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HCPS publishes minutes of School Board meetings after Board approval. Although the online minutes do not include signatures, citizens may arrange to review the official documents by completing a public records request with the Communications Department.

MINUTES
SCHOOL BOARD OF HILLSBOROUGH COUNTY, FLORIDA
901 E. Kennedy Boulevard, Tampa
Tuesday, March 24, 2015

The School Board of Hillsborough County, Florida, met in regular session Tuesday,

March 24, 2015, at 3 p.m., in the School Board Auditorium, 901 East Kennedy Boulevard, Tampa, with Acting Superintendent Jeff Eakins, and Board Members Doretha W. Edgecomb, Sally Harris, Carol Kurdell, Melissa Snively, and Susan Valdes present.  Chair S. Valdes presided.

Absent:  April Griffin and Cindy Stuart

Others present were:

Board Attorney – James Porter
Deputy Superintendents:  vacant

Assistant Superintendents/Division Chiefs:

Academic Support and Federal Programs –Larry Sykes
Administration – Lewis Brinson
Business – Gretchen Saunders
Curriculum and Instruction – Denny Oest
Facilities – Chris Farkas
Governmental Relations – Connie Milito - absent
Human Resources – Stephanie Woodford
Information and Technology/Empowering Effective Teachers Grant – Anna Brown
Student Services – Wynne Tye

Communications Officer – Stephen Hegarty
External Communications Manager – Tanya Arja
External Communications Assistant Manager – Kristin Davis
Senior Administrative Secretary (Recording) – Linda Fernandez

News Media Representatives:

      Tampa Bay Times – Marlene Sokol

      Tampa Tribune – Erin Kourkounis

 

Approximately 100 people were in the audience, including other school district personnel.

Call to Order:  meeting called to order at 3 p.m.

Moment of Silence and Pledge of Allegiance:  Moment of silence followed by Vice Chair Edgecomb leading in the Pledge of Allegiance to the United States Flag.  Chair S. Valdes asked to remember former Adult High School graduate, Sergeant Jessie Johnson Bolt, while serving in the Armed Forces, passed away while serving his country.  Vice Chair Edgecomb asked that we remember all our men and women who are serving our country.

Chair S. Valdes acknowledged Jillian Rawlins, harpist from Blake High School who entertained prior to the board meeting.  Her instructor, Pam Irwin was recognized.

Chair S. Valdes introduced the GradNation video.  Melissa Erickson introduced:

>    Michael Ortega, Junior at Blake High School
>    Patrick Scott, Jr., Senior at Jefferson High School
>    Principals: 
      Van Ayers, Jefferson High School
      Jacqueline Haynes, Blake High School
>    Anthony Castelli, Armwood High School
Acting Superintendent Eakins said America’s Promise solicits students to be on their board.  The GradNation event will help to motivate participation.  Our students will be spotlighted as they try to recruit others to their board.  He also thanked Melissa Erickson and the principals.  Ms. Edgecomb made comments.  Patrick Scott complimented his principal, Van Ayers and Melissa Erickson for their support.

Withdrawn Items – 4.05

Adoption of the Agenda:

Motion by Ms. Edgecomb, second by Mrs. Harris, to adopt the agenda.  Motion unanimously carried.

Board – Roll Call:  Chair S. Valdes declared a quorum with five Board Members present.  April Griffin (ill) and Cindy Stuart (Tallahassee on business) were absent.

Approval of Minutes

Motion by Mrs. Snively, second by Mrs. Harris, to approve the following:
            January 13, 2015 – Workshop – a.m.
            March 3, 2015 – Termination Hearing
            March 3, 2015 - Regular

Motion unanimously carried.

Board Guidelines

Vice Chair Edgecomb read the guidelines into the record.

Speakers to Agenda Items

Speaker

Item No.

Mark Klutho

6.05, 6.16, 6.18, 7.04, 7.05, 7.06, 7.07, 7.10, 7.11

Suspended Agenda

01

Suspended Agenda

Jeff Eakins highlighted the suspended agenda.

·  At The April 21 board meeting, the African American Hispanic Male Taskforce will present their final recommendations.

