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School Board

HCPS publishes minutes of School Board meetings after Board approval. Although the online minutes do not include signatures, citizens may arrange to review the official documents by completing a public records request with the Communications Department.

MINUTES
SCHOOL BOARD OF HILLSBOROUGH COUNTY, FLORIDA
901 E. Kennedy Boulevard, Tampa
Thursday, December 10, 2015

The School Board of Hillsborough County, Florida, met in regular session Tuesday,

September 29, 2015, at 3 p.m., in the School Board Auditorium, 901 East Kennedy Boulevard, Tampa, with Superintendent Jeff Eakins, and Board Members Doretha W. Edgecomb,

April Griffin, Sally Harris, Melissa Snively, Cindy Stuart, and Susan Valdes present. 

Chair S. Valdes presided.

Absent:  Carol Kurdell

Others present were:

Board Attorney – James Porter

District Attorney – Jeff Gibson                      

Chief of Staff:  Alberto Vazquez, Ed.D.

Deputy Superintendent:  Van Ayres

Chief of Schools, Administration:  Larry Sykes, Ed.D. - absent

Assistant Superintendents/Division Chiefs:

      Academic Support and Federal Programs –Tracye Brown

      Business – Gretchen Saunders

      Curriculum and Instruction – Denny Oest

      Diversity – Lewis Brinson, Ed. D.

      Governmental Relations – Connie Milito

      Human Resources – Stephanie Woodford

      Information and Technology/Empowering Effective Teachers Grant – Anna Brown, Ed.D.

      Operations – Chris Farkas

      Student Services – Wynne Tye

Communications General Manager – Jason Pepe

External Communications Manager – Tanya Arja

External Communications Assistant Manager – Kristin Davis

Superintendent’s Secretary (Recording) – Linda Fernandez

News Media Representatives:

      Tampa Bay Times – Marlene Sokol

      Tampa Tribune – Anastasia Dawson

      Cameras Crews – Channel 10, Fox 13, Channel 8, and Channel 28

Approximately 175 people were in the audience, including other school district personnel.

Call to Order:  Meeting called to order at 3 p.m.

Moment of Silence and Pledge of Allegiance:  Moment of silence followed by Vice Chair Edgecomb leading in the Pledge of Allegiance to the United States Flag. 

Withdrawn Items 4.05

Adoption of the Agenda:

Motion by Mrs. Stuart, second by Vice Chair Edgecomb, to adopt the agenda.  Motion carried with Mrs. Griffin and Mrs. Kurdell absent for the vote.

Board – Roll Call:  Chair Valdes declared a quorum with five Board Members present.  Mrs. Kurdell and Mrs. Griffin is absent.  Mrs. Griffin arrived at 3:09 p.m.

Approval of Minutes

Motion by Mrs. Stuart, second by Mrs. Harris to approve the following:
            September 1, 2015 – Workshop a.m.
            September 1, 2015 - Workshop p.m.
            September 1, 2015 - Recognition Meeting
            September 8, 2015 – Regular Meeting

Motion unanimously carried.

Board Guidelines

Vice Chair Edgecomb read the guidelines into the record.  She thanked Mr. Porter for the revised opening statement read into the record at each meeting.

Chair Valdes acknowledged the Alonso High School Pep Band under the direction of Melanie DuBay.  Each student introduced themselves.

She introduced Karen Bass, Principal and Chan Bliss, Safety Patrol Sponsor, and recognized the four students, Stephanie Swartz, Nicolas Sierra-Linares, Ella Brunelle, and Kate Turlington, from Bryant Elementary School for their heroic actions during the recent bus crash.  Chair Valdes and Superintendent Eakins presented them with the "Shining Example Award” and a medal.  Mr. Bliss introduced and thanked the parents for their support.  The students received: 

  • Kindle, Fire HD7
  • A gift bag from the Lightning
  • Kevin Brown from the Tampa Bay Buccaneers presented the students with gift bags and invited them to be the honorary coin toss captains at the game on Sunday

Each student shared their experience and thoughts with the Board.

Comments by Mrs. Griffin

Speakers to Agenda Items

Speaker

Item No.

Joseph W. J. Robinson

6.26, 6.34, 7.02, 7.04 and B01

Mark Klutho

6.23, 6.34, 7.02, B01, and Audience Comments

Sol Davis and Sol Davis Jr.

6.26

Michael Weston

6.13, General Comments

Susan Davis

6.34, Audit and Budget

Andrew Joseph Jr.

8.06

Audience Comments

Susan Davis

Audit and Budget

Michael Weston

General Comments

Cory Holmes

Transportation

 

Vice Chair Edgecomb asked for a procedure and follow up on audience comments or concerns.  Suggested to add to the guidelines on how speakers will be addressed. Superintendent Eakins, said the communications staff will address immediately if necessary.  Also Dr. Vázquez takes notes and follows up with staff. We can inform the board.  Mr. Porter reminded the board they do not respond to speakers.  Suggested to add to the guidelines on how speakers will be addressed.

