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HCPS publishes minutes of School Board meetings after Board approval. Although the online minutes do not include signatures, citizens may arrange to review the official documents by completing a public records request with the Communications Department.

MINUTES
SCHOOL BOARD OF HILLSBOROUGH COUNTY, FLORIDA
901 E. Kennedy Boulevard, Tampa
Tuesday, October 3, 2017

The School Board of Hillsborough County, Florida, met in regular session Tuesday, October 3, 2017, at

3 p.m., in the School Board Auditorium, 901 East Kennedy Boulevard, Tampa, with Superintendent Jeff Eakins, and Board Members Lynn Gray, Sally Harris, Tamara Shamburger, Melissa Snively, Cindy Stuart, and Susan Valdes present.  Chair Cindy Stuart presided.

Absent:  April Griffin

Others present:

Board Attorney:  James Porter

District Attorney:  Jeff Gibson            

Chief of Staff:  Alberto Vazquez, Ed.D. - absent

Deputy Superintendent:  Van Ayres

Chief of Schools, Administration:  Harrison Peters

Assistant Superintendents/Division Chiefs:

      Academic Support and Federal Programs:  Tracye Brown

      Business Services:  Gretchen Saunders

      Communication & Media Officer:  Grayson Kamm

      Diversity:  Minerva Spanner-Morrow

      Educational Access, Opportunities & Alternatives:  Wynne Tye

      Educational Leadership and Professional Development: Tricia McManus      

      Governmental Relations: Connie Milito

      Human Resources:  Marie Whelan Interim

      Operations:  Chris Farkas

      Outreach and School Improvement:  Larry Sykes, Ed.D

      Teaching and Learning:  Deborah Cook – absent (Barbara Hancock)

Department Manager, Media:  Tanya Arja

Superintendent’s Secretary (Recording):  Lori Woods

News Media Representatives:

      Tampa Bay Times:  Marlene Sokol

Approximately 60 people were in the audience, including other school district personnel.

Call to Order:  Meeting called to order at 3:02 p.m.

Moment of Silence and Pledge of Allegiance:  Moment of silence followed by Vice Chair Harris leading in the Pledge of Allegiance. 

Acknowledgements:

Chair Stuart publically recognized the following for providing music and art prior to the School Board meeting:

  • Office of Diversity – Minerva Spanner-Morrow
  • Bryan Elementary School Students – Hostesses
  • Carol Mayo, Supervisor of Migrant Services
  • Araseli Martinez-Pena, Coordinator Hispanic & Multicultural Outreach
  • Sandra Rosario, Supervisor, Programs for English Language Learners
  • Melissa Morgado, Supervisor, World Languages K-12
  • Yenisey Diaz, Parent
  • Molly Dressel, (Ms. Linda Galganis student)
  • Ibia Ortiz-Mestre, ELL Translator
  • Veronica Celleri, Assessment & Accountability
  • Dellys Arzolay, Pianist

Student Representative: Chair Stuart introduced Emily Hetherington, East Bay High School student, Citizen Advisory Committee (CAC) member who served as the Student School Board Representative

Withdrawn Items: C4.02a, C4.04, C4.05

Adoption of the Agenda:

Motion by Vice Chair Harris, second by Mrs. Gray, to adopt the agenda.  Motion unanimously carried.

Board – Roll Call:  Chair Stuart declared a quorum with six Board Members present.  Mrs. Griffin - absent

Approval of Minutes

Motion by Vice Chair Harris, second by Mrs. Shamburger, to approve the following minutes:

September 19, 2017 – School Board Workshop

September 19, 2017 – School Board Workshop

September 26, 2017 – School Board Recognition Meeting

Motion unanimously carried.

Board Guidelines

Vice Chair Harris read the guidelines into the record.

Speakers to Agenda Items

Vice Chair Harris read the guidelines for public comments.

Speaker

Item No.

Mark Klutho

C 4.03, C 7.03, C 12.01, Audience Comments

Recommendations and Reports of Superintendent Requiring Board Approval

Motion by Mrs. Valdes, second by Vice Chair Harris, to vote on the consent agenda with the following items pulled for discussion.  These items will be voted on all together at the end of discussion.

