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HCPS publishes minutes of School Board meetings after Board approval. Although the online minutes do not include signatures, citizens may arrange to review the official documents by completing a public records request with the Communications Department.

MINUTES
SCHOOL BOARD OF HILLSBOROUGH COUNTY, FLORIDA
901 E. Kennedy Boulevard, Tampa
Tuesday, August 1, 2017

The School Board of Hillsborough County, Florida, met in regular session Tuesday, August 1, 2017, at 3 p.m., in the School Board Auditorium, 901 East Kennedy Boulevard, Tampa, with Superintendent Jeff Eakins, and Board Members Lynn Gray, April Griffin, Sally Harris, Tamara Shamburger, Melissa Snively, Cindy Stuart, and Susan Valdes present. Chair Cindy Stuart presided.

Others present:

Board Attorney: James Porter

District Attorney: Jeff Gibson

Chief of Staff: Alberto Vazquez, Ed.D. Deputy Superintendent: Van Ayres

Chief of Schools, Administration: Harrison Peters

Assistant Superintendents/Division Chiefs:

Academic Support and Federal Programs: Tracye Brown

Business Services: Gretchen Saunders Communication & Media Officer: Grayson Kamm Diversity: Minerva Spanner-Morrow

Educational Access, Opportunities & Alternatives: Wynne Tye

Educational Leadership and Professional Development: Tricia McManus

Governmental Relations: Connie Milito Human Resources: Marie Whelan Interim Operations: Chris Farkas

Outreach and School Improvement: Larry Sykes, Ed.D Teaching and Learning: Deborah Cook

Department Manager, Media: Tanya Arja

Superintendent’s Secretary (Recording): Lori Woods

News Media Representatives:

Tampa Bay Times: Marlene Sokol

WFLA News Channel 8

Approximately 135 people were in the audience, including other school district personnel.

Call to Order: Meeting called to order at 3:01 p.m.

Moment of Silence and Pledge of Allegiance: Moment of silence followed by Vice Chair Harris leading in the Pledge of Allegiance.

Withdrawn Items: C4.04, C4.08, C13.04 

Adoption of theAgenda:

Motion by Vice Chair Harris, second by Mrs. Gray, to adopt the agenda. Motion unanimously carried.

Board –  Roll Call: Chair Stuart declared a quorum with all Board Members present.

Approval of Minutes

Motion by Vice Chair Harris, second by Mrs. Gray, to approve the following minutes:

July 18, 2017 – School Board Meeting

Motion unanimously carried.

Superintendent Eakins and Chad Lazzara, Assistant Department Manager, Communications, highlighted the School Board Auditorium retrofit.

Board Guidelines

Vice Chair Harris read the guidelines into the record.

Speakers to Agenda Items

Vice Chair Harris read the guidelines for public comments.

Speaker

Item No.

Josephine Amato

C2.01, C6.08, Audience Comments

Mark Klutho

C4.03, C6.10, C7.03, C7.05R, D01, Audience Comments

Karen Spitzer

C13.01, Audience Comments

Jennifer Rogers

C4.02a

Allison Wright

D01, Audience Comments

Stephanie Baxter-Jenkins

D01, Audience Comments

Al Davis

D01

Virginia Davis

D01

Heidi Glick

Audience Comments

James Stewart

Audience Comments

Jodi Pelletier

Audience Comments

Virginia Goff

Audience Comments

Kelso Tanner

Audience Comments

Mary Beth Corn

Audience Comments

Rev. Dr. Russell Meyer

Audience Comments

Ollie Williams

Audience Comments

Ryan Haczynski

Audience Comments

Jairang Yarlagadda

Audience Comments

 

Administrative Appointments (Section B)

01            Approve the Administrative Appointment of Supervisor of Florida Instructional Materials Centerforthe Visually Impaired (FIMC-VI) 

Motion by Mrs. Valdes, second byVice Chair Harris, to appoint Kay Ratzlaff, currently Coordinator of the Florida Instructional Materials Center for the Visually Impaired, to theSupervisor of Florida Instructional Materials Center for theVisually Impaired (FIMC-VI), effective August 13, 2017. Motion unanimously carried.

Mr. Eakins publically recognized Suzanne Dalton, former Supervisor for 30 years of the FIMC-VI, in attendance.