Suspended Agenda

01

Suspended Agenda

Jeff Eakins highlighted the suspended agenda.

  • Suspension data updates from the initial four weeks of this year as compared to last year.  Every four weeks we will provide a similar update.

Comments by Mrs. Stuart, Vice Chair Edgecomb, Mrs. Snively, Mrs. Harris, and Mrs. Griffin.

  • Break down of the number of days suspended, especially the 10-day suspensions.
  • How many high schools have ISS?  All schools have a form of ISS. 
  • For what offenses are we suspending OSS?  Report by incident level.
  • Chief Newman shared a report that showed the offense for OSS and what type of arrests have taken place.
  • Student Handbook changes that were left out.  We are working on that.  It is a negotiations process and will be incorporated when approved.
  • Breakdown school-by-school and areas.
  • Change of Placement Officers (COP) can provide a breakdown on the types of cases they are seeing and what interventions have taken place prior to the COP.
  • What are some of the implications in some schools because of the changes made? 
  • Updates will be presented on a regular basis (every four weeks).  It will tie into our Strategic Plan.
  • Likes students to be in school, but what is the impact on the classroom, disruption, etc.?
  • Department of Children and Services Board were impressed with our culture change.  Students are seeing success and wanting to go to school.
  • Commended the teachers and said the Board is supportive of them.
  • Want to see feedback from the teachers and what they are seeing.  What are their challenges?  Do they feel supported?  If not, what can we do so they will be supported?
  • Add to the suspended agenda to talk about the impact across the district for all students, not just Hispanic and black students.  Change the wording to capture the information.  Board consensus reached.
  • Complimented the Superintendent for the information provided.
  • Agenda 8.02, where we are suspending children for offenses that took place out of school.  How are we going to work with these children?  The offenses will be reviewed and staff will come back in the next couple of board meetings with a report.

Motion by Mrs. Stuart, second by Mrs. Harris, add testing (FSA) ongoing updates on legislative moves – SAT/ACT concordant scores.  Motion unanimously carried.

Update on Transportation by Chris Farkas.  Staff is addressing issues brought by employees, parents, and community.

Asked that the placement of the suspended agenda be moved on the agenda.

Teaching and Learning

01

Elementary Science, Technology, Engineering, and Mathematics Engineering and Design Challenges (Curriculum and Instruction Division)

Larry Plank, Director K-12 STEM highlighted the STEM portfolio.  He recognized:

  • Sharon Tirado, Elementary Science Supervisor
  • Michele Wiehagen, Elementary District Resource Teacher
  • Anita Ventura, Academic Coach Area 3
  • Jocelyn Bell, STEM Teacher, Miles Elementary School
  • Students from Miles Elementary School:
          Caleb Alexander

          Lyndsey Binder
          Mike Delsum

  • The students engaged the Board in an Engineering Design Challenge.  The Board was engaged in creating their own.

Comments by Mrs. Snively and Mrs. Stuart.

Dr. Plank gave a brief update on the event today at MOSI, students from Middleton Bio Chemical students sat in through a life surgery performed by Dr. Lambert from Florida Hospital.

5:01 p.m. moved to the public hearing.

Proclamations

Motion by Mrs. Snively, second by Mrs. Harris, to pull these items for a separate vote.  Motion unanimously carried.

Vice Chair Edgecomb suggested that in the future that all proclamations be voted on separately.  Board consensus reached.

01

Adoption of Proclamation—"Disability History and Awareness Weeks” (Student Services Division)

Maryann Parks, General Director of Department of Exceptional Student Education made brief remarks and introduced Mary Freitas, Principal of Lennard High School, and Michelle Spagnuolo, Principal of Lowry Elementary School.  They both presented the proclamation.

Motion by Mrs. Harris, second by Mrs. Stuart, to adopt the proclamation acknowledging Disability History and Awareness Weeks.  Motion unanimously carried.

02

Recognition of the Partnership Between Hillsborough County Public Schools and The Council of the Great City Schools (CGCS) (Information and Technology Division)

Robert Carlson, Director of Management Services, CGCS, was introduced and addressed the board.  Mr. Carlson presented Rick Laneau with the council’s 2015 Certificate of Achievement which qualifies him to assume the position of Chief Information Officer.  He is one of eight that have received this distinction since the inception of the program in 2012.

03

Recognition of Willie Lee, Security Officer of the Year for 2014/2015 (Chief of Staff)

John Newman, Chief of School Security and Emergency Management, recognized Willie Lee, School Security Officer II.  Officer Lee was recognized as 2014-2015 Officer of the Year.  Officer Lee is housed at Blake High School.  He outlined his accomplishments.  Officer Lee thanked the board for this recognition.

Administrative Appointments

01

Approve the Administrative Appointment of the Supervisor of Charter Schools (Chief of Staff)

Motion by Vice Chair Edgecomb, second by Mrs. Griffin, to appoint Cinzia Delange, currently Grants and Research Operations, to the Supervisor of Charter Schools, effective October 12, 2015.  Motion unanimously carried.

