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HCPS publishes minutes of School Board meetings after Board approval. Although the online minutes do not include signatures, citizens may arrange to review the official documents by completing a public records request with the Communications Department.

MINUTES
SCHOOL BOARD OF HILLSBOROUGH COUNTY, FLORIDA
901 E. Kennedy Boulevard, Tampa
Tuesday, October 13, 2015

The School Board of Hillsborough County, Florida, met in regular session Tuesday, October 13, 2015, at 3 p.m., in the School Board Auditorium, 901 East Kennedy Boulevard, Tampa, with Superintendent Jeff Eakins, and Board Members Doretha W. Edgecomb, April Griffin, Sally Harris, Carol W. Kurdell, Melissa Snively, Cindy Stuart, and Susan Valdes present.  Chair S. Valdes presided.

Others present were:

Board Attorney – James Porter

School District Attorney – Jeff Gibson

Chief of Staff:  Alberto Vázquez, Ed.D.

Deputy Superintendent:  Van Ayres

Chief of Schools, Administration:  Larry Sykes, Ed.D.

Assistant Superintendents/Division Chiefs:

      Academic Support and Federal Programs –Tracye Brown

      Administration – Lewis Brinson, Ed. D. - absent

      Curriculum and Instruction – Denny Oest

      Governmental Relations – Connie Milito

      Human Resources – Stephanie Woodford

      Information and Technology/Empowering Effective Teachers Grant – Anna Brown, Ed.D.

      Operations – Chris Farkas

      Student Services – Wynne Tye

External Communications Manager – Tanya Arja

External Communications Assistant Manager – Kristin Davis

Superintendent’s Secretary (Recording) – Linda Fernandez

News Media Representatives:

      Tampa Bay Times – Marlene Sokol

      Tampa Tribune – Anastasia Dawson

Approximately 175 people were in the audience, including other school district personnel.

Call to Order:  Meeting called to order at 3:04 p.m.

Moment of Silence and Pledge of Allegiance:  The Leto High School color guard presenting the colors and the Pledge of Allegiance was led by Cadet Chief Petty Officer Beulah of the Leto High School Navy JROTC; the National Anthem was sung by Danielle Santos, Leto High School student.  Vice Chair Edgecomb led the Moment of silence.  

Withdrawn Items 4.05 and 4.06

Adoption of the Agenda:

Motion by Mrs. Harris, second by Mrs. Griffin, to adopt the agenda.  Motion unanimously carried.

Board – Roll Call:  Chair Valdes declared a quorum with all Board Members present. 

Approval of Minutes

Motion by Mrs. Harris, second by Vice Chair Edgecomb, to approve the following:
            September 15, 2015 – Workshop – a.m.
            September 15, 2015 – Workshop – p.m.
            September 29, 2015 – Regular Meeting

Motion carried with Mrs. Snively absent for the vote.

Board Guidelines

Vice Chair Edgecomb read the guidelines into the record.

Chair Valdes thanked the Farnell Middle School chorus under the direction of Robert Nicholson who sang prior to the meeting.  John Cobb, Principal was present with his choir.  Comments by Vice Chair Edgecomb.  Each student introduced themselves and stated grade level.

Speakers to Agenda Items

Speaker

Item No.

Eddie Adams

Audience Comments

Lisa Ledbetter

Audience Comments Curriculum – Spring Board Math

Comments by Mrs. Stuart for proclamations and recognitions to be moved up on the agenda.  Superintendent Eakins addressed the curriculum review that is taking place.

Rod Juardo

9.04, 9.05, 9.06, and 9.07 – Charter School USA representative.

Moved up the proclamations at this time.

Suspended Agenda

01    

Suspended Agenda

Jeff Eakins highlighted the suspended agenda.

  • (1)  Lacrosse update by Lanness Robinson and Trip Barlow, Board Member from Halax.  This is the third year of the program.  Mr. Barlow said it is working financially, academically, college participation, and general overall good working relationship.
Comments by Mrs. Stuart, Mrs. Snively, Mrs. Griffin, Vice Chair Edgecomb, Mrs. Kurdell, and Superintendent Eakins.