4.02a       Approve Administrative Appointments/Transfers moved up on agenda

Superintendent Eakins recognized the following administrative appointments/transfers:

New Site Administrator – effective August 7, 2017

  • Joseph Hilbush, currently a teacher at Dorothy Thomas Exceptional Center, to the Site  Administrator of Lopez Exceptional Center School

New AssistantPrincipals – effective August7, 2017

  • Scott Vomacka, currently a teacher at Armwood High School, to the Assistant Principal for Student Affairs at King High School
  • Sara Bogue, currently a teacher at Newsome High School, to the Assistant Principal for Student Affairs at Lennard High School
  • Cara Diehl, currently a teacher at Bloomingdale High School, to the Assistant Principal for Student Affairs at Jefferson High School
  • Holly Magaditsch, currently a teacher at Foster Elementary School, to the Assistant Principal for Elementary Instruction at Egypt Lake Elementary School
  • Kelly York, currently a teacher at Shaw Elementary School, to the Assistant PrincipalforElementary Instruction at Sulphur Springs K-8 School
  • Philip Cottone, currently a teacher at Gorrie Elementary School, to the Assistant Principal for Elementary Instruction at Lee Elementary Magnet School
  • Kelly Snellgrove, currently a teacher at Mort Elementary School, to the Assistant Principal for Elementary Instruction at Tampa Palms Elementary School
  • Deena Ham, currently a math coach at Jackson Elementary School, to the Assistant Principal for Elementary Instruction at Folsom Elementary School

Recommendations and Reports of Superintendent Requiring Board Approval

Motion by Vice Chair Harris, second by Mrs. Gray, to vote on the consent agenda with the following items pulled for discussion. These items will be voted on all together at the end of discussion.

Consent Agenda: C6.01, C6.02, C6.03, C6.04, C6.08, C7.02, C7.05R, C7.07, C7.08, C12.01

Information Items: C13.01, C13.02, C13.03, D01

Motion unanimously carried.

(Section C)

12.01       Approve Memorandum of Agreement between Big Brothers Big Sisters of Tampa Bay, Inc. and The School Board of Hillsborough County, FL, for the School-To-Work Mentoring Program (Workforce Connections) moved up on agenda

Chris Jargo, Director, Career & Technical Education, highlighted the item at the request of Vice Chair Harris and Mrs. Griffin. Mr. Jargo introduced Jennifer Libby, Senior Vice President of Programs, Big Brothers Big Sisters of Tampa Bay, Inc. which provided updates on the program. A video was shared with the audience.

Comments made by Vice Chair Harris, Mrs. Gray and Mrs. Valdes.

7.08

Revised Bell Schedules for Schools Affected by the 2017-2018 Extended Reading Time (ERT) School List moved up on agenda

Chris Farkas, Chief Operating Officer, Deborah Cook, Chief Academic Officer and Patti Simmons, Manager, FTE Unite Compliance, Business Services, highlighted the item at the request of Chair Stuart and Mrs. Shamburger.

Comments made by Mrs. Gray, Mrs. Snively, Chair Stuart and Mrs. Griffin.

Motion by Mrs. Griffin, second by Mrs. Snively, to add the Extended Reading Time Progress, to the Suspended Agenda. Motion unanimously carried.

1.00 Office of Teaching and Learning (Deborah Cook) – None

2.00 Student Services (Wynne Tye)

2.01

Approve the Exceptional Student Education (ESE) Special Programs and Procedures (SP&P)

Document for 2016/2017 through 2018/2019 School Years

3.00 Academic Support and Federal Programs Division (Tracye Brown) – None

4.00 Human Resources Division (Marie Whelan (Interim)

4.01

Approve Personnel List #936 - Instructional Support

4.02

Approve Personnel List #1080 - Instructional

4.02a

Approve Administrative Appointments/Transfers moved up on agenda, effective August 7, 2017