·  Transportation Improvement plan will be highlighted with agenda items.

·  Anna Brown gave an update of Bring Your Own Device (BYOD).  100% of schools have submitted their participation plans.

Teaching and Learning

01

Fostering Education in Hillsborough County Public Schools (Student Services Division)

·  Myrna Hogue, Coordinator of School Social Work Services

·  Kelli Stocker, Counselor for High School Foster Care Students

·  Dereck Boulder, Student Chamberlain High School

·  Lorita Shirley, Chief of Program Services, Florida, Eckerd Community Alternatives

·  Judge Katherine G. Essrig, Administrative Judge, Unified Family Court and Dependency Court, 13 Judicial Circuit, State of Florida.  Judge Essrig is the daughter of the first woman elected to the Hillsborough county School Board, the late Cecil Essrig.

Ms. Hogue shared a PowerPoint presentation and Dereck Boulder addressed the board sharing his experience in school as a Foster Child.  Ms. Stocker shared Dereck has a 4.2 GPA and plans on attending FAU with a major in engineering and minor in business.

Comments by Ms. Edgecomb, Mrs. Harris, and Acting Superintendent Eakins.

Proclamations

Motion by Ms. Edgecomb, second by Mrs. Kurdell, to pull the proclamations from the Agenda for separate vote.  Motion unanimously carried.

01

Adoption of Proclamation—Student Services Week, March 23-27, 2015 (Student Services Division)

Ken Gaughan, Supervisor of School Social Works Services highlighted the proclamation.  The proclamation recognized the collaborative work with staff within the Student Services Division.  The staff includes:  health personnel, psychologists, social workers, counselors, Rti facilitators, attendance support staff, and student success coaches.

Motion by Ms. Edgecomb, second by Mrs. Kurdell, to adopt the week of March 23, - 27, 2015, as Student Services Week.  Motion unanimously carried.

02

Adoption of Proclamation—Autism Spectrum Disorders Awareness Month, April 2015 (Student Services Division)

Glenda E. Koshy, Supervisor of ASD/InD Programs, highlighted the proclamation.  Dr. Koshy introduced her District Resource Teachers.  She thanked the Plant High School students for the PAW Bucks coffee and handing out Autism Awareness ribbons prior to the meeting.  She acknowledged their supervising teacher and thanked the buddy students.  She recognized the staff and Principal Rob Nelson from Plant High School.  She also thanked MaryAnn Parks and Wynne Tye for their continued support.

Motion by Ms. Edgecomb, second by Mrs. Snively, to adopt the month of April 2015, as Autism Spectrum Disorders Awareness Month and Proclaim March 2015, as Intellectual Disabilities Awareness Month. Motion unanimously carried

Comments by Mrs. Snively, Mrs. Harris, and Chair. S. Valdes.

 

03

Adoption of Proclamation—Intellectual Disabilities Awareness Month, March 2015 (Student Division) (voted with item 02.)

 

04

Adoption of Proclamation – Youth Art Month, March 2015 (Curriculum and Instruction Division)

Dana Warner, Supervisor of K-12 Art, and Laura Tierney, President of Hillsborough Art Education Association, presented board members and Superintendent with a calendar showcasing student art work.

Motion by Mrs. Snively, second by Mrs. Harris, to adopt March 2015 as Youth Art Month.  Motion unanimously carried.

Administrative Appointments - None

Recommendations and Reports of Superintendent Requiring Board Approval

Motion by Mrs. Harris, second by Ms. Edgecomb, to vote on the consent agenda with the following items pulled for discussion.  These items will be voted on all together at the end of discussion.

6.18, 6.20, 7.02, 7.08, and 7.09 (7.08 and 7.09 will be discussed together.)

Motion unanimously carried.

