Skip Navigation
Divisions

School Board

HCPS publishes minutes of School Board meetings after Board approval. Although the online minutes do not include signatures, citizens may arrange to review the official documents by completing a public records request with the Communications Department.

MINUTES
SCHOOL BOARD OF HILLSBOROUGH COUNTY, FLORIDA
901 E. Kennedy Boulevard, Tampa
Tuesday, March 1, 2016

The School Board of Hillsborough County, Florida, met in regular session Tuesday,

March 1, 2016, at 3 p.m., in the School Board Auditorium, 901 East Kennedy Boulevard, Tampa, with Superintendent Jeff Eakins, and Board Members Doretha W. Edgecomb, April Griffin,

Sally Harris, Melissa Snively, Cindy Stuart, and Susan Valdes present.  Chair April Griffin presided.

Absent:  Carol Kurdell 

Others present were:

Board Attorney – James Porter

District Attorney – Jeff Gibson                       

Chief of Staff:  Alberto Vázquez, Ed.D.

Deputy Superintendent:  Van Ayres

Chief of Schools, Administration:  Larry Sykes, Ed.D.

Assistant Superintendents/Division Chiefs:

      Academic Support and Federal Programs –Tracye Brown

      Business – Gretchen Saunders

      Diversity – Lewis Brinson, Ed.D.

      Curriculum and Instruction – Denny Oest

      Governmental Relations – Connie Milito

      Human Resources – Stephanie Woodford

      Information and Technology/Empowering Effective Teachers Grant – Anna Brown, Ed.D.

      Operations – Chris Farkas

      Student Services – Wynne Tye

External Communications Manager – Tanya Arja

External Communications Assistant Manager – Kristin Davis

Superintendent’s Secretary (Recording) – Linda Fernandez

News Media Representatives:

      Tampa Bay Times – Marlene Sokol

      Tampa Tribune – Anastasia Dawson

Approximately 200 people were in the audience, including other school district personnel.

Call to Order:  Meeting called to order at 3 p.m.

Moment of Silence and Pledge of Allegiance:  Moment of silence followed with Vice Chair Stuart leading in the Pledge of Allegiance to the United States Flag.  Mia Reineke, 5thGrader at Roland Park K-8 sang the National Anthem. 

Student Representatives – (Members of the Citizens Advisory Council)

Margaret Parish, Chamberlain High School (Best of Show at our STEM fair.)
Sawyer Carlton, King High School

Withdrawn Items1.02, 4.05R, and 4.06

Adoption of the Agenda:

Motion by Mrs. Harris, second by Mrs. Valdes, to adopt the agenda.  Motion carried with Mrs. Kurdell absent.

Board – Roll Call:  Chair Griffin declared a quorum with six Board Members present.  Carol Kurdell absent.

Approval of Minutes

Motion by Mrs. Harris, second by Ms. Edgecomb, to approve the minutes of the February 16, 2016, regular meeting.  Motion unanimously carried.

Board Guidelines

Vice Chair Stuart read the guidelines into the record.

Chair Griffin introduced Roland Park Orff Ensemble under the direction of Music Teacher Jennifer Edelblute.  They provided entertainment prior to the board meeting today.  Each student identified themselves.

Speakers to Agenda Items

Vice Chair Stuart read the guidelines into the record.

Speaker

Item No.

Mark Klutho

4.08, 6.07, 6.08, 6.09, and 7.02

Rob Higgins

Partnership between Hillsborough Schools and the Tampa Bay Sports Commission

Proclamations/Recognitions

01

Adoption of Proclamation – Music In Our Schools Month, March 2016 (Curriculum and Instruction Division)

Melanie Faulkner, Supervisor, Elementary Music made brief comments and introduced Jeff Jenson, President of Elementary Music Council, Hammond Elementary School, and Dr. Dre Graham, President of Secondary Music Council, Band and Orchestra Director at King High School, who made brief remarks.

Motion by Mrs. Valdes, second by Mrs. Snively, to adopt March 2016 as Music In Our Schools Month.  Motion unanimously carried.

Comments by Mrs. Snively and Chair Griffin.

Suspended Agenda

01

Suspended Agenda

Jeff Eakins highlighted the following:

#2 – Thanked the board, staff, principals and students for their participation in the workshop.  Last Thursday and Friday staff members attended a diversity training.  It was a great conversation.