Consent Agenda:  C 6.01, C 6.02, C 6.03, C 6.04, C 6.06, C 6.07, C 6.08, C 6.13, C 7.01, C 8.02, C 12.01

Information Items:  13.01, 13.02

Motion unanimously carried.

Administrative Appointments (Section B) – None 

(Section C)

8.02

Approve Waiver of Rental Fees moved up on agenda

Superintendent Eakins highlighted the item at the request of Mrs. Gray.  Superintendent Eakins publically recognized Yvette Lewis, President of the NAACP.

1.00 Office of Teaching and Learning (Deborah Cook) – None

2.00 Educational Access, Opportunities and Alternatives (Wynne Tye) - None

3.00 Academic Support and Federal Programs Division (Tracye Brown) - None

4.00 Human Resources Division (Marie Whelan (Interim)

4.01

Approve Personnel List #939 - Instructional Support

4.02

Approve Personnel List #1083 - Instructional

4.02a

Approve Administrative Appointments/Transfers withdrawn

4.03

Approve Teachers Considered Out of Field - Subject Area and English Language Learners

4.04

Approve Disciplinary Action - Instructional Support (If Any) withdrawn

4.05

Approve Disciplinary Action – Instructional (If Any) withdrawn

5.00 Leadership and Professional Development (Tricia McManus)

5.01

Approve the Annual Master Inservice Plan Update Letter to the Florida Department of Education Commissioner (Educational Leadership and Professional Development)

6.00 Business Division (Gretchen Saunders)

6.01

Public Hearing and Approve the Resolution Amending the Community Investment Tax Project List Initially Approved on April 26, 2016, in Order to Approve Additional Projects to be Funded for the 2016/2021 Period by the Community Investment Tax (Business Services Division)

School Board Meeting recessed at 5:03 p.m.

Public hearing convened at 5:03 p.m.

John Stokes, Nabors, Giblin & Nickerson, highlighted the item at the request of Chair Stuart and Mrs. Snively.

Public Comment:  Mark Klutho

Public Hearing closed at 5:09 p.m.

School Board meeting reconvened at 5:09 p.m.

Motion by Mrs. Valdes, second by Vice Chair Harris, to approve the resolution Amending the Community Investment Tax Project List Initially Approved on April 26, 2016, in Order to Approve the Additional Projects to be Funded for the 2016/2021 Period by the Community Investment Tax.  Motion carried unanimously.

Comments made by Chair Stuart.

6.02

Accept Evaluation Results and Continue the School Board Attorney's Contract for an Additional Year (Business Services Division)

Gretchen Saunders, Chief Business Officer, highlighted the item at the request of Vice Chair Harris, Chair Stuart, Mrs. Shamburger and Mrs. Snively.

Comments made by Vice Chair Harris, Mrs. Shamburger, Mrs. Snively, Chair Stuart and Mr. Porter.

Motion by Mrs. Snively, second by Mrs. Valdes, to pull item 6.02 for a separate vote.

Motion unanimously carried.

Motion by Mrs. Snively, second by Vice Chair Harris, to Approve the Superintendent’s recommendation to Accept Evaluation Results and Continue the School Board Attorney’s Contract for an Additional Year.  Motion unanimously carried.

6.03

Approve Amendment #1 of the Contract SR-SDHC1718 Between the Hillsborough County School Readiness Coalition, Inc., D/B/A Early Learning Coalition of Hillsborough County (ELCHC), and The School Board of Hillsborough County, Florida (Academic Support and Federal Programs Division) highlighted with 6.06, 6.07 and 13.01

Marie Caracciola, Director, Early Childhood, highlighted the items at the request of Mrs. Gray.

Comments made by Mrs. Gray and Mrs. Valdes.

6.06

Approve the First Modification to the Interlocal Agreement Between Hillsborough County Board of County Commissioners (BOCC) Head Start/Early Head Start Program and The School Board of Hillsborough County, Florida (Academic Support and Federal Programs Division) moved up on agenda, highlighted with 6.03, 6.07 and 13.01

Marie Caracciola, Director, Early Childhood, highlighted the items at the request of Mrs. Snively.

Comments made by Ms. Hetherington, Student School Board Representative.

