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HCPS publishes minutes of School Board meetings after Board approval. Although the online minutes do not include signatures, citizens may arrange to review the official documents by completing a public records request with the Communications Department.

MINUTES
SCHOOL BOARD OF HILLSBOROUGH COUNTY, FLORIDA
901 E. Kennedy Boulevard, Tampa
Tuesday, November 1, 2016

The School Board of Hillsborough County, Florida, met in regular session Tuesday, November 1, 2016, at 3 p.m., in the School Board Auditorium, 901 East Kennedy Boulevard, Tampa, with Superintendent Jeff Eakins, and Board Members Doretha W. Edgecomb, April Griffin, Sally Harris, Carol W. Kurdell, Melissa Snively, Cindy Stuart, and Susan Valdes present.  Chair April Griffin presided.

Others present were:

Board Attorney – James Porter

District Attorney – Jeff Gibson                    

Chief of Staff:  Alberto Vazquez, Ed.D.

Deputy Superintendent:  Van Ayres

Chief of Schools, Administration:  Harrison Peters

Assistant Superintendents/Division Chiefs:

      Academic Support and Federal Programs –Tracye Brown

      Business Services – Gretchen Saunders

      Community Relations – TG Taylor - absent

      Diversity – Minerva Spanner-Morrow

      Educational Leadership and Professional Development – Tricia McManus

      Governmental Relations – Connie Milito

      Human Resources – Stephanie Woodford

      Operations – Chris Farkas

      Outreach and School Improvement – Larry Sykes, Ed.D

      Student Services – Wynne Tye – absent – Kim Workman

      Teaching and Learning – Elizabeth Agresta

External Communications Manager – Tanya Arja

Superintendent’s Secretary (Recording) – Lori Woods

News Media Representatives:

      Tampa Bay Times – Marlene Sokol

Approximately 160 people were in the audience, including other school district personnel.

Call to Order:  Meeting called to order at 3 p.m.

Moment of Silence and Pledge of Allegiance:  Moment of silence followed by Vice Chair Stuart leading in the Pledge of Allegiance to the United States Flag.  Vice Chair Stuart asked that all remember students John and Maria Bernal, who lost their lives this past week.

Student Representative: Chair Griffin introduced Baylee Astin, Durant High School, Citizen Advisory Committee (CAC) member who served as the Student School Board Representative.

Acknowledged:  Chair Griffin acknowledged the following guest(s) who entertained prior to the meeting: 

  • Cheri Bollinger – Principal
  • Rebecca Traenkner, Music Specialist
  • Melissa Grady, Strings Specialist
  • Christine Mancasi, Dance Specialist
  • Brian Druga, Lead teacher

Shore Elementary Magnet School Showstopper (Show Choir) & Chamber Orchestra Students

Fifth Grade

Tiana Cole

Jeremiah LaFayette

Ayana Lightbourne

Kayden O’Brien

Luz Ivy Pinto

Raheim Sexil

Dariana Watson

Aaliyah Weems

 

Fourth Grade

 

 

Gabrielle Hamilton

Faith Jones

Jayla Lyles

Jalynn McPhaul

Ivory Nelson

Jahzion Nicholas

Hayley Rodriguez

Jayden Singletary

Eemarie Strickland

Francisco Tre McCauley

Izabella Weston

 

Withdrawn Items: C4.05, C4.06, C6.07

Adoption of the Agenda:

Motion by Mrs. Harris, second by Mrs. Valdes, to adopt the agenda.  Motion unanimously carried.

Board – Roll Call:  Chair Griffin declared a quorum with all Board Members present. 

Approval of Minutes

Motion by Mrs. Harris, second by Mrs. Kurdell, to approve the following minutes:

September 13, 2016 – School Board Workshop (p.m. session)

September 27, 2016 – School Board Workshop

October 18, 2016 – School Board Meeting

Motion unanimously carried.

Board Guidelines

Vice Chair Stuart read the guidelines into the record.

Chair Griffin stated Jim Porter, School Board Attorney and Dr. Alberto Vázquez, Chief of Staff have been working on creating a place on the agenda for community members and Hillsborough County Public Schools employees to speak to the Board at a time that is more convenient.  Dr. Vázquez and Mr. Porter are scheduled to meet with representatives of the Unions for further input.  The additional time slot will be announced when finalized.

Presentation to Outgoing Board Members: 

Chair Griffin read a resolution honoring Doretha W. Edgecomb for her 12 years of service on the board.  A video was shared and Mrs. Edgecomb was presented with flowers, a plaque, and artwork from Middleton High School senior, Sabrina McGhee (Kim Padron, Art teacher).  Copy of resolution is attached to the minutes and said page dedicated to Doretha W. Edgecomb.

Motion by Mrs. Harris, second by Vice Chair Stuart, to adopt the resolution honoring Doretha W. Edgecomb.  Motion unanimously carried.

