Our district and schools are on SUMMER HOURS until Friday, July 27, 2018. Our summer district office hours are 7 a.m. to 5:30 p.m., Monday through Thursday. School hours vary by location. Schools and district offices are closed on Friday during summer hours. Our district will return to regular business hours Monday, July 30, 2018.

Skip Navigation
Divisions

School Board

HCPS publishes minutes of School Board meetings after Board approval. Although the online minutes do not include signatures, citizens may arrange to review the official documents by completing a public records request with the Communications Department.

MINUTES
SCHOOL BOARD OF HILLSBOROUGH COUNTY, FLORIDA
901 E. Kennedy Boulevard, Tampa
Tuesday, December 9, 2014

The School Board of Hillsborough County, Florida, met in regular session December 9, 2014, at 3 p.m., in the School Board Auditorium, 901 East Kennedy Boulevard, Tampa, with Superintendent MaryEllen Elia, and Board Members Doretha W. Edgecomb, April Griffin, Sally Harris, Carol Kurdell, Melissa Snively, Cindy Stuart, and Susan Valdes, present.  Chair S. Valdes presided.

Others present were:

Board Attorney – James Porter
Deputy Superintendents:  Jeff Eakins and Cathy L. Valdes
Assistant Superintendents/Division Chiefs:
      Academic Support and Federal Programs –Larry Sykes
      Administration – Lewis Brinson
      Business – Gretchen Saunders
      Curriculum and Instruction – Wynne Tye
      Facilities – Chris Farkas
      Governmental Relations – Connie Milito
      Human Resources – Stephanie Woodford
      Information and Technology/Empowering Effective Teachers Grant – Anna Brown
      Student Services – George Gaffney
Communications Officer – Stephen Hegarty
External Communications Manager – Tanya Arja
External Communications Assistant Manager – Kristin Davis
Senior Administrative Secretary (Recording) – Linda Fernandez

News Media Representatives:
      Tampa Bay Times – Marlene Sokol
      Tampa Tribune – Erin Kourkounis

Approximately 175 people were in the audience, including other school district personnel.

Call to Order:  Meeting called to order at 3 p.m.

Moment of Silence and Pledge of Allegiance:  Moment of silence followed by Vice Chair Edgecomb leading in the Pledge of Allegiance to the United States Flag.  Vice Chair Edgecomb dedicated the moment of silence to the victims, families, children, teachers, and first responders who witnessed and experienced the Sandy Hook Elementary School tragedy that occurred two years ago. 

Withdrawn Items – D.01, 4.06, and 8.11

Adoption of the Agenda:

Motion by Ms. Edgecomb, second by Mrs. Griffin, to adopt the agenda.  Motion unanimously carried. (Withdrawn items were not indicated at the time of the motion.)

Board – Roll Call:  Chair S. Valdes declared a quorum with all Board Members present. 

Approval of Minutes

Motion by Ms. Edegcomb, second by Mrs. Stuart, to approve the following:
            October 8, 2014, School Board Workshop
            October 15, 2014, School Board Workshop
            October 17, 2014, School Board Workshop
            November 18, 2014, School Board Reorganization Meeting
Motion unanimously carried.

Board Guidelines

Vice Chair Edgecomb read the guidelines into the record.

Chair S. Valdes introduced Raymond Padgett, Principal, of Pierce Middle School.  He introduced Harry Williamson, Music Director and the drum line members stated their name and grade into the record.

Comments by Mrs. Stuart and Mrs. Griffin.

Speakers to Agenda Items

Speaker

Item No.

Jose Colindres

G-01

Mrs. Griffin said she will address the Sunshine Law and how it affects the Task Force Committee.  Ms. Edgecomb also addressed the School Board Members’ Way of Work as it relates to speakers to agenda.

Noel Patti

4.05

 

  • Mr. Porter advised the board not to address the issue because it will be coming to the board as a termination hearing
  • Mrs. Griffin said she would like this to be moved to the top of the workshop topics as she requested this workshop last year.  She asked for a suspension of EET evaluations until the board figures it out. 
  • Mr. Porter suggested that he report back to the board on the status of the case pending. 
  • Ms. Edgecomb expressed concern that after being cautioned by attorney we should not have discussions.

 

Linda Tossoonian

G-01, Audience Comments

Charles Harris

8.09

Rev. Russell Meyer

8.09, Audience Comments

Bennie Green

4.05

Debra Hossey

4.05, Audience Comments

Tim Bower Rodriguez

8.10

Eddie Adams

Audience Comments

Alphenia Lee Wright

Audience Comments

Sheff Crowder

Audience Comments

Elizabeth Flower

Audience Comments

Kelly-Ann Riddell

Audience Comments

Suspended Agenda

01

Suspended Agenda

Jeff Eakins highlighted the suspended agenda.

