1.00 Curriculum and Instruction Division (Denny Oest) – None

2.00 Instructional Support (Wynne Tye) – None

3.00 Student Services and Federal Programs Division (Larry Sykes) - None

4.00 Human Resources Division (Stephanie Woodford) – None

5.00 Information and Technology Division (Anna Brown) – None

6.00 Business Division (Gretchen Saunders) – None

7.00 Facilities Division (Chris Farkas) – None

8.00 Administration Division (Lewis A. Brinson)

8.01

Request for Authorization to Proceed – None

8.02

Approve the 2015/2016 Student Handbook

Superintendent Eakins highlighted the changes being reviewed in the student handbook.  He explained the printing timeline to have the hard copy version ready for print.  There will also be an online version.  There will be an addendum to the handbook by an insert for the final version.  It is his plan to bring the changes to the July 28, school board meeting on July 15, 2015, there will be two stakeholder meetings and the recommendations to be discussed were outlined.  They are reviewing the zero tolerance categories and the state recommended categories.  Feedback from principals, instruction, and community, will come to the July 21, 2015 workshop.  There will also be discussion regarding the Student Bill of Rights. 

Discussion:

• Could we have information on what is being used elsewhere in other districts regarding the Student Bill of Rights to be shared with the board and the task force?
• Could we highlight the potential change areas under construction?
• Could we stipulate a timeline in the scope of the bid for printing?  Bid process has already started.
• Change We Deliver Excellence to Preparing Students for Life. Consensus.
• Can the handbook be prepared with a hold on the pages to be changed?
• Suggested to not go to print until all changes are made.
• Page 1 – School Improvement Plans –
• Where is the stakeholder meeting of July 15 and who will attend?  Want to be sure that task force members are present to be able to discuss.  One meeting with administrators and one with stakeholder groups, school and district based instructional personnel, and the task force.  We have to have discussions with the unions to hear their concerns.  Recommendations to be discussed at the scheduled input sessions were part of the task force recommendation. 
• Asked logistically how we can promote and encourage people to read the handbook.
• Why was the insert signature card stopped?  Could we create an online acknowledgement?  Could we print an acknowledgement form on the back page?  We currently have that now. 
• Do we have a Spanish version?  Yes.
• Discussed the marketing of the handbook.
• If there are key elements that we want to highlight on school marquees.  For example, fun facts like "did you know” on both marquee and morning show.  Also incorporate in school newsletters.
• Student Residence form page 11 – need to have language that addresses athletics
• Page 25 – Willful disobedience – What constitutes "willful disobedience?”
• Page 29 – Health screenings – We need to broaden this or be more specific.  To include but not limited to – was suggested as wording.
• Page 37 – section Bullying and the policy. 
• This is the first time that the student handbook comes before the board for approval.  Will it continue annually?  Yes
• September 15 workshop will have conversations how student handbook aligns with other documents.
• What are some of the consideration that we need to hear from staff to better work on this to be more efficient?  Each division has to update their section.  We also have to wait to see what happens with legislation.  We need to have scheduled workshops to allow the board time for discussion.  If we could have by late spring input from the board of what areas need to be reviewed.  September 15, to review principal and student handbook and policies to be sure they are aligned.  Next meeting February or March to discuss changes with a final one in mid-June to printing.  Does the board want to change the September 15 meeting to October 20 from 1 to 3 p.m. to have better information for discussion?  Consensus reached.
• This would allow for all procedures to be aligned.
• Board would like to review the principal’s packet.
• Page 1 – BOLD and HIGHLIGHT in YELLOW – reference to School Improvement Plan.
• Page 20 – dress code – if we are not going to give consequences, let’s take it out.
• Page 54 – media center services and resources – add Math Homework Hotline and myOn.
• Page 64 – Math is done correctly with the averaging.  Make sure the values are correct.  Staff suggested removing it.

Motion by Mrs. Griffin, second by Mrs. Stuart, to deny this recommendation as presented today.  Motion withdrawn.

Motion by Mrs. Griffin, second by Mrs. Harris, to continue this agenda to the July 28 2015, board meeting for final approval.  Motion unanimously carried.

9.00 Unclassified

9.01

Request for Authorization to Proceed – None

10.00 Information

10.01

Request for Authorization to Proceed  - None