Chair Griffin read a resolution honoring Carol W. Kurdell for her 24 years of service on the board.  A video was share and Mrs. Kurdell was presented with flowers, a plaque, and artwork from Robinson High School senior, Maleesa Tran (Mary Wilson, Art teacher).  Copy of resolution is attached to the minutes and said page dedicated to Carol W. Kurdell.

Motion by Mrs. Valdes, second by Mrs. Harris, to adopt the resolution honoring Carol W. Kurdell.  Motion unanimously carried.

Comments by Mrs. Edgecomb and Mrs. Kurdell.

Speakers to Agenda Items

Speaker

Item No.

Stephanie Baxter-Jenkins

C12.04

Mark Klutho

C4.04, C7.02, C13.01, D01, Audience Comments

LaBronn Reddick

Audience Comments

Cheryl Flowers

Audience Comments

Ann Porter

Audience Comments

Caridad Arenas

Audience Comments

Desiree Jackson

Audience Comments

Tangela DuPree

Audience Comments

Erin Haczynski

Audience Comments

Ryan Haczynski

Audience Comments

Naze Sahebzamani

Audience Comments

Valerie Churchman

Audience Comments

Jean Clements

Audience Comments

John Perry

Audience Comments

Marilyn Hoenge

Audience Comments

Terry Kemple

Audience Comments

Richard Wilson

Audience Comments

Comments by Mrs. Valdes, Superintendent Eakins, Chair Griffin, Vice Chair Stuart, Mrs. Edgecomb, and Mrs. Snively.

DISCUSSION:

 

  • Board members serve on numerous boards and councils
  • Most organizations reimburse travel
  • Clarity around travel forms
  • Create a budget for board members
  • Evenly distribute boards and councils among board members
  • Way or Work Workshop requested
  • Negotiations still in process

 

Hearings on Policies and/or Business Items (Section D)

01

Public Hearing and Approve the Resolution Amending the Community Investment Tax Project List Initially Approved on April 26, 2016, in Order to Approve Additional Projects to be Funded for the 2016/2021 Period by the Community Investment Tax (Business Services Division)moved up on agenda

Chair Griffin recessed the Board Meeting at 4:37 p.m.

The Public Hearing was opened and Chair Griffin and ask Mr. John Stokes of Nabors, Giblin & Nickerson to come forward and explain the necessity for the Public Hearing. 

Chair Griffin asked if any of the public is here to speak regarding the projects to be funded by the Community Investment Tax.

Chair Griffin closed the Public Hearing and the School Board meeting reconvened at 4:40 p.m.

Motion by Mrs. Valdes, second by Vice Chair Stuart, to approve the amendment of the Resolution Amending the Community Investment Tax Project List. Motion unanimously carried.

Comments by Mrs. Snively.

Proclamations/Recognitions

01

Adoption of Proclamation—Native American Heritage Month, November 2016 (Student Services Division)

Kristine Hensley, Supervisor, Student Services, highlighted the proclamation.  Mrs. Hensley introduced the following Native American students. 

  • Chris Nowland
  • Taylor Pfister
  • Jackson Smith
  • Jeffrey Durant

Board members were presented with a token of remembrance representing Native American culture.  Parents, students, and community members in attendance serving on the Title VII Parent Advisory Committee were recognized.

Motion by Mrs. Edgecomb, second by Mrs. Kurdell, to adopt November 2016 as Native American Heritage Monthly.  Motion unanimously carried.

Comments Mrs. Kurdell, Mrs. Harris, and Chair Griffin.

02

Adoption of the Proclamation Congratulating the 2016 National Hispanic Scientist of the Year Award Honorees (Community Relations)

Larry Plank, Director, STEM, Office of Teaching and Learning, highlighted the proclamation.  Mr. Plank introduced the 2016 National Hispanic Scientist of the Year, Dr. Adriana Ocampo, Planetary Geologist and NASA Space Programmer manager.  A video was shared.

Motion by Mrs. Valdes, second by Mrs. Edgecomb, to adopt the Proclamation Congratulating the 2016 National Hispanic Scientist of the Year Award Honorees. Motion unanimously carried.

Comments by Mrs. Valdes, Vice Chair Stuart, and Chair Griffin.

Teaching and Learning (Section A) – None

Administrative Appointments (Section B) – None

Recommendations and Reports of Superintendent Requiring Board Approval

Motion by Mrs. Valdes, second by Mrs. Harris, to vote on the consent agenda with the following items pulled for discussion.  These items will be voted on all together at the end of discussion.

Consent Agenda:  C4.01, C4.02, C4.04, C7.02, C8.02

Information Items:  C12.04, C13.01, C13.02

Motion unanimously carried.

(Section C)

1.00 Office of Teaching and Learning (Elizabeth Agresta) – None

2.00 Student Services (Wynne Tye) – None

3.00 Academic Support and Federal Programs Division (Tracye Brown) – None

4.00 Human Resources Division (Stephanie Woodford)

4.01a

Approve Corrected Job Descriptions

Mark West, General Manager, Human Resources, highlighted the item at the request of Mrs. Valdes.