6.07

Approve the Local Child Care Funds (LCCF) Match Contract with Hillsborough County School Readiness Coalition, Inc., D/B/A Early Learning Coalition of Hillsborough County (Academic Support and Federal Programs Division) moved up on agenda, highlighted with 6.03, 6.06 and 13.01

Marie Caracciola, Director, Early Childhood, highlighted the items at the request of Mrs. Snively.

Comments made by Mrs. Gray.

13.01

Year Two (2017/2018) of the Approved Interlocal and Business Associate Agreement Between Hillsborough County Board of County Commissioners (BOCC) Head Start/Early Head Start Program and The School Board of Hillsborough County Public Schools, Florida for Participation as a Delegate Agency in the Head Start Program (Academic Support and Federal Programs Division) moved up on agenda, highlighted with 6.03, 6.06 and 6.07

Marie Caracciola, Director, Early Childhood, highlighted the items at the request of Mrs. Gray and Mrs. Snively. 

Comments made by Mrs. Gray.

6.04

Approve the Shared Savings Plan Agreement with Minimise, USA, LLC, for the Energy Management and Conservation Services Project (Business Services Division)

Gretchen Saunders, Chief Business Officer, highlighted the item at the request of Chair Stuart and Mrs. Gray.

Comments made by Chair Stuart and Mrs. Gray.

6.05

Approve Officials Agreements with West Coast Wrestling Officials, Incorporated, and Florida West Coast High School Soccer Officials Association for 2017/2018 Contests (Educational Access, Opportunity, and Alternatives Division)

6.06

Approve the First Modification to the Interlocal Agreement Between Hillsborough County Board of County Commissioners (BOCC) Head Start/Early Head Start Program and The School Board of Hillsborough County, Florida (Academic Support and Federal Programs Division) moved up on agenda

6.07

Approve the Local Child Care Funds (LCCF) Match Contract with Hillsborough County School Readiness Coalition, Inc., D/B/A Early Learning Coalition of Hillsborough County (Academic Support and Federal Programs Division) moved up on agenda

6.08

Approve the Purchase of District License from Certiport (Sole-Source Provider) for Industry Certification Testing and Practice Software (Workforce Connections)

Chris Jargo, Director, Career and Technical Education, highlighted the item at the request of Mrs. Gray.

Comments made by Mrs. Gray.

6.09

Approve Grant Funded Memorandum of Agreement with the Felburn Foundation and Nature's Classroom (Chief of Schools)

Comments made by Ms. Hetherington, Student School Board Representative.

6.10

Approve the Purchase of English Discoveries Seat/Licenses from Techno-Ware, Inc. (Sole-Source Provider) (Workforce Connections)

Michelle Loango, Director of Adult Education and Adriane Sykes, Supervisor, Adult Education, highlighted the item at the request of Mrs. Valdes.

Comments made by Mrs. Valdes.

6.11

Accept the Lowest Responsive, Responsible Bids Submitted by Multiple Vendors - Invitation to Bid (ITB) #17056-MST-BJH Custodial Equipment, Parts, Accessories, and Repairs (Business Services Division)

6.12

Accept the Lowest Responsive, Responsible Bid Submitted by Florida Pipe-Lining - Invitation to Bid (ITB) #17083-MST-BJH Epoxy Plumbing Services (Business Services Division)

6.13

Approve the First Amendment to the Memorandum of Agreement (MOA) with the University of South Florida (USF), College of Education, for Services Associated with the Implementation of the Investing in Innovation (i3) Grant Project (Award #U411C140098), the Urban Teacher Residency Preparation Program (UTRPP) (Office of Teaching and Learning)

Debbie Mills, Elementary Supervisor/Generalist for Area 1, highlighted the item at the request of Mrs. Snively.  Mrs. Mills publically recognized Sara Van Ingen, Professor, University of South Florida.

Comments made by Mrs. Gray, Mrs. Snively and Mrs. Shamburger.

6.14

Approve the Agreement for Technical Services with Chess Nut Society, LLC, to Teach Chess Strategies for Staff Associated with the Hillsborough Out-of-Schools Time (HOST) Program (Academic Support and Federal Programs Division)

6.15

Approve Amendment to the SchoolCity, Inc., Contract and Software License Agreement for Additional GradeCam Scanning Software Licenses (Business Services Division)

7.00 Operations Division (Chris Farkas)

7.01

Approve Second Amendment to the Real Property Land Exchange Agreement Between the School Board of Hillsborough County, Florida and the Hillsborough County Board of County Commissioners

Lorraine Duffy Suarez, General Manager of Growth Management and Planning, highlighted the item at the request of Vice Chair Harris.