  • #3 – Shared an update on the task force meeting that was held on Friday, December 5, 2014.  There are three more meetings scheduled.  The task force addressed the time to discuss the issues.  We will be cognizant to the agenda and time allowed and plan to get information out to the task force members prior to the scheduled meeting.  Originally this was a committee to exchange ideas and not a task force.  The last three or four months the task force has expressed that they would like to make recommendations to the superintendent to the current Code of Conduct.

    Mr. Porter described the Sunshine Law and when it comes in play.  We have reviewed this and we recommend they follow the Sunshine Law from this point forward. 

    Mrs. Stuart asked about the facilitator who was brought in.  What is the length of time he will be working with the task force.  What happens after his time is over?  She would like to ask the task force how they want to proceed and noted that change of placement was not addressed. 

    Mr. Eakins said Mr. Gilzine will be with us through March 6, 2015.  He asked if the task force would become a committee with a Chair that submits reports to the board after March.  We are going to make recommendations to the board for short term issues and have to establish what will happen long term.  We have to have open and transparent conversations.  We have short term issues to address to set our students up for success.  At that point we would establish a structure.  

    Ms. Edgecomb said part of the frustration is trying to find the right answers on the complex problem this task force is trying to address.  There is a commitment from the task force to get answers; however, monthly meetings are not enough to make that to happen.  She expressed her concern regarding the task force members who are not attending regularly.  It is her understanding that the task force will be going to a school and talk to students to gather their input.  We have to stop the criticisms and come up with solutions.  It is time to talk about a real plan of action.
  • Update on transportation plan by Mr. Jim Beekman.  
    • We have been identifying "as is” processes that are within the transportation areas and reviewing them so we can take them where they need to be.  
    • Introducing key performance indicators to staff and performance management concepts in order to measure performance.
    • Meeting with drivers, mechanics, and other units within transportation and collecting issues and/or concerns. 
    • We have been working with our current GPS vendors and reviewing other contracts from procurement, trying to see if we can achieve better performance.  
    • Developing some standard operating procedures that do not exist and updating some of the language to be in compliance with Florida Statute and Florida Administrative Code.
    • We are building our experiential surveys from our internal and external customer groups.
    • Hillsborough is experiencing much of the same things being experienced nationwide.  Three of those areas are:  1) Capital with buses.  This board has made a commitment to meet that head on with the bus replacement plan.  2) Drivers – we will bring back to you some targeted job fairs to look for drivers and get those positions filled.  3) The newest one at the national level is student discipline on school buses.  We have seen an 11% reduction in referrals.  Hillsborough has been blessed with having dedicated people working in the transportation department. 
  • Closed captioning update.  
    • We have placed information on the agenda. 
    • We have a temporary sign at the sign-in table.  
    • We are working on the second TV.  
    • We do have a tablet available.  
    • Mrs. Griffin asked to see if what is captioned aligns with what was spoken.

Teaching and Learning -- None

Proclamations -- None

Administrative Appointments

Chair Valdes asked that 9.03 be brought up on the agenda with the appointments.

01

Approve the Administrative Appointment of Human Resource Partner (Human Resources Division) Withdrawn

02

Approve the Administrative Appointment of the Principal of Alonso High School (Administration Division)

Motion by Mrs. Kurdell, second by Ms. Edgecomb, to appoint Kenneth Hart, currently Principal of Monroe Middle School, to the Principal of Alonso High School, effective January 5, 2015.  Motion carried with Mrs. Griffin absent for the vote.

03

Approve the Administrative Appointment of the Principal of Clark Elementary School (Administration Division)

Motion by Mrs. Stuart, second by Ms. Edgecomb, to appoint Kelly Wisneski, currently Assistant Principal for Elementary Instruction at Clark Elementary School, to the Principal of Clark Elementary School, effective January 5, 2015.  Motion carried with Mrs. Griffin absent for the vote.

04

Approve the Administrative Appointment of the Principal of Thonotosassa Elementary School (Administration Division)

Motion by Mrs. Kurdell, second by Ms. Edgecomb, to appoint Jonathan Barlar, currently Principal of Morgan Woods Elementary School, to the Principal of Thonotosassa Elementary School, effective January 5, 2015.  Motion carried with Mrs. Griffin absent for the vote.  
Ms. Edgecomb thanked Mrs. Dafeldecker for her years of service.

 

9.03

Approve the Administrative Appointment for the Assistant Superintendent for Student Services
Superintendent Elia made farewell remarks to George Gaffney who is retiring.

Motion by Mrs. Kurdell, second by Ms. Edgecomb, to appoint Wynne Tye, currently Assistant Superintendent for Curriculum and Instruction, to the Assistant Superintendent for Student Services, effective, January 5, 2015.  Motion carried with Mrs. Griffin absent for the vote.