  • Joseph Hilbush, currently a teacher at Dorothy Thomas Exceptional Center, to the Site Administrator of Lopez Exceptional Center School
  • Scott Vomacka, currently a teacher at Armwood High School, to the Assistant Principal for Student Affairs at King High School
  • Sara Bogue, currently a teacher at Newsome High School, to the Assistant Principal for Student Affairs at Lennard High School
  • Cara Diehl, currently a teacher at Bloomingdale High School, to the Assistant Principal for Student Affairs at Jefferson High School
  • Holly Magaditsch, currently a teacher at Foster Elementary School, to the Assistant
  • Principal for Elementary Instruction at Egypt Lake Elementary School
  • Kelly York, currently a teacher at Shaw Elementary School, to the Assistant Principal for Elementary Instruction at Sulphur Springs K-8 School
  • Philip Cottone, currently a teacher at Gorrie Elementary School, to the Assistant
  • Principal for Elementary Instruction at Lee Elementary Magnet School
  • Kelly Snellgrove, currently a teacher at Mort Elementary School, to the Assistant
  • Principal for Elementary Instruction at Tampa Palms Elementary School
  • Deena Ham, currently a math coach at Jackson Elementary School, to the Assistant Principal for Elementary Instruction at Folsom Elementary School
  • Eric Brooks, currently Assistant Principal of Student Affairs, Lennard High School, to Assistant Principal for Administration, Hillsborough High School
  • Henry Lefler, currently Assistant Principal, Career Center, South County, to Assistant Principal for Student Affairs, Walker Middle School
  • Carole Fernandez, currently Assistant Principal for Student Affairs, Youth Services, to Assistant Principal, Career Center, South County
  • Isidoros Passalaris, currently Assistant Principal for Student Affairs, WIlson Middle School, to Assistant Principal for Student Affairs, Young Middle Magnet School

4.03

Approve Teachers Considered Out of Field - Subject Area and English Language Learners

4.04

Approve Disciplinary Action - Instructional Support (If Any)

4.05

Approve Disciplinary Action - Instructional

4.06

Approve Revised Job Descriptions for Audiologist and Hearing Technician (Educational

Access, Opportunity, and Alternatives Division)

4.07

Approve New Job Description for Exceptional Student Education (ESE) Paraprofessional 4,

Classroom Health Aide (Educational Access, Opportunity, and Alternatives Division)

4.08

Approve New Job Description for Administrator on Special Assignment, Principal Coach

(Educational Leadership and Professional Development) Withdrawn

 

5.00 Leadership and Professional Development (Tricia McManus) – None

6.00 Business Division (Gretchen Saunders)

6.01         Approve Agreement with the City of Tampa for the 2017/2018 School Resource Officer Program (Business Services Division) highlighted with 6.02

Gretchen Saunders, Chief Business Officer, highlighted the item at the request of Mrs. Griffin, Chair Stuart and Mrs. Snively.

Comments made by Mrs. Snively.

6.02         Approve Agreement with Hillsborough County Sheriff's Office for the 2017/2018 School Resource Deputy Program (Business Services Division) highlighted with 6.01

Gretchen Saunders, Chief Business Officer, highlighted the item at the request of Mrs. Griffin, Chair Stuart and Mrs. Snively.

Comments made by Mrs. Gray and Mrs. Snively.

6.03         Approve the Purchase of the Subscription and Hosting Services from Cengage Learning, Inc. (Sole Source Provider) (Office of Teaching and Learning)

Kimberly DeFusco, Supervisor, Library Media Services, grades 6-12, highlighted the item at the request of Mrs. Snively and Mrs. Harris.

Comments made by Mrs. Gray and Mrs. Snively.

01            First Public Hearing on the Millage Rates and Tentative Budget for the 2017/2018 Fiscal Year

(Business Services Division) moved up on agenda

Superintendent Eakins adjourned the School Board meeting and opened the public hearing at 5:11 p.m.

Superintendent Eakins highlighted the item at the request of Chair Stuart and Mrs. Snively

Superintendent Eakins read the recommended millage rates.

Motion by Vice Chair Harris, second by Mrs. Shamburger, to adopt the FY 2017/2018 tentative

Millage Rates as presented. Motion unanimously carried.

Public Comment:

  • Mark Klutho
  • Al Davis
  • Allison Wright
  • Melissa Brown
  • Stephanie Baxter-Jenkins
  • Ryan Haczynski
  • Josephine Amato
  • Aron Zions

Comments made by Mrs. Saunders, Superintendent Eakins and Mrs. Milito.
Board Discussion:

  • Legislature has lowered funds
  • Charter school’s funds increased by Legislature
  • Legislature has not provided ways to gain funds
  • Teacher financial challenges
  • Procurement Policy 6320, outlines purchase orderthresholds for School Board approval
  • Assess expenditures and thresholds on purchase orders for School Board approval
  • What is the consequence of not voting for this millage? loss of revenue of over 1 billion dollars
  • Law requires advertising
  • School Board does not set millage rates or tax amounts
  • Public support needed
  • Unless stadium attached to referendum, it will not pass due to Hillsborough population
  • Requests input from teachers and community with cost saving ideas

Motion by Mrs. Valdes, second by Mrs. Gray, to adopt the FYO 2017/2018 Tentative Budget in the amount of $2,929,259,003.97. Motion unanimously carried.