1.00 Curriculum and Instruction Division (Denny Oest)

1.01

Request for Authorization to Proceed – None

 

 

2.00 Instructional Support (Wynne Tye)

2.01

Request for Authorization to Proceed – None

 

 

3.00 Student Services and Federal Programs Division (Larry Sykes)

3.01

Request for Authorization to Proceed – None

 

 

4.00 Human Resources Division (Stephanie Woodford)

4.01

Request for Authorization to Proceed – None

4.02

Approve Personnel List #1036—Instructional

4.02a

Approve Administrative Appointments/Transfers

·  Jordan Warner, currently employed with Price Waterhouse Coopers, to the System Analyst, Information Services, effective March 30, 2015

·  Robert McCoobery, currently unemployed, to the Senior Systems Analyst, Information Services, effective March 30, 2015

·  Julie A. Sauro, currently District Resource Teacher, Adult Education, to the Coordinator, Farmworkers Jobs and Education Program, Adult Education, Curriculum & Instruction, effective March 30, 2015

·  Johan von Ancken, currently Principal, East Bay High School, to Administrator on Special Assignment, Secondary Education, Curriculum & Instruction, effective April 27, 2015

·  Maria Gsell, currently Principal of Hillsborough High School, to the Principal of East Bay High School, effective March 30, 2015

·  Tracey Nelson, currently Reading Coach, Mann Middle School, to the Assistant Principal for Student Affairs, Mann Middle School, effective March 30, 2015

·  Jamie North, currently a Behavior Specialist, Alachua County, to the Assistant Principal for Elementary Instruction, Foster Elementary School, effective
March 30, 2015

·  Emanuel Burch, currently Assistant Principal for Student Affairs, Carver Center, to the Assistant Principal for Student Affairs, Gary Adult, March 30, 2015

·  Lance Lawson, currently a Teacher at Middleton High School, to the Assistant Principal for Student Affairs, Armwood High School, effective March 30, 2015

·  Williemae White, currently a Teacher at Gaither High School, to the Assistant Principal for Student Affairs at Leto High School, effective March 30, 2015

·  Stephanie Dershem, currently a Teacher at Monroe Middle School, to the Assistant Principal for Student Affairs, Rodgers Middle School, effective
March 30, 2015

4.03

Approve Personnel List #892—Instructional Support

4.04

Approve Teachers Considered Out of Field—Subject Area and English Language Learners

4.05

Approve Disciplinary Action—Instructional (if any) Withdrawn

4.06

Approve Disciplinary Action—Instructional Support

 

 

5.00 Information and Technology Division (Anna Brown)

5.01

Request for Authorization to Proceed – None

 

 

6.00 Business Division (Gretchen Saunders)

6.01

Request for Authorization to Proceed – None

6.02

Approve the Purchase of the Professional Development Electronic Resources, Association of Supervision and Curriculum Development Bundle 8, from the Gale Group, Inc. (Student Services Division)

6.03

Accept the Lowest, Responsive, Responsible Bid Submitted by Florida Pest Control & Chemical Company—Invitation to Bid #15025-MST Herbicide Spraying Services (Business Division)

6.04

Approve the Piggyback Between Laser Cartridges Plus and General Services Administration, Contract #GS-14F-0035M Office Products/Supplies and Services and New Products/Technology (Curriculum and Instruction Division)

6.05

Approve the First Amendment to the Memorandum of Agreement with Polk County Public Schools for Services Associated with the Implementation of the Math/Science Partnership Grant Project: Accelerating Maximum Potential in Science, Technology, Engineering, and Mathematics (Curriculum and Instruction Division)

6.06

Approve Addendum to the Memorandum of Agreement with the University of South Florida College of Education Partnership Resource Teachers (Curriculum and Instruction Division)

6.07

Approve the Research Subaward Agreement (#1777-1092-00-C) with the University of South Florida for Services Associated with the Implementation of the Tampa Bay Robert Noyce Master Teacher Fellows Program (Curriculum and Instruction Division)

6.08

Approve Training Vendor Agreement with Tampa Bay WorkForce Alliance, Inc. d/b/a CareerSource Tampa Bay, 2015/2016 (Curriculum and Instruction Division)

6.09

Accept the Lowest, Responsive, Responsible Bid Submitted by Larson Plumbing, Inc.—Invitation to Bid #15036-MST Roof Drain Plumbing and Related Service (Business Division)

6.10

Accept the Lowest, Responsive, Responsible Bid Submitted by TAC Energy—Invitation to Bid #15027-DST Fuel Purchases (NYMEX Futures Pricing) (Business Division)

