item at the request of Mrs. Valdes.  Comments by Mrs. Valdes, Vice Chair Stuart, and Superintendent Eakins.

Scriveners note:  page 7, goal 5, b, change "buy-in” to "ownership.”

Discussion:

  • Who is going to be responsible to evaluate the data?  Dr. Sykes is working with a team approach.
  • Self-reflection of all of our staff is great.
  • Wants the board to be flexible and work with the area superintendents to address issues.  What safety nets will exist for due process if they do not agree with their evaluations?  Chief of Staff Vázquez said there have been discussions across the areas.  We want area superintendent to support and advise school administrators and teachers. 
  • Is there a process for principals and assistant principals to dispute their evaluations?  Chief of Staff Vázquez said that conversations have begun with Stephanie Woodford.
  • Superintendent Eakins said liked the change in the verbiage from "buy-in” to "ownership.”  It is about having the greatest principals in every seat to drive the faculty and to have the greatest area superintendent to drive their schools.  This does provide for our area superintendents who have accomplished the exemplary performance.  Our area superintendents are looking forwarding to putting this into action. 
  • When we began to address succession planning we did not have job descriptions in place and we are seeing change.

 

 

5.00 Information and Technology Division (Anna Brown, Ed. D.)

5.01

Request for Authorization to Proceed - None

 

 

6.00 Business Division (Gretchen Saunders)

6.01

Request for Authorization to Proceed - None

6.02R

Approve Reorganization, Redirection, and Job Descriptions for the Business Division (Business Division)

Gretchen Saunders highlighted the item at the request of Vice Chair Stuart.

Information item 10.02 was moved up on the agenda and discussed at this time with 6.03.

6.03

Approve Budget Amendments for the Period Ended February 29, 2016 (Business Division)

10.02

Monthly Financial Position Reports as of February 29, 2016 (Business Division)

Gretchen Saunders highlighted item 6.03 and 10.02 together at the request of Vice Chair Stuart.  Comments by Mrs. Snively and Chair Griffin. 

  • Discussion on a two month fund balance of liquidly.  That is a policy discussion and we can begin discussions. It is in policy to not be less than 5%.  It is coming up next week at the workshop.  What does the board want it to be?  The law says 3% and we are at 5%.
  • When you talk about liquidly we have to consider property and workers compensation.
  • The bonding agencies look at what we have in reserve. What would be a good number to be at?
  • What does 7.5% looks like?  Look at 11% or 12% for discussion.  We would have to address all our priorities when planning.

6.04

Accept the Annual Audit of the District's Financial Statements from KPMG, LLP for the Fiscal Year Ended June 30, 2015 (Business Division)

Gretchen Saunders highlighted the item at the request of Mrs. Valdes, Mrs. Snively, and Vice Chair Stuart.  She introduced Todd Webster, KPMG, Auditing Manager Director, who addressed the board, regarding the Federal audit.  Mrs. Snively made comments.

6.05

Approve Disposal of Obsolete Stores Inventory (Business Division)

6.06

Approve Disposal of Obsolete Tangible and Intangible Personal Property (Business Division)

6.07

Approve List of Damaged, Stolen and Missing Tangible and Intangible Personal Property (Business Division)

6.08

Accept the Lowest Responsive, Responsible Bids Submitted by Multiple Vendors - Invitation to Bid (ITB) #15174A-MST Mowing Services (Business Division)

6.09

Accept the Lowest Responsive, Responsible Bid Submitted by Burgess Civil, LLC - Invitation to Bid (ITB) #16024-MST Civil Utilities Renovation and Repair (Business Division)

6.10

Accept the Lowest Responsive, Responsible Bid Submitted by Discount Magazine Subscription Service, Inc. - Invitation to Bid (ITB) #16005-EST Periodicals: Subscriptions (Business Division)

6.11

Accept the Lowest Responsive, Responsible Bids Submitted by Various Vendors - Invitation to Bid (ITB) #16012-MST Waterproof Services (Business Division)

6.12

Approve the Blanket Purchase Agreement with The HON Company (HON) Utilizing the State of Florida Division of Management Services (DMS) Furniture: Office and Files Contract #425-001-12-1 (Business Division)

6.13

Approve the Agreement for Technical Services with CompassLearning, Inc. at Everyday Blessings, Joshua House, Metropolitan Ministries, The Children's Home, and The Spring (Academic Support and Federal Programs Division)

Sherell Wilson, Supervisor highlighted the item at the request of Mrs. Valdes.