Chair S. Valdes recognized former principals who were in the audience.  Darlene Choe former Lake Magdalene principal.  Brenda Griffin former principal of Clark Elementary School, and Cheryl Dalfedecker, who is retiring this year.  Superintendent Elia recognized Dallas Cooper who is retiring after forty-five years of service.

Chair S. Valdes called for a motion and vote to move items 8.07 and 8.08 up on the agenda and have a separate vote.

Motion by Mrs. Stuart, second by Mrs. Snively, to move items 8.07 and 8.08 up on the agenda and have a separate vote.  Motion carried with Mrs. Griffin absent for the vote.

8.07

Approve the Naming of the Baseball Field at Gaither High School

Tommy Morrill, highlighted the item at the request of Chair S. Valdes and Mrs. Stuart.  It is his recommendation to name the field in honor of Frank Permuy the first baseball coach at Gaither High School.  He highlighted Coach Permuy’s career with Gaither High School Baseball.

Motion by Mrs. Stuart, second by Mrs. Kurdell, to name the baseball field at Gaither High School, the Frank Permuy Baseball Field.  Motion unanimously carried.  

Mrs. Stuart made comments.  Chair S. Valdes mentioned that City Councilman Charlie Miranda was present earlier today for this agenda item but had to leave.

8.08

Approve the Naming of the Theater at Orange Grove Middle Magnet School of the Arts

Shannon Butler, Principal accompanied by Pamela Glass, PTSA Officer, highlighted the item at the request of Chair S. Valdes and Mrs. Stuart.  Mrs. Butler provided a brief history of Dr. Jack Lamb’s career and contributions to Orange Grove School and more currently Orange Grove Middle Magnet School.

Motion by Mrs. Kurdell, second by Mrs. Harris, to name the theater at Orange Grove Middle Magnet School, the Jack Lamb Theater.  Motion carried with Mrs. Stuart absent for the vote.  

Ms. Edgecomb said she believes that this is the first time a board member has had a school and a room named in their honor.

Recommendations and Reports of Superintendent Requiring Board Approval

Motion by Mrs. Griffin, second by Mrs. Harris, to vote on the consent agenda with the following items pulled for discussion.  These items will be voted on all together at the end of discussion.  (Withdrawn items noted at this time.)

Consent Agenda:  1.02, 1.03, 1.04, 1.05, 3.02, 4.07, 4.08, 6.10, 6.30, 6.44, 7.02, 8.09, 8.10, and 8.11
Information Items:  10.04 and 10.05

Motion carried with Mrs. Kurdell and Mrs. Stuart absent for the vote.

 

1.00 Curriculum and Instruction Division (Wynne A. Tye)

1.01

Request for Authorization to Proceed – None

1.02

Approve Renaming District Technical Centers to Technical Colleges

Scott Brooks, General Director, Career, Technical, and Adult Education, highlighted the item at the request of Chair S. Valdes, Ms. Edgecomb, and Mrs. Griffin.  Chair S. Valdes, Ms. Edgecomb, Mrs. Griffin, Superintendent Elia, and Mrs. Kurdell made comments.

1.03

Approve Revised Customer and Student Price List for the Cosmetology and Barbering Programs

Scott Brooks, General Director, Career, Technical, and Adult Education, highlighted the item at the request of Chair S. Valdes.

1.04

Approve Articulation Agreement with the District Board of Trustees of Hillsborough Community College, 2015/2016 and Establish Collegiate High Schools in Hillsborough County

Eric Bergholm, General Director, Advanced Academic Programs, highlighted the item at the request of Ms. Edgecomb and Mrs. Griffin.

1.05

Approve Interlocal Agreement for Educational Services with Hillsborough County, Florida

Scott Brooks, General Director, Career, Technical, and Adult Education, highlighted the item at the request of Chair S. Valdes and Ms. Edgecomb.  Mrs. Griffin made comments.

 

 

2.00 Instructional Support (George Gaffney)

2.01

Request for Authorization to Proceed – None

 

 

3.00 Student Services and Federal Programs Division (Larry Sykes)

3.01

Request for Authorization to Proceed – None

3.02

Approve the Job Description for Part-time Student Nutrition Aide

MaryKate Harrison, General Manager of Student Nutrition, highlighted the item at the request of Ms. Edgecomb and Mrs. Stuart.  Ms. Edgecomb made comments.