7.02

Approve License Agreements Between the Environmental Protection Commission of Hillsborough County and the School Board of Hillsborough County, Florida for Air Quality Monitoring Equipment at Kenly and Grady Elementary Schools

7.03

Approve Sublease Between Tampa Bay Workforce Alliance, Inc. and the School Board of Hillsborough County for 4,518 Square Feet of Classroom Space at Floriland Mall, North Florida Avenue, Tampa, for Career, Technical, and Adult Education

8.00 Administration Division (Harrison Peters)

8.01

Approve Out-of-County/Out-of-State and Overnight In-County Student Field Trips

8.02

Approve Waiver of Rental Fees moved up on agenda

9.00 Communications (Grayson Kamm) - None

10.00 Office of Diversity (Minerva Spanner-Morrow) - None

11.00 Outreach and School Improvement (Larry Sykes, Ed.D.) - None

12.00 Unclassified

12.01

Approve the Advertisement of the Board's Intent to Adopt New and Revised Policies

Kristin Davis, Department Manager of Government Relations, highlighted the item at the request of Chair Stuart.

Comments made by Chair Stuart.

Motion by Vice Chair Harris, second by Mrs. Shamburger, to vote on the items pulled from the consent agenda.  Motion unanimously carried.

13.00 Information Items

13.01

Year Two (2017/2018) of the Approved Interlocal and Business Associate Agreement Between Hillsborough County Board of County Commissioners (BOCC) Head Start/Early Head Start Program and The School Board of Hillsborough County Public Schools, Florida for Participation as a Delegate Agency in the Head Start Program (Academic Support and Federal Programs Division) moved up on agenda

13.02

Heating, Ventilating and Air Conditioning Projects at Colson, Lewis and McKitrick Elementary Schools and Martinez Middle School

Chris Farkas, Chief Operating Officer, highlighted the item at the request of Mrs. Shamburger.

Comments made by Chair Stuart.

Hearings on Policies and/or Business Items – None

Suspended Agenda

01

Suspended Agenda

Superintendent Eakins introduced Van Ayres, Deputy Superintendent.  Mr. Ayres highlighted the administration of the extended-time non-reportable ACT.

Superintendent Jeff Eakins highlighted the following:

  • Outreach & School Improvement Division
  • Develop strategies for cost avoidance, reduction in workforce, revenue generation and structural balance
  • Updates on FEMA reimbursements regarding Hurricane Irma

Superintendent Comments

Superintendent Eakins highlighted the following:

  • Federal Teacher & School Leader Incentive Program grant project
  • Early Childhood Expansion
  • FEMA Reimbursement
  • Welcoming Puerto Rico students

Employee Input

Speaker

Topic

Faye Cook

Workload Issue

Other Business and Board Comments

Comments by Mrs. Snively, Mrs. Gray, Mrs. Shamburger, Vice Chair Harris, Mrs. Valdes, and Chair Stuart.

Motion by Mrs. Gray, second by Mrs. Shamburg, to modify the Suspended Agenda item #11 regarding HB 7069 updates to include progress monitoring of the HB 7069 potential lawsuit.  Motion unanimously carried.

Motion by Mrs. Gray, second by Mrs. Snively, to add to the Suspended Agenda updates on received donations in the Outreach & School Improvement Division.

Friendly first amendment made by Mrs. Snively, add the period updates on received donations to the Outreach & School Improvement Division to Suspended agenda item #7.

Friendly second amendment made by Chair Stuart, to add to the Suspended Agenda, that all divisions to provide updates on received donations.

Motion by Mrs. Snively, second by Mrs. Shamburger, to continue the discussion at the Tuesday, October 17, 2017, School Board meeting.  Motion carried five to one with Mrs. Gray opposed.

Adjournment – with no further business the meeting was adjourned at 5:39 p.m. (Audio recording on file)

HCPS publishes minutes of School Board meetings after Board approval. Although the online minutes do not include signatures, citizens may arrange to review the official documents by completing a public records request with the Communications Department.

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