6.14

Approve the Recommended Titles as Adopted Instructional Materials for World Languages (Curriculum and Instruction Division)

 

 

7.00 Operations Division (Chris Farkas)

7.01

Request for Authorization to Proceed - None

7.02

Approval to Execute Quitclaim Deed in Favor of Tampa Housing Authority to Release Mineral Rights Regarding 1993 Land Conveyance

7.03

Approve Proposed Attendance Boundary Changes for Stowers, Bevis, and Pinecrest Elementary Schools and Refinement of Stowers, Bevis, Pinecrest and Fishhawk Creek Elementary Schools Boundaries – Moved up on the agenda for discussion and vote.

7.04

Approve Acceptance of Project for Heating, Ventilating, and Air Conditioning (HVAC) Renovation at Coleman Middle School

 

 

8.00 Administration Division (Larry Sykes, Ed.D.)

8.01

Request for Authorization to Proceed - None

8.02

Approve the Recommendations for Change of Placement of Regular Students

8.03

Approve the Recommendations for Change of Placement of Exceptional Student Education Students

8.04

Approve Out-of-County/Out-of-State and Overnight In-County Student Field Trips

8.05

Approve Waiver of Rental Fees

8.06

Approve the Naming of the Softball Field at Riverview High School – Moved up on the agenda for discussion and vote.

8.07

Approve the 2016/2017 and tentative 2017/2018 Student Academic Calendars – Moved up on the agenda for discussion and vote.

 

 

9.00 Unclassified

9.01

Request for Authorization to Proceed – None

9.02

Approve Appointment of School Board Representative to the Hillsborough County Department of Children Services

9.03

Adopt a Resolution Honoring the Achievements of Sarah Stroud Wynn – moved up on the agenda and voted separately.

Motion by Vice Chair Stuart, second by Mrs. Valdes, to vote on the items pulled from the consent agenda.  Motion unanimously carried.

10.00 Information

10.01

Request for Authorization to Proceed – None

10.02

Monthly Financial Position Reports as of February 29, 2016 (Business Division)

This item was moved up on the agenda and discussed with item 6.03.

Scheduled Hearings on Policies and/or Business Items - None

Other Business and Board Comments

Chair Griffin challenged the board to adjourn by 7:15 p.m.

  • Comments Mrs. Valdes, Mrs. Harris, Vice Chair Stuart, and Chair Griffin.  Congratulated Melissa Snively who received the Woman of Distinction Award from the Girl Scouts of West Central Florida.
  • Sherry Ackerman, former educational reporter passed away.
  • What is the status in having "Preparing Student for Life” on our district logo?  We are working with our consultant and it is part of the discussion.
  • Superintendent’s Interim Evaluation is due. 

Superintendent’s Comments

  • Teacher Talent Developer Position and Instructional Mentors went out district-wide at the beginning of March and we have had 450 teachers apply and interviews are taking place in the next two weeks.  Planning for the Talent Development Institute is underway.  A committee of principals and assistant principals met last week to plan the event.  Meetings have taken place with the principals from the 59 pilot schools to discuss expectations for the roles and how they will utilize the units. 
  • Grad Nation takes place tomorrow.  Community Summit – students from 12 high schools from Hillsborough and Pinellas counties are participating.  Thanked Melissa Erickson with All 4 Public Schools for her continued partnership to promote public schools in our community.
  • Jeffrey Kaloostian received the Governor’s Shine Award.  This award is presented by Governor Scott to honor dedicated teachers who go above and beyond to ensure their students are successful.
  • Excellence in Education was a great night where we honored great teachers and support staff.  He congratulated:
    • Officer Wayne Moore, Just Elementary School, 2016 Instructional Support Employee of the Year
    • Mary Beth Radigan, Plant High School, 2016 Teacher of the Year
    • Angela McKinnon, Young Middle Magnet School, 2016 Ida S. Baker Educator of the Year

Adjournmentwith no further business the meeting was adjourned at 7:13 p.m.  (Audio recording on file.)

HCPS publishes minutes of School Board meetings after Board approval. Although the online minutes do not include signatures, citizens may arrange to review the official documents by completing a public records request with the Communications Department.

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