 

 

4.00 Human Resources Division (Stephanie Woodford)

4.01

Request for Authorization to Proceed – None

4.02

Approve Personnel List #1031—Instructional

4.02a

Approve Administrative Appointments/Transfers (all appointment effective January 5, 2015)

  • Charles Watts, currently Peer Evaluator to the Coordinator – PREVENT Grant – Professional Development, Student Services
  • Whitnee Shaffer, currently Peer Evaluator to the Coordinator – PREVENT Grant Implementation, Student Services
  • Stacy Wrenn, currently Mentor Evaluator to the Coordinator – School Climate Transformation Grant – PD, Student Services
  • Jenny Hunkins, currently RTI Facilitator to the Coordinator – School Climate Transformation Grant, Student Services
  • Stephanie M. Schwindt, currently Mentor Evaluator to the Assistant Principal for Student Affairs at Gaither High School
  • Kevin McDonald, currently a Teacher at Brandon High School to the Assistant Principal for Student Affairs at Brandon High School
  • Lipi Datta-Reid, currently Assistant Principal for Elementary Instruction at Sheehy Elementary School to the Assistant Principal for Student Affairs at Van Buren Middle School
  • Robert Chisholm, currently a Teacher at Progress Village to the Assistant Principal for Student Affairs at Ferrell Middle Magnet School
  • ·         Keensha Parham, currently an Assistant Principal for Student Affairs at Wilson Middle School to the Coordinator, Adults with Disabilities, Career, Technical and Adult Education
  • Joseph Morris, currently a Student Intervention Specialist at Armwood High School to the Coordinator of Credit Recovery, Curriculum and Instruction, Secondary Education
  • Christina Durkee, currently a District Resource Teacher, AVID, Advanced Academics to the Coordinator of GEAR UP, Advanced Academics, Curriculum and Instruction
  • Nicole Jacquay, currently District Resource Teacher, Academic Support and Federal Programs to the Coordinator, STEM (Science, Technology, Engineering, Mathematics) , STEM, Curriculum and Instruction
  • Christine Danger, currently a Resource Teacher at Turner Bartels K-8 School to the Coordinator of MSP (Math-Science Partnership), STEM, Curriculum and Instruction
  • Jaclyn Rowehl, currently Assistant Principal for Student Affairs at Turkey Creek Middle School, to the Assistant Principal for Student Affairs at Tinker K-8 School
  • Denise Wheatley, currently a Teacher at Bevis Elementary School, to the Assistant Principal for Elementary Instruction at Tinker Elementary School

4.03

Approve Personnel List #887—Instructional Support

4.04

Approve Teachers Considered Out of Field—Subject Area and English Language Learners

4.05

Approve Disciplinary Action—Instructional

4.06

Approve Disciplinary Action—Instructional Support  Withdrawn

4.07

Approve the Job Description for Executive Officer, Human Resources Compliance

Mark West, General Manager of Employee Relations, highlighted the item at the request of Chair S. Valdes, Ms. Edgecomb, and Mrs. Stuart.  Ms. Edgecomb made comments.

4.08

Approve Teacher Evaluation Handbook

Marie Whelan, Administrator on Special Assignment highlighted the item at the request of Chair S. Valdes and Mrs. Stuart.

 

 

5.00 Information and Technology Division (Anna Brown)

5.01

Request for Authorization to Proceed – None

 

 

6.00 Business Division (Gretchen Saunders)

6.01

Request for Authorization to Proceed – None

6.02

Accept the Piggyback Between Mohawk Resources, LTD and Department of Management Services Contract #075-490-07-ACS Vehicle Lifts and Related Garage Equipment for the Purchase of Automotive Equipment (Business Division)

6.03

Accept the Select Maintenance Agreement #ZK-050310-1 with Tampa Bay Trane for Heating, Ventilating, and Air Conditioning (HVAC) Maintenance at Various Schools (Business Division)

6.04

Approve Contract for Medicaid Data Management Partnership with New Springs Elementary School (a Charter School) (Business Division)

6.05

Approve Contract for Medicaid Data Management Partnership with New Springs Schools (a Charter School) (Business Division)

6.06

Accept the Lowest, Responsive, Responsible Bids Submitted by Multiple Vendors—Invitation to Bid #14128-MST Bleacher and Backstop Inspection and Repair (Business Division)

6.07

Approve Budget Amendments for the Period Ended October 31, 2014 (Business Division)

6.08

Approve the Piggyback Between Marks Air, Inc. and the Hernando County School Board, Invitation to Bid #14-929-11 School Buses: Air Conditioning Repair and Maintenance On-Site Services (Business Division)

6.09

Approve ICT Agreement with Certification Partners, LLC to Provide Certification Curriculum and Testing for Career and Technical Education Students (Curriculum and Instruction Division)

6.10

Approve the Renewal Purchase of Renzulli Learning Site Licenses from CompassLearning, Inc. (Sole-Source Provider) for the 2014/2015 School Year (Curriculum and Instruction Division)

Ms. Edgecomb made comments.