02

Approve the Administrative Appointment of the Principal of Town and Country Elementary School (Administration Division)

Motion by Mrs. Harris, second by Vice Chair Edgecomb, to appoint Melissa Babanats, currently Assistant Principal for Elementary Instruction at Davis Elementary School, to the Principal of Town and Country Elementary School, effective November 9, 2015.  Motion unanimously carried.

Chair Valdes recognized Jenilda Gallo, the current Principal of Town and Country Elementary and thanked her for her years of service and Mrs. Arlene Babanats former principal of Tampa Bay Elementary School.  Superintendent Eakins thanked Principal Gallo for her service to the district.

03

Approve the Administrative Appointment of the Principal of Bowers-Whitley Career Center (Administration Division)

Motion by Vice Chair Edgecomb, second by Mrs. Snively, to appoint Derrick Gaines, currently Principal of Van Buren Middle School, to the Principal of Bowers-Whitley, effective October 12, 2015.  Motion unanimously carried.

04

Approve the Administrative Appointment of the Principal of Miles Elementary School (Administration Division)

Motion by Vice Chair Edgecomb, second by Mrs. Snively, to appoint Greg Cannella, currently Supervisor of Technology Training, Professional Development, Principals of Miles Elementary School, effective October 12, 2015.  Motion carried with Mrs. Stuart absent for the vote.

05

Approve the Administrative Appointment of the Principal of Ruskin Elementary School (Administration Division)

Motion by Vice Chair Edgecomb, second by Mrs. Snively, to appoint Rebecca Salgado, currently Assistant Principal of Ruskin Elementary School, to the Principal of Ruskin Elementary School, effective October 12, 2015.  Motion carried with Mrs. Stuart and Mrs. Griffin absent for the vote.

Superintendent Eakins recognized the three assistant principal appointments that are outlined in agenda item 4.02a.  Jennifer Canady, Cheryl Rodriguez, and Brent Williams.

Meeting recessed at 5:44 p.m.  Reconvened at 5:58 p.m.

Recommendations and Reports of Superintendent Requiring Board Approval

Motion by Mrs. Griffin, second by Mrs. Harris, to vote on the consent agenda with the following items pulled for discussion.  These items will be voted on all together at the end of discussion.

Consent Agenda:  1.02, 1.03, 1.04, 1.05, 1.06, 1.07, 4.02a, 4.07, 6.02, 6.05, 6.07, 6.10, 6.13, 6.14, 6.15, 6.16, 6.17, 6.18, 6.19, 6.22, 6.23, 6.24, 6.28, 6.29, 6.34, 6.35, 7.02, 7.03, 8.06
Information Items:  10.03 and 10.05

Items 1.04, 4.05, and 1.06 discussed together
Items 6.05 and 8.06 discussed together
Items 6.18 and 6.19 discussed together
Items 7.02 and 7.03 discussed together

Motion unanimously carried.

Motion by Mrs. Stuart, second by Mrs. Griffin, to move up, pull, and vote separately on items:  6.02, 6.14, and 6.17.  Highlight, comment, and vote together, Items 6.07, 6.23 and 6.34.  Motion unanimously carried.

6.02

Approve School Bus Brand Options and Purchase Utilizing the Florida Department of Education School Bus Bid #2015-01 for the Purchase of School Buses and Optional Equipment with Various State-Approved Vendors (Business Division)

Gretchen Saunders highlighted the item at the request of Mrs. Snively, Mrs. Stuart, Chair Valdes, Vice Chair Edgecomb, and Mrs. Griffin.  Requesting approval to purchase 200 buses.  She gave the breakdown of the number of buses.  The order is to be divided by three providers.  If approved the Purchase Order goes to Tallahassee for the review and approval.

Motion by Mrs. Griffin, second by Mrs. Snively, to accept the Superintendent’s recommendation.  Motion unanimously carried.

6.14

Approve the Piggyback Between Sun State International Truck, LLC and the Hernando County School Board Automotive, Truck and School Bus Parts, Supplies, Equipment, Accessories and Specialized Repairs—Invitation to Bid #15-060-02 (Business Division)

Gretchen Saunders highlighted the item at the request of Chair Valdes and Mrs. Griffin.  All three buses have the same engines and transmissions.  Chris Farkas said the propane buses will involve special training.  We are purchasing bumper to bumper parts.

Motion by Mrs. Stuart, second by Vice Chair Edgecomb, to accept the Superintendent’s recommendation.  Motion unanimously carried.

6.17

Approve the Recommendation Regarding the Purchases of Freightliner Parts and Services from Tampa Truck Center, LLC (Sole-Source Provider) (Business Division)

Gretchen Saunders highlighted the item at the request of Chair Valdes and Mrs. Griffin.  This is a renewal of a sole source.

Motion by Mrs. Griffin, second by Mrs. Snively, to accept the Superintendent’s recommendation.  Motion unanimously carried.