6.11

Accept the Lowest, Responsive, Responsible Bids Submitted by Multiple Vendors—Invitation to Bid #15030-MST Custodial Equipment (Business Division)

6.12

Accept the Proposal Submitted by Ford & Associates, Inc.—Request for Proposal #15022-DST Financial Advisor (Business Division)

6.13

Approve the Memorandum of Agreement with the University of South Florida, College of Education, for Services Associated with the Implementation of the Investing in Innovation (i3) Grant Project (Award #U411C140098), the Urban Teacher Residency Preparation Program (Curriculum and Instruction Division)

6.14

Approve Budget Amendments for the Period Ended February 28, 2015 (Business Division)

6.15R

Approve the Blanket Purchase Agreement with The HON Company Utilizing the State of Florida Division of Management Services Furniture: Office and Files Contract #425-001-12-1 (Business Division)

6.16

Approve Statement of Work A2HCPS-1006T-2015 for Synergy Operations Support to School Locator and Geocoding Process (Information and Technology Division)

6.17

Approve Statement of Work with Convergence Consulting Group for the Development of a Position Unit Allocation Planning System (Information and Technology Division)

6.18

Approve the Agreement for Technical Services with 2Revolutions, LLC to Support Hillsborough County Public Schools in the Design, Implementation, and Launch of the 1:1 Vanguard Schools (Information & Technology Division)

Anna Brown highlighted the item at the request of Ms. Edgecomb.  Comments by Ms. Edgecomb and Mrs. Snively.

6.19

Accept the Piggyback of the State of Florida Agreement #252-500-09-1 Mainframe and Other Software for the Purchase of IBM Passport Advantage Cognos TM1 Software Licenses through the IBM Corporation (Information and Technology Division)

6.20R

Accept the Proposal Submitted by Bright House Networks, LLC—Request for Proposal #15002-DST Wireless Systems E-rate (Business Division)

Sharon Zulli and Rick Laneau highlighted the item at the request of Chair S. Valdes.  Mr. Laneau presented the Bright House network team. 

·  Mark Weeks, Senior Manager of Engineering Solutions

·  Jason Ledwig, Sales Manager, Tampa

·  Jeff King, Account Representative

7.00 Facilities Division (Chris Farkas)

7.01

Request for Authorization to Proceed – None

7.02

Approve Conveyances of Right-of-Way to Hillsborough County for the School Safety Circulation and Access Program at Carrollwood, Crestwood, Dickenson, Mango, Symmes and Twin Lakes Elementary Schools; Burns Middle School; and Brandon and Durant High Schools; Including Partial Releases from Certificates of Participation at Carrollwood, Crestwood, Mango and Twin Lakes Elementary Schools and Durant High School

Lorraine Duffy-Suarez highlighted the item at the request of Chair S. Valdes.  This item is a result of our partnership with the County.  Mike Merrill, Chris Farkas, and I are working on a workshop to joint plan for our future.

7.03

Approve the Modification to Thompson and Cypress Creek Elementary Schools Attendance Boundaries

7.04

Approve Award of Contract for Heating, Ventilating, and Air Conditioning Equipment (Chillers) Required for Renovations at Coleman and Dowdell Middle Schools

7.05

Approve Award of Contract for Heating, Ventilating, and Air Conditioning Renovation at Coleman Middle School

7.06

Approve Award of Contract for Heating, Ventilating, and Air Conditioning Renovation at Sanchez Full Service Center

7.07

Approve Award of Contract for Heating, Ventilating, and Air Conditioning Airside Renovation of Building One at West Shore Elementary School

 

Items 7.08 and 7.09 were highlighted together.

Chris Farkas highlighted the item at the request of Chair S. Valdes.  March 30, 2015 from 9 a.m. to 1 p.m. Transportation is hosting another job fair at the Career Source Tampa Bay.  Our last job fair we hired over 50 drivers.  He complimented Mr. Beekman on his progress.  Comments by Ms. Edgecomb and Chair S. Valdes.