6.11

Approve Renewal of Revised Membership Agreement with the National Academy Foundation for Academies at Armwood, Brandon, Chamberlain, Jefferson, and Steinbrenner High Schools (Curriculum and Instruction Division)

6.12

Approve Addendum 2 to the Certified Internet Web Academy Agreement with Certification Partners, LLC to Provide Certification Curriculum and Testing for Career and Technical Education Teachers and Students (Curriculum and Instruction Division)

6.13

Approve Purchase of Comprehensive English Language Learning Assessment from Accountability Works (Sole-Source Provider) (Curriculum and Instruction Division)

6.14

Approve Purchase of Resources, Professional Development, and Materials from Teacher Created Materials Publishing (Sole-Source Provider) (Curriculum and Instruction Division)

6.15

Approve Purchase of Supplemental Content Area Glossaries, Resources, and Curriculum Materials from Capstone Classroom (Sole-Source Provider) (Curriculum and Instruction Division)

6.16

Approve Purchase of Supplemental Parental Engagement and Home Education Communication Materials from Channing Bete Company, Inc. (Sole-Source Provider) (Curriculum and Instruction Division)

6.17

Approve Agreement with Embry-Riddle Aeronautical University to Establish an Aerospace Career Academy with Dual-Enrollment Courses at Robinson High School (Curriculum and Instruction Division)

6.18

Approve Purchase of Automotive Trainer Equipment from Consulab (Sole-Source Provider) for the Automotive Program at Bowers/Whitley Career Center (Curriculum and Instruction Division)

6.19

Approve Memorandum of Agreement between National Council for Behavioral Health and The School Board of Hillsborough County, Florida (Student Services Division)

6.20

Approve Renewal Agreements with Officials Organizations for Athletic Contests, 2014/2015 (Student Services Division)

6.21

Approve Agreement for Technical Services with New Reach Associates, LLC to Support the 2014/2015 Instructional Leadership Teams (Curriculum and Instruction Division)

6.22

Approve Agreements with Officials Organizations for Athletic Contests, 2014/2015 (Student Services Division)

6.23

Accept the Lowest, Responsive, Responsible Bid Submitted by Multiple Vendors—Invitation to Bid #14136-MST Door Hardware and Replacement Locks (Business Division)

6.24

Approve the Piggyback Between Market Point, Inc. and General Services Administration  Contract # GS-35F-0487Y General Purpose Commercial Information Technology Equipment, Software and Services (Business Division)

6.25

Approve the Agreement for Technical Services with Divine Individuals with Virtuous Attitudes, LLC to Provide Self Esteem Building Activities at Just, Potter, and B.T. Washington Elementary Schools During the EdVenture Program (Academic Support and Federal Programs Division)

6.26

Approve the Agreement for Technical Services with Cross & Joftus, LLC to Conduct Team Assessment, Design, and Capacity-Building for the Student Services Division, as Required by Provisions of the Project Prevent Grant (Student Services Division)

6.27

Accept the Lowest, Responsive, Responsible Bids Submitted by Multiple Vendors—Invitation to Bid #14117-MST Mowing and Grounds Maintenance Service (Business Division)

6.28

Approve Disposal of Obsolete Stores Inventory (Business Division)

6.29

Accept the Master Services Agreement and Statement of Work with Sunera LLC for Information Security Advisory Assistance (Information and Technology Division)

6.30

Approve the Renewal Purchase of Desktop Multiplayer Licenses from DimensionU, Inc., (Sole-Source Provider) to be Utilized in the Hillsborough Out-of-School Time (HOST) Program (Academic Support and Federal Programs Division)

Ms. Edgecomb made comments.

6.31

Approve the Agreement for Technical Services with Prismatic Services, Inc. for the Evaluation of the Learning for Life Continuation Grant Project (Information and Technology Division)

6.32

Accept the List of Approved Vendors for Invitation to Bid #14058-MST Painting Services (Pre-Qualification) (Business Division)

6.33

Accept the Proposal from SchoolCity, Inc.—Request for Proposal #14080-DST Assessment Platform (Business Division)

6.34

Approve the Piggyback Between Multiple Vendors and the Hernando County School Board, Bid #11-785-25-RN—Classroom Instructional Materials, Supplies, and Equipment Catalog Discounts (Business Division)

6.35

Accept the Lowest, Responsive, Responsible Bids Submitted by Multiple Vendors—Invitation to Bid #14138-DST Ford Vehicles (Business Division)

6.36

Approve the Recommendation Regarding the Purchase of "Unique Learning System” Curriculum from N2Y, Inc. (Sole-Source Provider) (Student Services Division)

6.37

Accept the Lowest, Responsive, Responsible Bid Submitted by Multiple Vendors—Invitation to Bid #14085-EST Musical Instruments—Elementary (Business Division)

6.38

Approve the Piggyback Between Multiple Vendors and The School Board of Lake County, Florida, Bid #3745BM—Catalog Discounts for Classroom Instructional Aids (Business Division)

6.39

Approve the Piggyback Between Scholastic Education and The School Board of Charlotte County, Florida, Bid #12/13-312SL(R1)—Catalog Discount (Business Division)