 

Discussion:

  • We are comparing apples to apples, except for the propane.
  • Are there any distinct safety features among the buses?  Jim Beekman said all buses meet state specifications for safety and are identical.
  • Is the evaluation complete?  Is there anything you would recommend differently?  We will bring all three vendors in at the same time, and have an open discussion.  The difference will be the feedback from your drivers.  You have drivers with different years of experience and will receive feedback from them.  Yes.
  • We will receive feedback from students as well.
  • We should see savings in fuel – propane versus diesel.  Excited about the alternative fuel – propane.  Alternative fuel – she is concerned about the training for our drivers and mechanics.
  • Would like to see a flow chart on our website, so our stakeholders can see the timeline.
  • Will the board be notified when the buses come online?  Jim Beekman will meet the vendors tomorrow and outline delivery information.
  • Would like updates on bus delivery, hiring of bus drivers, etc. at each board meeting.  Five- month turnaround for the evaluation would be December 2016 or January 2017.  Our next bus purchase will be 13 to 14 months out.  The state has to approve the new contract.
  • GPS and enhancements – Edulog is working on an electronic student tracking system.
  • Capacity is three to a seat.  Excited about tracking for students.  Would like to see students using their student number if they lose their card.
  • Could we have storage space on buses?  School buses are designed to carry children not large objects that could become projectiles.  There may be a possibility of a spring seat behind the driver for storage.
  • Why do we continue to purchase 65-passenger?  Because of the lift feature.
  • Would like an agenda item with propane and diesel buses pilot factors. 
  • Are there grants on infrastructure as we move forward?  There is a grant that we will download tomorrow.  There is a grant that will replace old buses with new buses with a maximum of 10 buses per grant.
  • Explained the rationale as to why we did not get the extended warranty.
  • In reference to items 6.14 and 6.17 – at what point do we cut our loses and take the bus off the road?  We have not been buying buses and when we remove 100 buses we will do that on a case by case review.  It will be a natural progression.
  • Asked Superintendent Eakins to explain this current agenda recommendation and clarify that this purchase has nothing to do with the event that happened last week.  
    • At the end of last school year we began reviewing and listening to conversations over buses.
    • We have heard about alternative fuels and are moving forward with a pilot on our roads with our drivers.  It is a big part of this and they have given us feedback from our initial purchase.
    • We collected some data outside of Hillsborough County.  We have to go through a period of analysis on our roads, with our drivers, to address our needs, so we can move on to make future purchase.
    • We need to have the most accurate data to evaluate future purchases.
  • Thanked Gretchen Saunders for the clarity on the Financial Impact Statement.
  • Buses are paid for when delivered.
  • How will you get feedback from drivers and students?  A survey has been developed that went out to the drivers and then was modified for the students. 
    • Need to survey students on their experiences on the bus.  We may need to survey the parents as well.  Communications is on the top of the list and we will bring these items to the board.  Communication has to be the key.  We have to have a method in place and are working with transportation on how to notify parents when buses are going to be late.
  • How many wheelchairs fit on a lift bus?  Normally three wheelchairs however, some buses can pick up five wheelchairs.  We do not have ESE buses we are an integrated transportation system.
  • Discuss reorganization issues – courtesy busing, magnet, choice.  Superintendent Eakins has given us a 3-to-4 week turnaround and will provide an update to the Board.  The evaluation piece was explained.
  • How many buses have been auctioned?  Seventy-three buses have been sold at $145,000 received.  Dollars received goes to the purchase of new buses.
  • Superintendent has listened to employees and this board.
  • Explain the evaluation process.  The board would like to see the evaluation tool when released to the vendor. The next purchase would be 2016-2017.  We will begin evaluation process when we have all three buses in place.  We plan to order in November and December to have them delivered over the summer. 
  • Are we purchasing the hardware addressed?  IT is doing an evaluation on the server.  We will run both systems parallel.  Have we surveyed the parents about a tracking system?  No we have not.
  • Do all three buses have the same features?  Performance yes.  The Thomas has the adjustable pedals.  Type C bus did not have the option for the disc brake.
  • How do we survey the bus drivers if the buses are not identical?  Drivers will drive different buses to get a feel of the different manufacturer’s options.
  • Have we had discussion about the City of Tampa fuel station in Carver City?  We have looked at every avenue and are evaluating alternatives.
  • Technology on the bus for drivers is not to be used for discipline purposes.  Technology on the bus is something else that the driver has to use and does not want to put our drivers in harms way with another piece of technology.
  • Distribution of the buses.  Are buses assigned by routes?  What is the process?  Is it negotiated with HSEF?  We associated long routes with the new buses.  Senior drivers do get picked.  We tried to stabilize the mileage so they grow old together.  Superintendent Eakins said we will emphasize safety and stability when making decisions.