 

  • (5) Transportation update.  We have reached out to the Council of the Great City Schools to review the department.  They are going to be here December 6 through 9, 2015.  Mr. Beekman is currently doing an internal review. 

          --  Purchase Order on the buses went out.
          --  Review meeting with the three vendors.
          --  Parent communication – developing protocols on parent notification uniform
              throughout the district and what would happen with a bus delay.
          --  Incident Review Committee – identifying process for bus safety.

  • FSA update – Superintendent Eakins, along with superintendents throughout the state have issued a statement of "lost confidence” in the current system and are asking the state to suspend any application of the results from the spring 2015 FSA.  We do not want our students to be negatively impacted nor our teachers and schools. 

Comments:

  • Mrs. Snively shared a letter that the Central Florida Coalition is sending to the Governor.  She will work with the Chambers across the state to see if they would like to lend support.  Florida Council of Student Councils is housed in Tallahassee and suggested our local councils communicate.
  • Vice Chair Edgecomb asked what will make a difference.  Suggested a student produced video to send to Tallahassee.
  • Connie Milito said that it is unique for the superintendents across the state to take such a stance.  There is no way right now to measure the growth of our students and this is a great concern of parents.
  • Mrs. Stuart suggested student voices be heard in Tallahassee.  Let the legislators know how students are affected.
  • Chair Valdes suggested Sherrie Sikes involve our Student Government Advisory Group to participate in a letter writing campaign.

Teaching and Learning - None

Proclamations

01R

Adoption of the Proclamation Adopting October as "National Cyber Security Awareness Month" (Information and Technology)

Dr. Anna Brown, Chief Information and Technology Officer, made brief remarks and introduced the team.

  • Lesly White, Security and Privacy Team Member
  • Mark Wilson, Security and Privacy Team Member
  • Paul Woods, Security and Privacy Team Member
  • Ginain Grayes and Fredi Beck, Communications and Strategic Marketing
  • Kalena Slaton and Zuriel Galey Ocasio, students from Orange Grove Middle School

A Power Point presentation was highlighted by Lesly White.  Kalena and Zuriel talked about project and they distributed flyers, cookies, and information to the dais members.  Mark Wilson shared Cyber Security Month.  Ginain Grayes highlighted the communications piece.  Paul Woods read the proclamation into the record.  Chair Valdes presented Kalena and Zuriel with the Golden Key Award.

Motion by Mrs. Harris, second by Mrs. Snively, to adopt October as "National Cyber Security Awareness Month.  Motion unanimously carried.

02R

Recognize Winners of the State Competition for the Bus Safety Poster Contest, "Bully Free Zone" (Operations Division)

James Beekman, General Manager of Transportation introduced the student winners:

  • Shrey Gupta, MacFarlane Park Elementary Magnet School -2nd place in the State Competition
  • Esther Jin, Lomax Elementary Magnet School – 3rd place in the State Competition
  • Muthukumaran Kumaravel, Dickenson Elementary School -  2nd place in the State Competition
  • Deja Calhoun, Turkey Creek Middle School – 2nd place in the State Competition

Students and parents were recognized.  Comments by Mrs. Stuart.

03

Adoption of the Proclamation Congratulating the 2015 National Hispanic Scientist of the Year Award Honorees (Chief of Staff)

Dr. Larry Plank, Director of K-12 STEM Education, highlighted the proclamation.  Introduced MOSI representatives who were present.

Motion by Mrs. Stuart, second by Vice Chair Edgecomb, to adopt the proclamation congratulating the 2015 National Hispanic Scientist of the Year Award Honorees.  Motion unanimously carried.

04R

Adoption of the Proclamation Recognizing the 50th Anniversary of Leto High School (Chief of Staff)

Motion by Chair Valdes, class of 1982, second by Mrs. Stuart class of 1985, to adopt the proclamation.  Motion unanimously carried.

Comments by Mrs. Stuart and Mrs. Griffin.

05

Recognition of Leigh Dittman (Chief of Staff)

Jeff Eakins, introduced a video highlighting her journey.

Comment by Mrs. Stuart.  She introduced her friends and teacher who has supported her through the years.