6.40

Approve the Delegation of Signing Authority for the Child Care Food Program (Academic Support and Federal Programs Division)

6.41

Accept the Lowest, Responsive, Responsible Bid Submitted by Himes Electric Company, Inc.—Invitation to Bid #14109-MST Athletic Field and Parking Lot Lighting Maintenance and Repair (Business Division)

6.42

Approve the Agreement for Technical Services with Key2Ed, Inc. (Student Services Division)

6.43

Approve the Competitive Grant Application Submissions Between January 1 and December 31, 2015, from the Grants and Research Operations Office; Accept all Grant Funds Generated Through Awarded Grant Applications During That Time Period (Academic Support and Federal Programs Division)

6.44

Approve the Comprehensive Annual Financial Report (CAFR) for the Fiscal Year Ending June 30, 2014 (Business Division)

Gretchen Saunders highlighted the item at the request of Mrs. Stuart.

6.45

Approve Renewal of the Sub-Agreement with the Boy Scouts of America, Gulf Ridge Council for Services Associated with the Learning for Life Grant Implemented in Elementary School Sites (Curriculum and Instruction Division)

 

 

7.00 Facilities Division (Chris Farkas)

7.01

Request for Authorization to Proceed – None

7.02

Approve the 2013/2014 Energy Conservation Report, Energy Mentor Incentives, and School Incentives and Penalties

P. J. Crespo, Department Manager, HVAC/Energy Management, highlighted the item at the request of Chair S. Valdes who also made comments.

7.03

Approve Construction Documents and Guaranteed Maximum Price and Resolution to Draw Additional Impact Fee Funds for a Classroom Addition at Lennard High School

7.04

Approve Acceptance of Project for Painting (Exterior) at Two Sites (Cimino, Jennings)

 

 

8.00 Administration Division (Lewis A. Brinson)

8.01

Request for Authorization to Proceed – None

8.02

Approve the Recommendations for Change of Placement of Regular Students

8.03

Approve the Recommendations for Change of Placement of Exceptional Student Education Students

8.04

Approve Out-of-County/Out-of-State and Overnight In-County Student Field Trips

8.05

Approve Waiver of Rental Fees

8.06

Approve Application to Apply for 2015 Public Law 874 Funds

8.07

Approve the Naming of the Baseball Field at Gaither High School

8.08

Approve the Naming of the Theater at Orange Grove Middle Magnet School of the Arts

8.09

Approve the Application for Tampa Academy of Math and Science

Jenna Hodgens, Director of Charter Schools highlighted the item at the request of Ms. Edgecomb and Mrs. Stuart.  Comments by Ms. Edgecomb, Mrs. Stuart, and Chair S. Valdes.

8.10

Approve the Application for Excelsior Prep Charter School

Jenna Hodgens, Director of Charter Schools highlighted the item at the request of Mrs. Edgecomb, and Mrs. Stuart.  Comments by Ms. Edgecomb.

8.11

Deny the Application for Hillsborough Lighthouse Charter School  Withdrawn

 

 

9.00 Unclassified

9.01

Request for Authorization to Proceed – None

9.02

Approve the Agreement Between The Hillsborough Consortium for Technology and Education Inc., the Hillsborough Classroom Teachers Association, and The School Board of Hillsborough County, Florida (Deputy Superintendent)

9.03

Approve the Administrative Appointment for the Assistant Superintendent for Student Services

This item was pulled and voted on with Section D – Appointments.

Motion by Mrs. Stuart, second by Mrs. Griffin, to vote on the items pulled from the consent agenda.  Motion unanimously carried.

10.00 Information

10.01

Request for Authorization to Proceed – None

10.02

Monthly Financial Position Reports as of October 31, 2014 (Business Division)

10.03

Approved School Activity Requests for July 1—September 30, 2014 (Business Division)

10.04

USF Robert Noyce STEM Scholars Program (Curriculum and Instruction Division)

Larry Plank, Director, STEM K-12, highlighted the item at the request of Mrs. Stuart.  Superintendent Elia made comments.

10.05

Organizational Charts with Support Staff (Deputy Superintendent)

Jeff Eakins highlighted the item at the request of Chair S. Valdes and Mrs. Stuart.