6.07

Approve the First Amendment to the Memorandum of Agreement Between Lighthouse Guidance Systems, Inc. and The School Board of Hillsborough County, Florida (Student Services Division)

Ansberto Vallejo, Director of Guidance Services, highlighted the item at the request of Mrs. Stuart and Vice Chair Edgecomb. 

Comment by Mrs. Stuart and Vice Chair Edgecomb. 

Discussion:

  • Requested Guidmii usage information a year ago and has not received it. 
  • It is Mrs. Stuart’s opinion that this system is not being used.  She asked for a motion to not uphold the Superintendent’s recommendation on this item.
  • Did we market this program? 
  • What training for students and parents? 
  • How has this been monitored at the school level that it is being used as proposed?
  • The program is not being utilized as it was developed.
  • Not willing to take money from schools’ internal accounts to support this program.  Edsby is funded by the school’s internal account. 
  • How was Guidmii originally funded?  Pepsi.  Is there Pepsi dollars available?  No.
  • Will all schools’ internal accounts be tapped if they use it or not?  Yes, middle schools do have to use it. 
  • If Guidmii were to go away what would the state law require of 8th grade students?  Each 8th grade student has to create a four-year academic plan.
  • What data is provided to the state?  The electronic data is collected and housed in the district office and are not audited.
  • Asked to withdraw motion to deny and it was denied by the maker of the motion, stating there is no proof Guidmii is being used beyond the 8th grade level.
  • Have we explored other mechanisms or companies that would be a substitute?  Not at this point.
  • We need to set up expectations and how they are going to use it.
  • This may be a time to reevaluate what we are using.
  • Suggested tabling the item or vote it down.
  • Keep Guidmii in place and research if this is the best program for our children.
  • If this agenda item is denied, what do we have in place now?  We don’t have anything in place now.  Scheduling program sheets go out in December.
  • How much time does it take to procure something that could be utilized by the guidance counselors?  If we can find a piggy back 60 to 90 days once it is brought to the board and staff trained.
  • What do other districts do to comply with the state mandate?
  • Do other companies have better pricing?  An RFP was not done originally and we need to do that.

Motion by Mrs. Stuart, second by Mrs. Griffin, to decline the Superintendent’s recommendation for item 6.07.  Motion carried four to two with Chair Valdes and Vice Chair Edgecomb opposed.

Mrs. Stuart asked that staff come back with a recommendation that is comparable, user-friendly, and with a plan in place to monitor usage.

Discussion

  • Assess the Piggyback and compare it to Guidmii.
  • Whatever is put in place has to be used districtwide.

6.23

Fiscal Year 2015/2016 Budget (Business Division)

Jeff Eakins highlighted Phase I and Phase II as were part of the discussions at the recent budget workshop.

Comments by Mrs. Snively and Vice Chair Edgecomb.

Discussion:

  • Commended the Superintendent and staff on the work being done.
  • What is the cost for upgrading the support positions for Area Superintendents and when do you plan to do that?  That is close to $24,500 additional cost.  When do you plan to do that?  Some of that is being taken care of with the cost savings with vacancies on Superintendent’s staff.  Superintendent will be checking on that.

Motion by Mrs. Stuart, second by Mrs. Snively, to approve the Fiscal Year 2015/2016 Budget.  Motion unanimously carried.

6.34

Authorize the Direct Negotiation Between Gibson Consulting Group and Hillsborough County Public Schools for an Educational and Operational Efficiency Review and Audit (Business Division)

Gretchen Saunders highlighted the item at the request of Mrs. Snively, Mrs. Stuart, Vice Chair Edgecomb, and Mrs. Griffin.  This item is a request to negotiate.

We have a workshop date, November 11 from 9 to 11 a.m. to invite Gibson Consulting Group to discuss the scope of work.  We need to get input from the board members prior to the workshop.

Discussion:

  • The Superintendent is going to hire an auditor. 
  • We have a list of audits that are done in the district.  This would be an operational and procedural audit to look at return of investment and help us find dollars to put back in the district.
  • Financial audit is the first step then performance audits based on the results.
  • Does Gibson have any relationships with anyone in this district?  They are out of Austin, Texas.  We will find out.  Point of clarification – if we do the process and we choose Gibson and then they hire someone from our area who has relationships with employees – what is your direction?  Does not want to see anyone connected with our community.  Looking for complete objectivity on this.  
  • The window of opportunity for the Superintendent to have a plan on where we are moving is closing.  It is the Superintendent’s goal to have a budget lockdown by the end of March.  The timing is critical.
  • Disagreed with the editorial that said the Superintendent owned the problems for the past.  The solutions that you come up with to solve the problems is what you will be held accountable.
  • Would like to align to our strategic plan and our accreditation with financial savings through efficiencies.
  • Can we get a copy of the Fairfax or Clark County audits for review?  What was their costs to get an idea of cost?  Yes.
  • This will come back to you for contract cost and scope of services.  If a contract cannot be negotiated it will not move forward.
  • When do we expect this to come back to the board?  After the board has a chance to meet with the Gibson Consulting Group.  There would have to be individual meetings with each board member, then a workshop.  It is the Superintendent’s recommendation for a five-or-six month timeline.
  • Does this proposal include an audit of HR benefits division or is that separate?  It is not included.
  • We need to break it down to Financial then performance operational audits.
  • What should this audit entail?  We will look at other reviews and create a summary for the board.  We would look at initial reviews and provide the board with the top things they seeking.