 

Chair Valdes introduced a special recognition honoring the retirement of Emily Briggs, Administrative Secretary, to the School Board.  She introduced her guests:  Parents Harold and Marguerite Weesner, Sylvia Zahner, her sister, B. David Smith, her boyfriend, Ken Otero, Dan Valdez, and the administrative secretaries were here to support her.  Mrs. Kurdell read the proclamation into the record.

Motion by Vice Chair Edgecomb, second by Mrs. Harris, and all board members, to adopt the proclamation honoring Emily Briggs’ retirement.  Motion unanimously carried.

Comments by Mrs. Griffin, Vice Chair Edgecomb, and Mrs. Stuart.

Moved back to the suspended agenda.

Administrative Appointments

01

Approve the Administrative Appointment of the General Manager of Procurement (Business Division)

Motion by Mrs. Kurdell, second by Mrs. Harris, to appoint Corey A. Murphy, currently Purchasing Officer, Hillsborough Community College, to the General Manager of Procurement, effective November 2, 2015.  Motion carried with Mrs. Griffin absent for the vote.

Chair Valdes recognized Jean Bowman’s service with our district.

Recommendations and Reports of Superintendent Requiring Board Approval

Superintendent Eakins highlighted an "Agenda Item Financial Overview” that will be presented with each school board meeting agenda that shows how the dollars are being expended.

Motion by Mrs. Harris, second by Vice Chair Edgecomb, to vote on the consent agenda with the following items pulled for discussion.  These items will be voted on all together at the end of discussion.

6.02, 6.03, 6.04, 6.05, 9.02, 9.03, 9.04, 9.05, 9.06, and 9.07

Motion carried with Mrs. Griffin absent for the vote.

1.00 Curriculum and Instruction Division (Vacant)

1.01

Request for Authorization to Proceed – None

1.02

Approve the Adoption of Recommended Titles as County Adopted Instructional Materials for International Baccalaureate Science

2.00 Student Services (Wynne Tye)

2.01

Request for Authorization to Proceed – None

 

 

3.00 Academic Support and Federal Programs Division (Tracye Brown)

3.01

Request for Authorization to Proceed - None

 

 

4.00 Human Resources Division (Stephanie Woodford)

4.01

Request for Authorization to Proceed – None

4.02

Approve Personnel List #1047—Instructional

4.02a

Approve Administrative Appointment/Transfers

4.03

Approve Personnel List #903—Instructional Support

4.04

Approve Teachers Considered Out of Field—Subject Area and English Language Learners

4.05

Approve Disciplinary Action—Instructional - Withdrawn

4.06

Approve Disciplinary Action—Instructional Support - Withdrawn

 

 

5.00 Information and Technology Division (Anna Brown)

5.01

Request for Authorization to Proceed - None

 

 

6.00 Business Division (Gretchen Saunders)

6.01

Request for Authorization to Proceed – None

6.02

Approve the Agreement for Technical Services with Committee for Children (Student Services Division)

Kristine Hensley, Supervisor, highlighted the item at the request of Vice Chair Edgecomb.  Comments by Vice Chair Edgecomb, Mrs. Griffin, Mrs. Snively, and Mrs. Stuart.

6.03

Approve the Purchase of District License from Certiport (Sole-Source Provider) for Industry Certification Testing and Practice Software (Curriculum and Instruction Division)

Chris Jargo, Assistant Director, highlighted the item at the request of Mrs. Griffin and Vice Chair Edgecomb.  Comments by Mrs. Griffin, Vice Chair Edgecomb, and Superintendent Eakins.

Items 6.04 and 6.05 were highlighted together by Debbie Mills, Supervisor, and Shanna Tirado, Supervisor, at the request of Vice Chair Edgecomb.