#5 - James Beekman provided an update on school bus purchases. 

  • 50 propane buses have been delivered.  
  • 41 issued and 9 in process.  
  • 10 IC Diesel buses have been distributed.

Comments by Vice Chair Stuart, Mrs. Snively, and Ms. Edgecomb.

Teaching and Learning – None

Administrative Appointments

01

Approve the Administrative Appointment of Supervisor, Community Education, Fees, Special Projects (Curriculum and Instruction Division)

Motion by Mrs. Valdes, second by Mrs. Snively, to appoint Adriane Sykes, currently Assistant Principal, Randall Middle School, to the Supervisor, Community Education, Fees, Special Projects, effective March 14, 2016.  Motion unanimously carried.

02

Approve the Administrative Appointment of the Principal of Crestwood Elementary School (Administration Division)

Motion by Mrs. Valdes, second by Ms. Edgecomb, to appoint Diane Sanchez-Aliakbarian, currently Assistant Principal for Elementary Instruction, Mendenhall Elementary School, to the Principal of Crestwood Elementary School, effective March 28, 2016.  Motion unanimously carried.

Superintendent Eakins recognized Rosalind Daigneault, current Principal of Crestwood Elementary School and thanked her for her years of service to the district.

The following appointments were recognized from section 4.02a.  Jamie Gerding and Vanity Roker.

Chair Griffin moved item 8.06 up on the agenda, to be pulled, discuss, and voted on separately.

8.06

Approve the Naming of the Baseball Field at Middleton High School

Kim Moore, Principal of Middleton High School highlighted the item at the request of Vice Chair Stuart and Ms. Edgecomb.  Vice Chair Stuart and Ms. Edgecomb made comments.

Motion by Ms. Edgecomb, second by Ms. Harris, to name the baseball field at Middleton High School in honor of David Best.  Motion unanimously carried.

Comments by Ms. Edgecomb, Mrs. Harris, and Mr. Ayres.  Mr. Best addressed the board.  Ms. Edgecomb recognized Coach Reed who was in the audience.

Recommendations and Reports of Superintendent Requiring Board Approval

Motion by Vice Chair Stuart, second by Mrs. Valdes, to vote on the consent agenda with the following items pulled for discussion.  These items will be voted on all together at the end of discussion.

Consent Agenda:  4.07, 4.08, 6.02, 6.09, and 6.10

Motion unanimously carried.

1.00 Curriculum and Instruction Division (Denny Oest)

1.01

Request for Authorization to Proceed - none

1.02

Public Hearing on Adoption of Instructional Materials for World Languages Withdrawn

1.03

Approve Affiliation Agreement for Health Science Education, 2015/2016

 

 

2.00 Student Services (Wynne Tye)

2.01

Request for Authorization to Proceed - none

 

 

3.00 Academic Support and Federal Programs Division (Tracye Brown)

3.01

Request for Authorization to Proceed - none

 

 

4.00 Human Resources Division (Stephanie Woodford)

4.01

Request for Authorization to Proceed – none

4.02

Approve Personnel List #1054 - Instructional

4.02a

Approve Administrative Appointments/Transfers

  • Jaime Gerding, currently Principal, Shore Magnet Elementary School, to the Principal, Booker T. Washington Elementary School, effective March 21, 2016
  • Vanity Roker, currently Lead Teacher, Edison Elementary School, to the Assistant Principal for Elementary Instruction, Edison Elementary School, effective March 21, 2016

4.03

Approve Personnel List #910 - Instructional Support

4.04

Approve Teachers Considered Out of Field - Subject Area and English Language Learners

4.05R

Approve Disciplinary Action – Instructional Withdrawn

4.06

Approve Disciplinary Action - Instructional Support Withdrawn

4.07

Approve the Change to the Administrative Evaluation Measures for the 2015-2016 Principal and Assistant Principal Evaluations

Trisha McManus, Executive Director of Leadership Development and Dr. Marie Whelan, Manager of Evaluations and Compensation, highlighted the item at the request of Vice Chair Stuart and Ms. Edgecomb.  Vice Chair Stuart and Ms. Edgecomb and Superintendent made comments.

Comment:  Charts were not part of the agenda item.  Board members asked to be provided with a copy

4.08

Approve the Job Descriptions for the General Manager of Performance Evaluation, Instructional Mentor and Teacher Talent Developer

Trisha McManus, Executive Director of Leadership Development and Dr. Marie Whelan, Manager of Evaluations and Compensation, highlighted the item and provided a slide presentation at the request of Vice Chair Stuart and Ms. Edgecomb.  Vice Chair Stuart and Ms. Edgecomb made comments.