 

Motion by Mrs. Stuart, second by Mrs. Griffin, to authorize the direct negotiation between Gibson Consulting Group and Hillsborough County Public Schools for an Educational and Operational Efficiency Review and Audit.  Motion unanimously carried.

1.00 Curriculum and Instruction Division (Denny Oest)

1.01

Request for Authorization to Proceed – None

1.02

Approve Revisions to the Student Progression Plan, K-Adult for the 2015/2016 Academic Year

Denny Oest highlighted the item at the request of Mrs. Stuart, Chair Valdes, and Mrs. Griffin.  Barbara Hancock, Becky Kaskeski, and Leslie Granich, Instructional Leadership Directors each highlighted their grade levels.

1.03

Approve Affiliation Agreements for Health Science Education, 2015/2016

Chris Jargo, Assistant Director, Career and Technical Education, highlighted them at the request of Mrs. Griffin.

Items 1.04, 1.05, and 1.06 were highlighted together by Chris Jargo, Assistant Director, Career and Technical Education, at the request of Chair Valdes and Mrs. Griffin.

Comments by Chair Valdes, Mrs. Stuart, and Mrs. Griffin.

1.04

Request Approval of the Activities Calendar for Career and Technical Student Organizations, 2015/2016

1.05

Request Approval of the Activities Calendar for Civil Air Patrol, 2015/2016

1.06

Request Approval of the Activities Calendar for Junior Reserve Officers' Training Corps, 2015/2016

1.07

Approve Dual Enrollment Articulation Agreement with the District Board of Trustees of Hillsborough Community College, 2015/2016

Leslie Granich Instructional Leadership Director, highlighted the item at the request of Mrs. Stuart and Mrs. Griffin.  Comments by Mrs. Stuart, Mrs. Griffin, Vice Chair Edgecomb, and Chair Valdes.

Look at the return of investment of AP versus Dual Enrollment.  Superintendent Eakins said it depends on the universities the student plan on attending. Staff will be working on this and a timeline will be provided the board.

 

 

2.00 Student Services (Wynne Tye)

2.01

Request for Authorization to Proceed – None

 

 

3.00 Academic Support and Federal Programs Division (Tracye Brown)

3.01

Request for Authorization to Proceed – None

 

 

4.00 Human Resources Division (Stephanie Woodford)

4.01

Request for Authorization to Proceed – None

4.02

Approve Personnel List #1046—Instructional

4.02a

Approve Administrative Appointment/Transfers

  • Jennifer Canady, currently a Reading Coach at Jefferson High School, to the Assistant Principal for Student Affairs at Spoto High School, effective October 12, 2015
  • Cheryl A. Rodriguez, currently a Teacher at Webb Middle School, to the Assistant Principal for Student Affairs at Bloomingdale High School, effective October 12, 2015
  • Brent Williams, currently a Peer Evaluator, to the Assistant Principal for Student Affairs at Buchanan Middle School, effective October 12, 2015

4.03

Approve Personnel List #902—Instructional Support

4.04

Approve Teachers Considered Out of Field—Subject Area and English Language Learners

4.05R

Approve Disciplinary Action—Instructional Withdrew

4.06

Approve Disciplinary Action—Instructional Support (if any)

4.07

Approve Districtwide Comprehensive Safety Inspections Annual Report

Glenn Lathers, General Manager highlighted the item at the request of Mrs. Stuart and Mrs. Griffin.

Comments by Mrs. Stuart, Mrs. Snively, Mrs. Stuart, and Chair Valdes.

 

 

5.00 Information and Technology Division (Anna Brown)

5.01

Request for Authorization to Proceed  None

 

 

6.00 Business Division (Gretchen Saunders)

6.01

Request for Authorization to Proceed – None

6.02

Approve School Bus Brand Options and Purchase Utilizing the Florida Department of Education School Bus Bid #2015-01 for the Purchase of School Buses and Optional Equipment with Various State-Approved Vendors (Business Division)

Moved up on the agenda and voted separately.

6.03

Approve the Annual Master Inservice Plan Update Letter to the Florida Department of Education Commissioner (Student Services Division)

6.04

Approve the Agreement for Technical Services with C.E. Mendez Foundation, Inc. (Student Services Division)

6.05

Approve Agreement with the Florida State Fair Authority for High School Graduations (Administration Division)

Tanly Cabrera, Director highlighted the item at the request of Mrs. Snively, Mrs. Stuart, Chair Valdes, and Mrs. Griffin.

Comments by Mrs. Stuart, Mrs. Snively, Mrs. Griffin, and Vice Chair Edgecomb.