Public Comment:

  • Mark Klutho

Superintendent Eakins read the recommendation to approve the Procedures for the Expenditure of Lottery Funds.

Motion by Mrs. Valdes, second by Mrs. Shamburger, to approve the Procedures for the

Expenditure of Lottery Funds as presented. Motion unanimously carried.

Mrs. Saunders highlighted the process of use of Lottery Funds.

Comments made by Mrs. Griffin.

Superintendent Eakins read the recommendation to approve the TRIM Requirements.

Motion by Mrs. Griffin, second by Mrs. Snively, to authorize staff to perform all tasks necessary to ensure compliance with the Truth in Millage (TRIM) requirements of Chapter 200.065,

Florida Statutes as presented. Motion unanimously carried.

Chair Stuart adjourned the Public Hearing and reconvened the School Board meeting at 6:29 p.m.

Chair Stuart recessed the School Board meeting at 6:30 p.m. Chair Stuart reconvened the School Board meeting at 6:40 p.m.

6.04         Approve the Purchase of a District License from Future Plans USA (Sole Source Provider) for

College and Career Readiness Planning (Workforce Connections) highlighted with 13.03

Chris Jargo, Director, Career & Technical Education, highlighted the item atthe request of Mrs. Griffin.

Comments made by Mrs. Gray.

13.03       Provide an Update on Implementation of Future Plans for College and Career Readiness

Planning (Workforce Connections)moved up on agenda, highlighted with 6.04

Chris Jargo, Director, Career & Technical Education, highlighted the item at the request of Vice Chair Harris, Chair Stuart, Mrs. Griffin and Mrs. Shamburger. A PowerPoint was shared.

Comments made by Mrs. Griffin, Mrs. Snively, Mrs. Gray, Superintendent Eakins, Mrs. Valdes andChair Stuart.

6.05         Accept the Lowest Responsive, Responsible Bids Submitted by Multiple Vendors - Invitation to Bid (ITB) #17043-MST-VT Door Services: Repair, Removal, and Installation (Business Services Division)

6.06         Approve the Piggyback of the Agreements Between Multiple Vendors and The Cooperative Purchasing Network (TCPN) - Contracts R141604 and R141608 School Supplies (Business Services Division)

6.07         Approve Contract Renewal for Brooks DeBartolo Collegiate High School (Chief of Schools)

6.08         Approve Six-Month Agreement for Technical Services with the Tampa Bay Arts and Education

Network (TBAE) to Provide Video Broadcast Services (Business Services Division)

Gretchen Saunders, Chief Business Officer, highlighted the item at the request of Mrs. Griffin, Chair Stuart, Mrs. Shamburger and Mrs. Snively.

Comments made by Mrs. Gray, Mrs. Shamburger, Superintendent Eakins, Mrs. Snively, Mrs.Griffin, Chair Stuart and Mrs. Valdes.

Motion by Mrs. Valdes, second by Mrs. Griffin, to pull item C6.08 for a separate vote.  Motion unanimously carried.

Motion by Mrs. Valdes, second by Mrs. Griffin to Approve Six-Month Agreement for Technical

Services with the Tampa Bay Arts and Education Network (TBAE) to Provide Video Broadcast

Services. Motion carried with Mrs. Gray and Mrs. Snively opposed.

6.09         Approve the Legal Services Agreement Between The School Board of Hillsborough County, Florida and MacFarlane Ferguson & McMullen, P.A. (Business Services Division)

6.10         Approve the Memorandum of Agreement with Minimise, USA, LLC,  for the Energy

Management and Conservation Services Project (Business Services Division)

6.11         Approve Renewal of Agreement with Charter Communications Operating, LLC (Formerly Bright House Networks) to Televise Athletic Contests for the 2017/2018 and 2018/2019 School Years (Educational Access, Opportunity, and Alternatives) 

7.00 Operations Division (Chris Farkas)

7.01

Approve the Charter School Food Service Agreement Between the Bridge Prep Academy of

Riverview and the School Board of Hillsborough County, Florida

7.02

Approve the Agreement Between the Tampa Metropolitan YMCA and the School Board of

Hillsborough County, Florida to Provide Snacks for the Success Afterschool Programs

Comments made by Mrs. Gray.