Discussion:

  • What are we doing about recruiting bilingual teachers to meet out students’ needs?  Dr. Vázquez said that Human Resources is working with four colleges on recruiting not only bilingual teachers but teachers with experience in urban school districts.
  • Superintendent Eakins highlighted the system of supports in place.
  • How will half-time teachers work at the elementary level?  The school will receive a full unit.
  • How will the pilot sites be chosen?  Leadership team along with Area Superintendent’s rated.  There will be a variety of schools from each area.  The decision is hard because all 108 applicants were impressive.
  • Financial Impact $6million in cost savings.  Is that in personnel?  Yes, between mentors and peer evaluators (260) we are reinstituting mentoring positions (150) from the general fund.
  • Are there other cost factors that come into place?  The personnel is the majority of the cost savings.
  • Systems of support at school and district level.  How do we put this in a framework, or design a model?  At the school level we have existing resources and staff is holding meetings and trainings to work with the schools over the summer and next year to make sure resources are balanced
  • How is Professional Development, led by Jamalya Jackson and Staff Development come in to play as this goes out to the school to meet the staff development needs?  How will that look?  Ms. MacManus addressed how the professional development training will be addressed.
  • Who will be evaluating psychologists?  Student Services has been part of the development of the evaluation process.
  • How will the Communication piece be implemented?  The communication department has been part of the ongoing conversations and have been working closely in the planning.
  • Mentors and peers will have to reapply for their positions.  How will professional development continue?  What will the interview process look like?  It is still a work in progress across all areas.
  • Have there been thoughts for a stipend to have teachers learn Spanish?  Dr. Vázquez said there is a proposal to have a course for our staff to develop the Spanish language to help them with parents and in the classroom. 
  • Do we still have the course for our non-instructional employees to learn a second language?  It is still in place.
  • Superintendent Eakins thanked the union for their advice and support during this process.

Motion by Vice Chair Stuart, second by Ms. Harris, to pull item 4.07 and 4.08 for a separate vote.  Motion carried with Ms. Edgecomb opposed.

Motion by Mrs. Valdes, second by Vice Chair Stuarts to approve items 4.07 and 4.08 as submitted.  Motion unanimously carried.

Comments:  The Board asked for a copy of the slide presentation.

 

 

5.00 Information and Technology Division (Anna Brown, Ed. D.)

5.01

Request for Authorization to Proceed - none

 

 

6.00 Business Division (Gretchen Saunders)

6.01

Request for Authorization to Proceed - none

6.02

Approve the Agreement for Technical Services with The National Center for the Improvement of Educational Assessment, Inc. (NCIEA) (Curriculum and Instruction Division)

Lynn Dougherty-Underwood, Director Literacy K-12, highlighted the item at the request of Vice Chair Stuart.  Vice Chair Stuart, Dr. Brown, Dr. Vázquez made comments.

6.03

Accept the Lowest Responsive, Responsible Bids Submitted by Multiple Vendors – Invitation to Bid (ITB) #15160-DST Athletic Uniforms, Equipment, and Related Services (Business Division)

6.04

Accept the Lowest Responsive, Responsible Bid Submitted by Precision Cuts by Freeman - Invitation to Bid (ITB) #15174-MST Mowing Services (Business Division)



6.05

Accept the Lowest Responsive, Responsible Bids Submitted by Various Vendors - Invitation to Bid (ITB) #16006-MST Signs, Interior and Exterior-Purchase and Installation (Business Division)

6.06

Approve the Agreement for Technical Services with National SAM Innovation Project (NSIP) (Leadership Development

6.07

Approve the Statement of Work with iBi Solutions for Analytics and Data Warehouse Development and Support for the Teacher Evaluation Data Management System (TEV) (Information and Technology Division)

6.08

Approve the Statement of Work with Convergence Consulting Group (CCG) for Analytics and Data Warehouse Development and Support for the Teacher Evaluation Data Management System (TEV) (Information and Technology Division)

6.09

Accept the Lowest Responsive, Responsible Bid Submitted by Tucker/Hall – Request for Proposal (RFP) #16002-DST Strategic Communication Planning Consultant (Business Division)

Jason Pepe, Manager, Communications, highlighted the item at the request of Vice Chair Stuart and Ms. Edgecomb.  Vice Chair Stuart, Ms. Edgecomb, and Mrs. Snively made comments.