6.06

Approve the Agreement for Technical Services with Narcotics Overdose Prevention & Education (NOPE) of Hillsborough, Inc. (Student Services Division)

6.07

Approve the First Amendment to the Memorandum of Agreement Between Lighthouse Guidance Systems, Inc. and The School Board of Hillsborough County, Florida (Student Services Division)

Moved up on the agenda and voted separately.

6.08

Approve Renewal Agreement for Technical Services with the Arts Council of Hillsborough County for the 2015/2016 Artists-in-the-Schools Program (Curriculum and Instruction Division)

6.09

Approve the Renewal Purchase of Language and Literacy Software from Imagine Learning, Inc. (Sole-Source Provider) (Curriculum and Instruction Division)

6.10

Approve Head Start Program Governance, Management, and Shared Decision-Making Policies and Procedures, Internal Dispute Policies and Procedures, 2014/2015 Annual Self-Assessment, and Hiring Procedures (Academic Support and Federal Programs Division)

Evelyn McFadden, Supervisor, Head Start, highlighted the item at the request of Mrs. Snively.  Comments by Mrs. Snively, Vice Chair Edgecomb, and Mrs. Stuart.

Recessed at 10:39 p.m. and reconvened at 10:46 p.m.  Chair Valdes asked that 7.02 come back as an information item.  Would the board like to have the remaining fifteen items come back to the next meeting?  Consensus was not reached and the Chair proceeded with the meeting.

6.11

Approve the Interlocal and Business Associate Agreements Between Hillsborough County Board of County Commissioners Head Start/Early Head Start Program for Participation as a Delegate in the Head Start Program (Academic Support and Federal Programs Division)

6.12

Approve the Agreement for Technical Services for Waterford Early Learning Comprehensive, Computer-Based Curriculum for the Hillsborough County Public Schools Head Start Program for the 2015/2016 School Year (Academic Support and Federal Programs Division)

6.13

Approve the Rental of Event Rooms and Catering Services from the Sheraton Tampa East Hotel to Facilitate Training of School-Based Administrators and Teachers in the Elevating and Celebrating Effective Teachers and Teaching (ECET2) Initiative (Academic Support and Federal Programs Division)

Tracye Brown highlighted the item at the request of Mrs. Griffin and Chair Valdes. 

6.14

Approve the Piggyback Between Sun State International Truck, LLC and the Hernando County School Board Automotive, Truck and School Bus Parts, Supplies, Equipment, Accessories and Specialized Repairs—Invitation to Bid #15-060-02 (Business Division)

Moved up on the agenda and voted separately.

6.15

Approve the Amended Interlocal Agreement Between the School Board of Hillsborough County, Florida, and the Sheriff of Hillsborough County Relating to School Resource Deputies in Elementary Schools (Business Division)

Gretchen Saunders highlighted the item at the request of Mrs. Snively and Vice Chair Edgecomb.

6.16

Approve the Master Lease Agreement and Schedule Between Lenovo Financial Services and Hillsborough County Public Schools Out-of-School Time Program (HOST) for the Lease of Student Laptops (Academic Support and Federal Programs Division)

Debbie Zenk, highlighted the item at the request of Chair Valdes.

6.17

Approve the Recommendation Regarding the Purchases of Freightliner Parts and Services from Tampa Truck Center, LLC (Sole-Source Provider) (Business Division)

Moved up on the agenda and voted separately.

MaryKate Harrison, General Manager, highlighted the items 6.18 and 6.19 together, at the request of Mrs. Snively, chair Valdes, and Mrs. Griffin.  Comments by Chair Valdes and Vice Chair Edgecomb.

6.18

Approve the Agreement Between The School Board of Hillsborough County, Florida, and the Boys and Girls Clubs of Tampa Bay to Provide Dinner Meals for Afterschool Meals Program (Academic Support and Federal Programs Division)

6.19

Approve the Agreement Between The School Board of Hillsborough County, Florida, and the Tampa Metropolitan Area YMCA to Provide Snacks for the Success Afterschool Programs (Academic Support and Federal Programs Division)

6.20

Accept the Proposals Submitted by Various Vendors—Request for Proposal #15105-MST Real Estate Brokerage Services (Business Division)

6.21

Accept the Lowest Responsive, Responsible Bids Submitted by Various Vendors—Invitation to Bid #15106-MST Electrical Services (Business Division)

6.22

Approve List of Damaged, Stolen and Missing Tangible and Intangible Personal Property (Business Division)

6.23

Fiscal Year 2015/2016 Budget (Business Division)

Moved up on the agenda and voted separately.

6.24

Approve Contract #LK193 between the State of Florida, Department of Children and Families, Refugee Services and the School Board Hillsborough County, Florida (Academic Support and Federal Programs Division)

Tracye Brown highlighted the item at the request of Mrs. Snively.