7.03

Approve the Meal Service Agreement Between Excelsior Prep Charter School and the School

Board of Hillsborough County, Florida to Provide Meals and Snacks for Students

7.04

Approve the Vendor Capability Survey Between the American Red Cross LLC Central Florida

and the School Board of Hillsborough County, Florida to Provide Meals for its Mass Care

Mobile Unit

7.05R

Approve the Charter School Food Service Agreement Between Selected Charter School Sites and the School Board of Hillsborough County, Florida

Comments made by Mrs. Gray.

7.06

Approve the Agreement Between the Boys and Girls Clubs of Tampa Bay (Boys and Girls Clubs) and the School Board of Hillsborough County, Florida to Provide Meals for Children Participating in Afterschool Programs

7.07

Approve Lease Renewal with McDill Columbus Corporation for Classroom Space for Career

Recruitment and Instruction in Basic English (CARIBE) Program for the 2017-2018 Term

Mrs. Griffin publically recognized CARIBE representatives in attendance. Comments made by Mrs. Gray.

7.08

Revised Bell Schedules for Schools Affected by the 2017-2018 Extended Reading Time (ERT) School List moved up on agenda

8.00 Administration Division (Harrison Peters)

8.01       Approve Out-of-County/Out-of-State and Overnight In-County Student Field Trips 

9.00 Community Relations (Teresa Peterson) – None

10.00 Office of Diversity (Minerva Spanner-Morrow)  – None

11.00 Outreach and School Improvement (Larry Sykes, Ed.D.) – None

12.00 Unclassified

12.01

Approve Memorandum of Agreement between Big Brothers Big Sisters of Tampa Bay, Inc. and

The School Board of Hillsborough County, FL, for the School-To-Work Mentoring

Program (Workforce Connections) moved up on agenda

Motion by Vice Chair Harris, second by Mrs. Griffin, to vote on the items pulled from the consent agenda. Motion unanimously carried.

13.00 Information Items

13.01

School Internal Accounts Activity Funds Audit Report for Fiscal Year 2015/2016 (Business

Services Division)

Gretchen Saunders, Chief Business Officer, highlighted the item at the request of Mrs. Snively. Comments made by Mrs. Snively.

13.02

Annual Report of Minor Projects 2016-17 Fiscal Year (Operations Division)

Comments made by Mrs. Gray.

13.03

Provide an Update on Implementation of Future Plans for College and Career Readiness

Planning (Workforce Connections) moved up on agenda, highlighted with item 6.04

13.04

School Board Committee Minutes Withdrawn

Scheduled Hearings on Policies and/or Business Items

01          First Public Hearing on the Millage Rates and Tentative Budget for the 2017/2018 Fiscal Year

(Business Services Division) moved up on agenda (time certain 5:01 p.m.)

Suspended Agenda

01          Suspended Agenda

Superintendent Jeff Eakins provided updates on the following:

  • Faith-Based Activities
  • Outreach and School Improvement Division
  • Attendance boundary adjustments for the following schools:
    • Hunter’s Green Elementary School
    • Clark Elementary School
    • Mort Elementary School
    • MOSI Partnership School
    • Pride Elementary School
    • Shaw Elementary School
    • Heritage Elementary School
    • Witter Elementary School
    • Forest Hills Elementary School
    • Pizzo Elementary School
    • Greco Middle School
    • Adams Middle School
    • Sligh Middle School
    • Van Buren Middle School
    • New PK-8
  • Implementation of House Bill 7069
    • Recess
    • Title 1

Superintendent's Comments

01          Superintendent Eakins highlighted the following:

  • Transportation Back-to-School Fair
  • Transportation Update
  • New Teacher Breakfasts
  • VooDoo Chef Celebrity Cook-Off
  • High School Internship Program in Integrated Mathematics Oncology
  • Student Performance Update

Other Business and Board Comments

Comments by Mrs. Valdes, Mrs. Griffin, Vice Chair Harris, Mrs. Gray, Mrs. Shamburger, Mrs. Snively and Chair Stuart.

Adjournment – with no further business the meeting was adjourned at 9:35 p.m. (Audio recording on file)

HCPS publishes minutes of School Board meetings after Board approval. Although the online minutes do not include signatures, citizens may arrange to review the official documents by completing a public records request with the Communications Department.

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