Superintendent Eakins explained the process on how Tucker/Hall was chosen.  This will be how we promote and communicate our strategic plan.

6.10

Approve the Purchase of Computer Equipment from the IBM Corporation (Information and Technology Division)

6.11

Accept the Piggyback of State of Florida Alternate Contract Source Number 43211500-WSCA-15-ACS with Hitachi Data Systems via Datalink Corporation for Mainframe Storage (Information and Technology)

 

 

7.00 Operations Division (Chris Farkas)

7.01

Request for Authorization to Proceed - none

7.02

Approve Acceptance of Project for Roof and Rooftop Heating, Ventilating, and Air Conditioning (HVAC) Equipment Replacements at Chamberlain High School and Adams Middle School

7.03

Approve Food Service Equipment Purchase for the Student Nutrition Services Operations Center at Silo Bend

 

 

8.00 Administration Division (Larry Sykes, Ed.D.)

8.01

Request for Authorization to Proceed - none

8.02

Approve the Recommendations for Change of Placement of Regular Students

8.03

Approve the Recommendations for Change of Placement of Exceptional Student Education Students

8.04

Approve Out-of-County/Out-of-State and Overnight In-County Student Field Trips

8.05

Approve Waiver of Rental Fees

8.06

Approve the Naming of the Baseball Field at Middleton High School - Moved up on the agenda.

 

 

9.00 Unclassified

9.01

Request for Authorization to Proceed - None

Motion by Ms. Harris, second by Mrs. Valdes, to vote on the items pulled from the consent agenda.  Motion unanimously carried.

10.00 Information

10.01

Request for Authorization to Proceed

Scheduled Hearings on Policies and/or Business Items

01

Public Hearing on Adoption of Instructional Materials for World Languages (Curriculum & Instruction)

Chair Griffin opened the Public Hearing for the Instructional Materials Adoption Process at 5:47 p.m.

Chair Griffin stated that this is a new requirement pursuant to state law and board policy.  This is an opportunity for any member of the public to speak about the instructional materials that are recommended for adoption by the Board and to provide input to the Board.  The materials have been advertised and have been available for public review.

Karin Johns presented the item and the process.  There were no speakers.

Chair Griffin advised the public that the Board will consider the adoption of the material at the next School Board meeting on March 29, 2016.  Public Hearing closed at 5:47 p.m.

Other Business and Board Comments

Comments by:  Susan Valdes, Cindy Stuart, Doretha Edgecomb, Sally Harris, and Melissa Snively.

Mrs. Valdes said that after the Alonso High School incident last week it is apparent we do not have enough administrators to support the students.  Has the district considered putting Alonso High School on double sessions for the next school year?

Mrs. Snively asked what are plans to move forward with SpringBoard.  Superintendent Eakins said there will be an overall analysis with students and parents having a voice.  They will analyze curriculum along with student needs.

Superintendent’s Comments

Superintendent Eakins addressed the following:

  • State Education Budget
  • Strategic Plan Update
  • FSA Testing
  • Excellence in Education Awards
  • Successes:
    • Grand opening for Tiger Trends, Middleton’s School Store run by ESE students
    • Middleton High School’s robotics team – Team Minotaur is heading to the World Championship in April
    • Blake High School Band were invited to be on stage with the Dallas Brass
    • Lexi Guice, teacher at Lee Magnet Elementary who assisted an accident victim during the school day and made it a teachable moment for her students.  "We need to help each other out not matter what.”
  • Congratulated:
    • Doretha Edgecomb, who received the first Black Girls Rock Tampa Bay LEGACY AWARD
    • Susan Valdes, will be honored to receive the President Medal from the Ana G. Mendez University System.  This will take place on June 21, 2016
    • Melissa Snively, Woman of Distinction Award from the Girl Scouts

Adjournmentwith no further business the meeting was adjourned at 6:31 p.m.  (Audio recording on file.)

 

HCPS publishes minutes of School Board meetings after Board approval. Although the online minutes do not include signatures, citizens may arrange to review the official documents by completing a public records request with the Communications Department.

Schools
Search for School
Find a School
School Locator

Locate your attendance area school

School Locator