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HCPS publishes minutes of School Board meetings after Board approval. Although the online minutes do not include signatures, citizens may arrange to review the official documents by completing a public records request with the Communications Department.

MINUTES
SCHOOL BOARD OF HILLSBOROUGH COUNTY, FLORIDA
901 E. Kennedy Boulevard, Tampa
Wednesday, December 10, 2014

The School Board of Hillsborough County, Florida, met in workshop session December 10, 2014, at 9:30 a.m., in the Staff Conference Room, 901 East Kennedy Boulevard, Tampa, with Superintendent MaryEllen Elia and Board Members April Griffin, Sally Harris, Carol Kurdell, Melissa Snively, Cindy Stuart, and Susan Valdes present.  Chair Valdes presided.

Members Absent:  Doretha Edgecomb

Others present:

School Board Attorney – Jim Porter
Deputy Superintendents – Jeff Eakins and Cathy Valdes
Assistant Superintendents/Division Chiefs:
                Administration – Lewis Brinson
                Business – Gretchen Saunders
                Curriculum and Instruction – Wynne Tye
                Facilities – Chris Farkas
                Human Resources – Stephanie Woodford
                Information and Technology – Anna Brown
                Instructional Support – George Gaffney
                Student Services and Federal Programs – Larry Sykes
Communications Officer – Stephen Hegarty
Senior Administrative Secretary (Recording) – Patti McBride

News Media Representatives:
                Tampa Tribune – Erin Kourkounis

Approximately 12 people were in the audience, including other school district personnel.

Chair Valdes called the workshop to order at 9:33 a.m.

  1. Review 2013-2014 Strategic Plan and Submit 2014-2015 Strategic Plan (Business Process Improvement)

    This workshop was held to provide results of the 2013-2014 Strategic Plan, and to submit the 2014-2015 Strategic Plan for board review.

    Jeff Eakins gave a brief overview of the workshop, and thanked the BPI team and staff working with them.  

    Mr. Eakins discussed District Reaccreditation Week – February 15-18, 2015.  There will be a Special Called Board meeting at end of that week for accreditation results.

    John Cochran provided a Power Point presentation on the Strategic Plan 2013-2014 results and 2014-2015 objectives – discussion included:
    • Agenda for the workshop 
    • Strategic Plan Scorecards:  2013-2014 & 2014-2015, which includes:
      • Student Achievement: 1.1 – Improve Student Achievement; 1.2 - Demonstrate consistent & effective teaching methods; 1.3 - Challenge, motivate, and support students with appropriate curriculum
      • Human Resources:  2.1 - Recruit, develop, reward, and retain highly effective, diverse workforce; 2.2 - Align performance management system with district priorities
      • Financial Management: 3.1 - Align financial resources to support district strategic goals
      • Health and Safety:  4.1 - Promote a culture of safety and respect that is free from harassment, bullying, and aggression, while demonstrating best practices in all areas of safety.

               There was general discussion by board members and staff to include:

    • Coding (capture) of students who have met graduation requirements except for passing standardized tests (not to include ESE students).  Site-based management understanding of students return to high school or attending Adult Education
    • The Strategic Plan provides objectives, can "actions” be included as well.
    • Clarify language "overall decrease” in the "target” column of the Plan; change formatting (font size)
    • Consider discussing Strategic Plan and Budget at same workshop
    • Rethink the Strategic Plan as more of a long-range plan (three-five-year plan).Look at Strategic Plan just on the objective side, then align when data is received – provide updates.
    • Plan board retreat – board members email Chair Valdes with topics for the retreat
    • Discuss, at some point, teen pregnancy and sexually transmitted diseases (increase/decrease); comprehensive sex (Human Growth & Development) education for students to make healthy decisions (Objective 1.3.12.1)
    • Provide update information on Human Resources 2.1 – Recruit, Develop, Reward & Retain Highly Effective, Diverse Workforce (training)
    • Customer Surveys (how customer friendly we are).
    • Health & Safety – Consider more objectives in health area (discuss at retreat)
    • Interest in seeing attrition statistics in the Transportation Department; consider adding training objectives for 2014-2015.
    • Board members were asked to review objectives for 2014-2015, and to email Chair Valdes with objectives they would like to see added to the Strategic Plan.  Chair Valdes will give to Mrs. Elia or Jeff Eakins.
    • Communication to teachers and staff regarding testing – provide bullet points to board members on what is being communicated.
       New board members shared their thoughts to include:
    • Seeing the Strategic Plan a little more often (maybe in a quarterly report)
    • Objectives: Customer service a priority; transportation; human resources – making sure we are hiring the right folks, training and retaining them; bus drivers
    • Increased parent communication
    • Need more parental involvement in middle/high schools
    • Teacher evaluation – great process; find techniques to help with morale
    • Include succession planning in Strategic Plan

 With no further discussion, the workshop adjourned at 11:39 p.m.  (Audio recording on file.)


 

 

HCPS publishes minutes of School Board meetings after Board approval. Although the online minutes do not include signatures, citizens may arrange to review the official documents by completing a public records request with the Communications Department.

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