6.04

Approve Memorandum of Agreement with The Florida Education Fund for Services Associated with the Implementation of the Investing in Innovation (i3) Grant Project (Award #U411C140098), the Urban Teacher Residency Preparation Program (UTRPP) (Curriculum and Instruction Division)

6.05

Approve Memorandum of Agreement with Accelerate Learning, Inc. (Sole-Source Provider) for Services Associated with the Implementation of the Investing in Innovation (i3) Grant Project (Award #U411C140098), the Urban Teacher Residency Preparation Program (UTRPP) (Curriculum and Instruction Division)

6.06

Accept the Lowest, Responsive, Responsible Bid Submitted by K & K Glass Company, Inc.— Invitation to Bid #15108-DST Bus and Vehicle Glass; Furnish, Install and Repair (Business Division)

6.07

Approve the Piggyback Between Duval Ford, LLC and the State of Florida Contract #25100000-15-1 Motor Vehicles for the Purchase of Ford Vehicles (Business Division)

6.08

Accept the Lowest, Responsive, Responsible Bids Submitted by Multiple Vendors—Invitation to Bid #15101-MST HVAC Inventory Parts (Business Division)

6.09

Accept the Lowest, Responsive, Responsible Bids Submitted by Multiple Vendors—Invitation to Bid #15103-MST Disposable Gloves (Business Division)

 

 

7.00 Facilities Division (Chris Farkas)

7.01

Request for Authorization to Proceed – None

7.02

Approve Ingress/Egress Easement to Hillsborough County to Maintain and Operate a Lift Station Adjacent to Lamb Elementary School

7.03

Approve Use of Facilities Agreement Between the United States of America and the School Board of Hillsborough County at MacDill Air Force Base for Tinker K-8 School

7.04

Approve License Agreement Between the Environmental Protection Commission of Hillsborough County and the School Board of Hillsborough County at Kenly Elementary School

7.05

Approve Revised Reciprocal Agreement for Use of Facilities Between the Bob Sierra Family YMCA and the School Board of Hillsborough County at Gaither High School

 

 

8.00 Administration Division (Lewis A. Brinson)

8.01

Request for Authorization to Proceed - None

8.02

Approve the Recommendations for Change of Placement of Regular Students

8.03

Approve the Recommendations for Change of Placement of Exceptional Student Education Students

8.04

Approve Out of County/Out of State and Overnight In County Student Field Trips

8.05

Approve Waiver of Rental Fees

8.06R

Approve the Advertisement of the Board’s Intent to Adopt New and Revised Policies

 

 

9.00 Unclassified

9.01

Request for Authorization to Proceed – None

9.02

Approve the Application for General Bell Legacy-Lighthouse Charter School (Chief of Staff)

9.03

Approve the Application for Hillsborough Lighthouse Charter School (Chief of Staff)

9.04

Approve the Application for Hillsborough Charter Academy North (Chief of Staff)

9.05

Approve the Application for Hillsborough Charter Academy East (Chief of Staff)

9.06

Approve the Application for Hillsborough Charter Academy South (Chief of Staff)

9.07

Approve the Application for Winthrop Charter High School (Chief of Staff)

 

Jenna Hodgens, General Director, highlighted items 9.02 and 9.07 together and walked the board through the application process.  She recognized the team members who participate in the application process and thanked them for their support.

9.02 and 9.03 applications were highlighted together.  She recognized members of the Board from the schools that were present.

9.04, 9.05, 9.06, and 9.07 all have the same board.  She introduced members of the board and team that were present.

Comments by Mrs. Griffin, Mrs. Stuart, Vice Chair Edgecomb, Chair Valdes, and Superintendent Eakins.

Motion by Mrs. Griffin, second by Mrs. Stuart, to vote on the items pulled from the consent agenda.  Motion carried with Mrs. Kurdell absent for the vote.

10.00 Information

10.01

Request for Authorization to Proceed –– None

10.02

Matching Funds Projects at 15 Schools: Alafia Elementary, Bailey Elementary, Cimino Elementary, Citrus Park Elementary, Durant High, Freedom High, Hill Middle, Lewis Elementary, Lithia Springs Elementary, Orange Grove Middle Magnet, Seminole Elementary, Steinbrenner High, Sulphur Springs Elementary, Wilson Middle, and Yates Elementary Schools (Operations Division)

Scheduled Hearings on Policies and/or Business Items - None

Other Business and Board Comments

Comments by Vice Chair Edgecomb, Mrs. Griffin, Mrs. Stuart, Mrs. Harris, and Mrs. Snively, and Chair Valdes.