7.08

Approve Design Development for Transportation Maintenance Facility Upgrades at Two Sites (East Bay, Airport Road)

7.09

Approve Design Development for Modular Addition (Administration Offices) at Transportation

7.10

Approve Construction Documents and Guaranteed Maximum Price for Roof and Rooftop Heating, Ventilating, and Air Conditioning Equipment Replacements at Chamberlain High School and Adams Middle School

7.11

Approve Construction Documents and Guaranteed Maximum Price for a Modular Addition at Tinker K-8 School

7.12

Approve Acceptance of Project for Roof Replacement at Cannella Elementary School

 

 

8.00 Administration Division (Lewis A. Brinson)

8.01

Request for Authorization to Proceed – None

8.02

Approve the Recommendations for Change of Placement of Regular Students

8.03

Approve the Recommendations for Change of Placement of Exceptional Student Education Students

8.04

Approve Out-of-County/Out-of-State and Overnight In-County Student Field Trips

8.05

Approve Waiver of Rental Fees

 

 

9.00 Unclassified

9.01

Request for Authorization to Proceed – None

Motion by Mrs. Harris, second by Mrs. Kurdell, to vote on the items pulled from the consent agenda.  Motion unanimously carried.

10.00 Information

10.01

Request for Authorization to Proceed – None

10.02

Monthly Financial Position Reports as of February 28, 2015 (Business Division)

Scheduled Hearings on Policies and/or Business Items - None

Other Business and Board Comments

Carol Kurdell

·   Reported that she attended the March Madness Youth Basketball event and she accepted a plaque presented to the board.  She highlighted the event that has been in existence for over 22 years.

Doretha Edgecomb

·   HASLMS event was held and it was a great opportunity to see people who work hard behind the scenes in their media centers.  She recognized her 99 year old mother who served as a Librarian in our system.

Sally Harris

·  Several members have traveled or will be traveling to Tallahassee to legislate important issues for the district.

·   Lomax Elementary School did a Cat in the Hat Reading Program.

·   Robinson High School STEM presentation presented by Mazda was amazing.

·   Attended GradNation and was able to listen to the children and how they expressed pride in our schools and the hard work of our teachers.

Melissa Snively

·   Echoed previous comments on:  GradNation, March Madness, HASLMS, Tallahassee

·   Spent her spring break in Tallahassee where her son worked as a Page.

·   Thanked Jason Pepe and his staff for the work done to get the GradNation video together.

·   Her Citizen Advisory Committee (CAC) representatives are working very hard in her area.  They are gathering volunteers to get feedback on issues that we can help resolve.

·   Visited Marshall Middle School, Mr. Glover, one of the finalists for the Ida Baker Award, and his organization Gentlemen’s Quest.  This organization is a lot like Men of Vision.  It was an amazing, inspirational, and moving experience.  She thanked Mr. Glover, Mr. Dorton, and Ms. Blanton, Principal for allowing her the opportunity to visit that class and meet with those young men and experience the wonderful direction those young men are going.  She spoke with Dr. Brinson and suggested that we could make the connection when addressing the graduation rates for African-American and Hispanic male students and giving them a vision. 

Chair S. Valdes

·  As we are preparing for our Strategic Planning meeting in April, she asked the board what they would like to see for the morning session of April 10. 
> Mrs. Snively said she and Mrs. Harris were in Ocala last month and were able to hear Bill Graham, who is with the Florida School Boards Association who suggested a book called The Speed of Trust by Stephen Covey, a well-known author and motivational speaker.  Mrs. Harris and I thought it would be a good idea to have the board and superintendent read the book prior to attending the planning session.  Another book recommendation was a book by Tom Rath StrengthFinder 2.0 is a good book to find your strengths and it can explain why we do and say the things we do.  She recommended both books to help the board come together as a board and be more productive. 

> Ms. Edgecomb said it is important to figure out how we fit collaboratively and individually.  She asked if there was going to be a facilitator.  She asked as the agenda is formulated if it could be shared with the board to better facilitate the day. 

> Yes there will be a facilitator.  Possibly the agenda could be discussed further at the workshop on Tuesday.  She asked Mrs. Saunders if she would contact the two absent board members for their thoughts.