6.25

Accept the Lowest, Responsive, Responsible Bid Submitted by Brantley Termite and Pest Control Services, Inc.—Invitation to Bid #15098-MST Fumigation Services (Business Division)

6.26

Accept the Piggyback Between Office Depot and The Cooperative Purchasing Network (TCPN) Contract #R5243 Managed Print Solutions (Business Division)

6.27

Approve Amendment to SchoolCity Contract and Software License Agreement to Add GradeCam Scanning Software for All Elementary Schools (Information and Technology Division)

6.28

Accept the Statement of Work with Amzur Technologies for Supplemental Staffing Services (Information and Technology Division)

6.29

Approve the Statement of Work with iBi Solutions for Cognos Support and Development Work (Information and Technology Division)

6.30

Approve the Agreement for Technical Services with Prismatic Services, Inc. for the Evaluation of the Learning for Life Continuation Grant Project (Information and Technology Division)

6.31

Approve Purchase and Continued Use of SAP Business Objects Licenses (Information and Technology Division)

6.32

Approve the Statement of Work with Amzur Technologies for Supplemental Staffing Service (Information and Technology Division)

6.33

Approve the Expenditure of Grant Funds from the Teacher Incentive Fund Grant for the Data Management System and Accept Statement of Work with Convergence Consulting Group for Continued Support (Information and Technology Division)

6.34

Authorize the Direct Negotiation Between Gibson Consulting Group and Hillsborough County Public Schools for an Educational and Operational Efficiency Review and Audit (Business Division)

Moved up on the agenda and voted separately.

6.35

Approve Payments and Three-Month Agreement for Technical Services with the Tampa Bay Arts & Education Network to Provide Video Broadcast Services (Chief of Staff)

Alberto Vázquez highlighted the item at the request of Mrs. Stuart.

 

 

7.00 Operations Division (Chris Farkas)

7.01

Request for Authorization to Proceed – None

Chris Farkas highlighted items 7.02 and 7.03 at the request of Chair Valdes.  Comments by Mrs. Stuart, Mrs. Snively, and Chair Valdes.

7.02

Approve the 2016-2020 Five Year Facilities Work Plan

7.03

Approve 2015/16 Public Education Capital Outlay (PECO) Maintenance Projects

7.04

Approve Spot Survey 4.4 for Brandon and East Bay High Schools, Sulphur Springs K-8 Community School, and the Technology Operations Center at Silo Bend

7.05

Approve Acceptance of Project for Kitchen and Bleacher Renovations at Robinson High School

 

 

8.00 Administration Division (Larry Sykes)

8.01

Request for Authorization to Proceed – None

8.02

Approve the Recommendations for Change of Placement of Regular Students

8.03

Approve the Recommendations for Change of Placement of Exceptional Student Education Students

8.04

Approve Out-of-County/Out-of-State and Overnight In-County Student Field Trips

8.05

Approve Waiver of Rental Fees

8.06

Approve Graduation Dates for the 2015/2016 School Year

 

 

9.00 Unclassified

9.01

Request for Authorization to Proceed – None

Motion by Mrs. Griffin, second by Mrs. Snively, to vote on the items pulled from the consent agenda.  Motion unanimously carried.

10.00 Information

10.01

Request for Authorization to Proceed –– None

10.02

Approved School Activity Requests for April 1, 2015—June 30, 2015 (Business Division)

10.03

The 2016 Employee Benefits Annual Open Enrollment (Human Resources Division)

Tracy Schtzgberg, General Manager highlighted the item at the request of Vice Chair Edgecomb and Mrs. Griffin.

10.04

Information Regarding the Expansion of MyPaymentsPlus Payment Solution (Business Division)

10.05

2015/2016 Student School Board Representative Pilot Program (Deputy Superintendent)

Van Ayres highlighted the item at the request of Vice Chair Edgecomb and Mrs. Griffin.

10.06

Recognize the Month of October as Bullying Prevention Awareness Month (Administration Division)

Scheduled Hearings on Policies and/or Business Items

01

Public Hearing on the Adoption of Instructional Materials for International Baccalaureate Science (Curriculum and Instruction Division)

Chair Valdes adjourned the school board meeting and convened the Public Hearing at 5:01 p.m. on the Adoption of Instructional Materials for the IB Science.

Karin Johns, Supervisor, Educational Materials, outlined the proposed adoption of materials.  The official adoption will take place at a later date.

Public Comments:

  • Emma Janes Miller – against teaching theory as fact
  • Nathalie Tomczak – against teaching theory as fact
  • Rebecca Bryant – against teaching theory as fact

Chair Valdes said the Board will consider the adoption of the material at the next board meeting on October 13, 2015.  She adjourned the Public Hearing and reconvened the School Board Meeting at 5:14 p.m.

Other Business and Board Comments - None

Superintendent’s Comments - None

Adjournmentwith no further business the meeting was adjourned at 11:17 p.m.  (Audio recording on file.)

HCPS publishes minutes of School Board meetings after Board approval. Although the online minutes do not include signatures, citizens may arrange to review the official documents by completing a public records request with the Communications Department.

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