Discussion:

  • Mrs. Stuart explained her reasoning for the information and described the  board member’s support staff. 
  • Mrs. Griffin shared what is done in other counties.  She does not want this conversation to disparage their current secretaries.  She suggested one "policy aide” per board member and keep the secretaries where they currently serve.  She would like to replicate the county commissioners where the aides represent them out in the community.  The job has grown immensely and the aide would return phone calls for her much like a county commission aide.
  • Mrs. Kurdell said this job has evolved; however, it is a part-time job by law.  She would not like to hire someone to speak for her.  What would this cost?  When this was discussed by prior boards it was decided to keep the money in the classroom.  She is not willing to spend that money on an office or an aide.
  • Ms. Edegcomb said Ms. Kurdell expressed her concerns.  It will be a matter of economics and finance. She would rather see the money in our schools and would not feel comfortable to have someone speak for her in the community.  She reiterated that county commissioners are full-time where this board is part-time.
  • Mrs. Harris said as a new board member she needs more time to process.  She stated staff has been very helpful preparing her.
  • Mrs. Griffin said legislators are part-time and they have aides in Tallahassee and district offices as well.  An aide would not necessarily have to speak for her but could attend meetings and take notes.  If a board member does not want an aide they could leave the position vacant.  She suggested lobbying legislators to make this a full-time job.  She does not see the position as a secretary but as a "policy aide.”  She relies a lot on community support and would like to have a conversation at the next meeting.
  • Mrs. Snively agreed with Mrs. Harris.  She is hesitant to spend tax payer dollars on this until she can make an educated decision.  She has asked for a job description and what she can ask her secretary to do.  If she had to vote today she would keep the dollars in the classroom.
  • Mrs. Stuart said their secretaries do a phenomenal job.  Our tax payers are more surprised that we do not have individual secretaries.  She has concerns about Sunshine violations due to lack of privacy in the office.  It is not an environment where we can come into work.  She works out of the house and mostly meets constituents in the community.  She asked if because board members are part-time, does that limit their hiring support staff.  
  • Mr. Porter said the fact that board members are part-time does not mean they could have a full-time secretary.  The only staff that the board can hire is the superintendent and the school board attorney.  The board does not have the power to hire someone on their own; it would be the recommendation of the Superintendent.  An analysis was suggested and that would be appropriate to ask the superintendent to do that. 
  • Chair S. Valdes would like to see everything from office space, current secretaries, economic impact, financial impact, and job description for the "policy aide.”  She said as a Spanish speaking elected official her work is 24-7.  She does feel a void and appreciates the work of her current support staff, however, would be open to looking at the analysis and see where we move.  She serves on a board and when she asked for her secretary to attend on her behalf and take notes, it was denied.
  • Mrs. Kurdell asked to have the legal issue researched and it could be referenced in the Superintendent’s contract.  She suggested that the scope be broadened.  She said that legislators have budgets for aides and office space, we do not.
  • Mrs. Griffin said the board could set the budget.  As a board we have to have these discussions publically.  We need to find out the cost of office space and set a budget for the aides ourselves.  We are the ones that approve job descriptions and the superintendent makes the recommendations.  She would like to interview and have input on who is representing and supporting her.  Her secretary is phenomenal, but she needs someone that understands the political environment we work in.  It is difficult to get information when we ask for it.  She has lost track of items that she has requested from our attorney.
  • Ms. Edgecomb said we have articulated our concerns and positions.  We have asked questions when we were are not sure and relied on our attorney to guide us.  We have gone through the democratic process.

    Motion by Mrs. Stuart, second by Mrs. Griffin, to request the superintendent bring back a comprehensive cost analysis of what a policy aide would entail for board members.  Including office space, salaries, etc. and the legal opinion from our attorney. Motion carried six to one with Ms. Edgecomb opposed.

    Superintendent Elia said there are issues regarding facilities, staff, and legalities.

    Mrs. Griffin said as we look at the office space maybe it would be downtown or at a school site.  She asked what resources are available.

    Mrs. Snively asked if this would be replacing the existing secretaries.  No.

 

Scheduled Hearings on Policies and/or Business Items - None

Other Business and Board Comments

Ms. Edgecomb

  • She shared the information on LEAD and how our students can show and share their talents in three forms:  literature, performance and visual arts.  She encouraged teachers to encourage our students to participate in this contest.

 

Mrs. Harris

 

  • She asked the board to consider a workshop/retreat where we can all get together and get to know what our goals are so we can have a focus. Chair S. Valdes said her secretary is looking into dates for the beginning of next year to have a retreat.

 

Mrs. Griffin

 

  • Invited the board to a town hall meeting she is hosting on Thursday, December 18, at 6 p.m. at Chamberlain High School.  She is looking to circle back around regarding the Transportation Department.  She would like to hear from the public on what they would like to see this board address.  She would like to see some staff members present and asked if Mr. Farkas or Mr. Beekman could attend to screen questions.  Formal invitations will follow via email.  She said it will be like a Town Call meeting so people would have the ability to call in.  She will have volunteers to man the phones.  

 

Mrs. Snively

  • She met with Senator John Legg earlier today and said School Boards need to have a unified front regarding the Assessment situation and where we stand.  She asked for a workshop to discuss the issue?
  • Thanked Superintendent and her staff for their support in acclimating her to her position.  