  • Request for discussion on what our policy and practices are and how we were challenged to address them with regards to demographic changes.  When the changes involved where the demographics of our student population are effected.  Scheduled in January to begin the next round for discussion.  Consensus reached.
  • How can we bring back recess?
  • Skill Gap Analysis with our business community.  Is it possible to get a survey together for the professionals to complete (during Great American Teach In) that address the needs or skills needed when our students go out in the business community?  Mr. Ayres is working on this concept.
  • When employees are bullied and retaliated against, the superintendent is to be held accountable and the board member asked for assurance that they will be addressed and immediate action will be taken.
  • Discussion regarding a resolution that addresses safe walking places for pedestrians.  We need to have a collaborative effort.  How would the board create a MOA or MOU to make Hillsborough County a walking friendly community?
  • Area Superintendents’ Executive Secretary position upgrades.  How are we going to move forward?  Superintendent Eakins said sometimes if there is a freeze we have to work with HR to align those positions accordingly.  We are in a budgetary process right now.
  • Asked the board to rally and get the community involved in the Great American Teach-in.
  • Would like questions answered about Spring Board.  

          -- How is it being funded? 
          -- Statistical data to see if it is effective curriculum. 
          -- What are the other districts using in lieu of Spring Board? 
          -- Requested a workshop on Spring Board. 

Chair Valdes asked if there was a consensus to hold a workshop to discuss curriculum.  Dr. Vázquez is working with Curriculum and Instruction on an evaluation of the different curriculum programs currently being used. 

Suggested a site visit with Eric Bergholm, General Director, to see Spring Board in action.  Dr. Vázquez will get input from the Board to get their priorities for further discussion.  Chair Valdes will schedule a workshop.  He explained the information requested on the template and will send the document to the board.

  • Challenged the board to participate in the Strides for Education Walk.
  • When filling administrative/leadership positions in highly Hispanic populated schools, would like to see an assessment that addresses the specific population and the needs of the population.
  • Look into the implementation of a seal on diplomas where students show proficiency in two or more languages.

Superintendent’s Comments

  • Seal on diplomas - Dr. Vazquez will look into the seal on diplomas.
  • Work Force Needs – will be addressed.
  • Culture – we are doing everything we can to improve the culture in our district.  We are seeing many positive culture changes throughout the district.  He has been clear with staff on how to treat others.  We have to have a clear channel when incidents are reported. 
  • United Way Campaign – Today is the kick-off of our United Way Campaign and many of our employees are wearing the new "Be the Difference” t-shirts.  The goal of the United Way is the break the cycle of generational poverty through education programs helping adults achieve long-term financial stability and providing the children the skills to succeed.  Last year, as a district, we raised $91,000 and we are hoping to raise $100,000 this year.  United Way is going to provide of list of programs they have in our district.  It is a good return on your dollar.
  • Middle School Forum – will be held Thursday here in the auditorium.  The board will host our middle school students for our third annual forum where we get to hear from our students.  There will be a morning and an afternoon session.
  • Tampa Bay Buccaneers Vision Mobile – The Vision Mobile Unit was launched at Twin Lakes Elementary and will travel to 60 Title I schools in Hillsborough and Pinellas counties for vision screenings and administer eye exams.  In 2014 the Vision Mobile provided 1,800 pairs of free eyeglasses for children.  Thanked the Buccaneers for their partnership.
  • Hispanic Heritage Month – our students are celebrating Hispanic Heritage month that highlights the cultures and history that many of the families in our district celebrate.  This is a great opportunity for our students to learn about other cultures and celebrate them.
  • Dr. Vázquez was recently honored as a local Hispanic leader in our community who is making a difference.  The Hispanic Services Council, at their networking breakfast recognized Dr. Vázquez for the level of success he achieved.

 

Adjournmentwith no further business the meeting was adjourned at 7:20 p.m.  (Audio recording on file.)

HCPS publishes minutes of School Board meetings after Board approval. Although the online minutes do not include signatures, citizens may arrange to review the official documents by completing a public records request with the Communications Department.

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