·  She would like copies of the two books that depict the history of the district for all our board members.  One captures the years 1848 through 2000.  The second one was from 2000 to 2004.  She would like to see this updated. 

·  She was in Tallahassee all of spring break and listened to our students from Armwood High School who addressed the legislators as part of Ought to be a Law.  The students drafted a bill and presented to the committee.  They did a phenomenal job.  The bill moved forward.  The purpose of the bill is to establish one week to educate and register high school students to vote.  She congratulated Mr. Castelli and his students for a job well done.

·  Congratulated Alonso High School Baseball team and Coach Orlando Faedo who were the winners of the 2015 Tony Saladino Tournament. 

·  Congratulated Leto High School who are the state ProStart winners and qualifies them to go to nationals April 17, 2015.  Complimented Chef Debra Hladky and the training she provides them.  They have been champions for the last three years.


Superintendent’s Comments

Thanked the board for the approval for the recommendations on the agenda.  There were a lot of good things on the agenda for the students. 

Ø  All the proclamations – not only do we meet the needs for every child but we meet the needs of the whole child.

Ø  6.02 prescriptive professional developments for our teachers. 

Ø  6.06 and 6.13 where we partner with USF to groom our teachers early in their collegiate careers so we can recruit them into our high needs schools so they are ready and maybe we can retain them there.

Happening in Legislature – he sent, over spring break to the board, the side by side version of the house and senate accountability bill so you can see what they are talking about.  In the legislation you will see embedded discussion on assessment and start date of schools.  He wanted the board to be aware of the challenges that districts will face in turning it around to implement for 2015-2016.  He will discuss the initial challenges because the long term will be a win for our schools.  Our goal is to have exams before the winter holiday.  We will continue to talk in Tallahassee.  Connie Milito and our delegation work collaboratively and that is why we get good things done here in Hillsborough.  Budgets were recently released and both the House and the Senate did not meet the Governor’s budget per pupil.  The Program at the Federal Level that helps pay health care costs for families who cannot afford it has been discussed and may have an impact at the state level.

Nationally - The No Child Left Behind Act - it looks like they are taking steps at the national level to reauthorizing but we have to be careful with some of the recommendations that are out there.  Part of the problem with any Federal Program is to be able to plan effectively with the use of those dollars.  One of the challenges that are in the early legislation or early bills is the word flexibility.  It is a pliable word to hear but we need to be careful how they are going to use the word flexibility.   Flexibility may allow state to use dollars differently at the state level and never make it down to the local levels.  The other issue is portability where dollars follow kids.  It is hard to plan a program when you don’t know where the money is going to be.

Testing update – Our district came out pretty good in relation to other districts.  When you talk to our legislatures, this is standardized testing and when it is not administered in a standardized way it causes challenges for the reliability and validity of the results. 

Announcements – Thursday the Hillsborough Education Foundation (HEF) is sponsoring a Lecture Series at Jefferson High School.  Dave Burgess is the guest speaker.  His book Teach Like a Pirate.  There will be a reception at 5 p.m. with the lecture beginning at 6 p.m. and it is free to the public.

The We Deliver Award is an annual event in partnership with the HEF where we award an employee who has gone above and beyond to deliver excellence to our students.  The winner will receive a $10,000 check.  You can find nomination information on our website.

Shout Outs

>  Ravens – Alonso High School who won the Bertha and Tony Saladino Tournament.  The Saladino’s have been doing this for 35 years in our district.  The tournament involved over 700 students over the break.

>  Over Spring Break the Strawberry Crest High School cheerleaders won the state crown.

>  Parent University was held this past Saturday at Tomlin Middle School.  Thanks to Susan Sullivan for hosting the event.

>  Riverhills Elementary celebrated their 50thanniversary and former Mayor Iorio was present.  Thanked Todd Connolly and his staff for a wonderful celebration.

Adjournment – with no further business the meeting was adjourned at 4:50 p.m.  (Audio recording on file.)

 

HCPS publishes minutes of School Board meetings after Board approval. Although the online minutes do not include signatures, citizens may arrange to review the official documents by completing a public records request with the Communications Department.

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