    Superintendent Elia asked to address the assessment issue.

    Chair S. Valdes asked that the assessment report previously provided be provided again. 

    In her conversations with Senator Legg today it is clear that there will be legislation regarding assessment this coming year.  


Superintendent Elia said there are a number of assessments that are in legislation that we have not seen yet.  We will also provide information on what is in legislation and what is coming up this year.  She asked Ms. Milito to keep the board informed.

Mrs. Stuart

  • Said she asked for a workshop to discuss legislative priorities.
  • Recognized Ross Anderson, Success Coach at Van Buren and Sligh middle schools and Steinbrenner High School who won a Lighting Community Hero Awards with the help of both the United Way and our own Hillsborough County Public Schools Parent Involvement Office, as well as the Alliance of Public Schools and Melissa Erickson who wrote the award for him. 
  • School choice expo is taking place this Friday at the Fair Grounds.
  • Thank you to Sulphur Springs who invited her to the holiday reading.  She plans on reading at Mort and Palm River next week.
  • She thanked Officer Matos SRO at Sligh who works for the district and is a TPD officer who assisted in a bad car accident.  He stopped and controlled traffic until the emergency vehicle arrived.

Mrs. Kurdell

  • Congratulated Superintendent Elia who was named the Florida Superintendent of the Year for 2015, at the joint conference of the Florida Association of District School Superintendents and the Florida School Boards Association.

 Superintendent Elia said the staff members in this district do incredible work with our kids every day.  We have done good work in supporting out staff to get our students to a higher level of success.

Chair S. Valdes

  • Thanked Hillsborough School Employees Federation for their donation to the Leto High School Ping-Pong club. 
  • Thanked the staff for coordinating the Plant City Christmas parade.

Superintendent’s Comments

Student Achievement

  1. The Choice application period for middle and high schools closes Wednesday, December 17, 2014.  Questions can be directed to the Choice Information Line at 272-4692.  The elementary application period opens January 13 and closes February 11, 2015.
  2. December 8, 2014, was the first of two school boundary meetings in south Hillsborough County.  The meeting went well with an estimated 150 people in attendance.  The final recommendation will be brought to the board in January for a vote.
  3. The Lead, Empower, Advocate, Dream (LEAD) contest, which encourages our students to learn about influential African American leaders in our community.  The contest challenges students to create an interpretation expressing how he or she has been inspired by a local African American leader.  The deadline for entries is January 9, 2015.  The contest will culminate in February, during Black History Month.

Health and Safety

A warning was sent to staff to alert them about an email phishing scam.  Some of the ways they are coming through is as a fake package tracking number, bogus discounts, or coupons that link to the phishing sites.  These scams are more common during the holidays, as more and more people are shopping online during the holidays.  A definition of a phishing email is an email that uses fraud in an attempt to acquire sensitive information such as usernames, passwords, bank information or credit card details by masquerading as a trustworthy entity, including those with sdhc.k12.fl.us addresses, or even the name of a colleague.

Financial Management
This is the fourth year in a row our district met the requirements of the state’s class size amendment.  She thanked all the principals and administrators who worked hard to meet those constitutional requirements.  We knew it would be difficult to meet the classroom-by-classroom limits but we have done it.  We are one of the only large districts in Florida that have met the requirements every year.  She gave a special thank you to Janet Spence and her staff for their continual work on class size.

Human Resources

  1. There will be a bus driver recruitment fair on January 20, 2015 from 9 a.m. until 1 p.m.  It will be held in the Riverview High School Media Center.  She reminded employees that we are offering a recruitment stipend and providing cash incentives for those who recommend a good candidate for a job in Transportation.

    Chair S. Valdes suggested posting the incentive program on school marquees.  Ms. Edgecomb suggested following Jane Castor, Chief of Police and outreach to our churches who may support our recruitment efforts.
  2. Sue Traynham, a math teacher at Sickles High School, was one of nine teachers statewide who were recognized for their work.  This recognition was announced today by the Florida Cabinet with the Governor’s Shine Award.  This award is for her contributions to her school and students in the areas of Science, Technology, Engineering, and Math.

Wished everyone a very Merry Christmas and a happy holiday season.

Finally, this is the last School Board meeting for our friend and colleague George Gaffney.  George has been a teacher, coach, principal, area director, and most recently an assistant superintendent.  At every step of the way, he won people’s respect and admiration and developed long-lasting friendships.  She thanked George for his tremendous contributions and wished him well in his next phase of life.

 

Adjournment – with no further business the meeting was adjourned at 6:58 p.m.  (Audio recording on file.)

HCPS publishes minutes of School Board meetings after Board approval. Although the online minutes do not include signatures, citizens may arrange to review the official documents by completing a public records request with the Communications Department.

Schools
Search for School
Find a School
School Locator

Locate your attendance area school

School Locator