Comments by Mrs. Valdes, Vice Chair Stuart, and Chair Griffin.

4.02

Approve Personnel List #1068 – Instructional 4.02, 4.02a, and 4.04 were highlighted together

Stephanie Woodford, Chief Human Resource Officer, Human Resources Division, highlighted the item at the request of Mrs. Valdes.

Comments by Mrs. Valdes, Vice Chair Stuart, Mrs. Edgecomb and Superintendent Eakins.

4.02aR

Approve Administrative Appointments/Transfers moved up on agenda, highlighted with 4.02

Superintendent Eakins highlighted the item.

  • Adriane Sykes, currently Supervisor, Community Ed Fees and Special Projects, Adult Education, to Supervisor, Instruction, Adult Education, effective November 2, 2016
  • Cara Visser, currently IT Project Management Consultant, Independent Contractor, to Department Manager, IT Business Solutions, Information Technology, effective November 2, 2016

4.03

Approve Personnel List #924 - Instructional Support

4.04

Approve Teachers Considered Out of Field - Subject Area and English Language Learners moved up on agenda, highlighted with 4.02

4.05

Approve Disciplinary Action – Instructional Withdrawn

4.06

Approve Disciplinary Action - Instructional Support (If Any) Withdrawn

5.00 Leadership and Professional Development (Tricia McManus) – None

6.00 Business Division (Gretchen Saunders)

6.02

Approve the Agreement for Technical Services with Chess Nut Society, LLC to Teach Chess Strategies for Staff Associated with the Hillsborough County Out-of-School Time (HOST) Program (Academic Support and Federal Programs Division)

6.03

Approve the Purchase of Certified Internet Web (CIW) Curriculum and Testing Vouchers with Certification Partners, LLC (Workforce Connections)

6.04

Approve the Expenditures for Legal Services Between the School Board of Hillsborough County, Florida and Karen C.D. Gabbadon, for Change of Placement Hearing Support Services (Chief of Schools)

6.05

Approve the Agreement for Technical Services with Pacific Research & Evaluation, LLC for the Evaluation of the Math and Science Partnership (MSP) Grant Project (Office of Teaching and Learning)

6.06

Approve the Agreement for Technical Services with Prismatic Services, Inc. for the Evaluation of the Title III English Language Learners (ELL) Continuation Grant Project (Office of Teaching and Learning)

6.07

Accept the Lowest Responsive, Responsible Reply Submitted by Arey Jones  - Invitation to Negotiate (ITN) #16136-DST Windows Notebooks and Charging Carts for Education (Business Services Division)Withdrawn

6.08R

Accept the Lowest Responsive, Responsible Bids Submitted by Multiple Vendors - Invitation to Bid (ITB) #16125-MST Water and Wastewater Laboratory Services (Business Services Division)

6.09R

Accept the Lowest Responsive, Responsible Bids Submitted by Perma-Fix of Florida, Inc. - Invitation to Bid (ITB) #16081-MST Hazardous and Non-Hazardous Waste Pickup (Business Services Division)

6.10R

Accept the Highest Ranking Proposals from Daikin Applied Americas, Hill York, and Johnson Controls Incorporated - Request for Proposal (RFP) #16084-MST Chiller Repair, Parts, and Maintenance (Business Services Division

6.11R

Accept the Lowest Responsive, Responsible Bids Submitted by Multiple Vendors - Invitation to Bid (ITB) #16099-EST Musical Instruments, Secondary Education (Business Services Division)

6.12R

Accept the Lowest Responsive, Responsible Bids Submitted by Haskell Termite & Pest Control, Inc. - Invitation to Bid (ITB) #16113-MST Fumigation Services (Site Specific) (Business Services Division)

6.13

Approve the Memorandum of Agreement Between Bay Area Charter Foundation, LLC D/B/A Woodmont Charter School for the 21st Century Community Learning Centers (21st CCLC) Grant Project (Academic Support & Federal Programs Division)

6.14

Approve IBM Passport Advantage Software Renewal through the State of Florida Alternate Contract Source Number 43211500-WSCA-15-ACS - Computer Equipment, Peripherals and Services with Midrange Support & Service, Inc. (Chief of Staff)

6.15

Approve the Purchase of the Renewable Site License Contract and Renewable Hosting Agreement for FirstClass OpenText, Inc. (Community Relations)

6.16R

Accept the Lowest Responsive, Responsible Bid Submitted by Fourqurean Well Drilling - Invitation to Bid (ITB) #16075-MST Well and Pump Repair Services (Business Services Division)

7.00 Operations Division (Chris Farkas)

7.02

Approve Resolution for Impact Fee Fund Disbursement from the Hillsborough County Board of County Commissioners for the Initial Site Acquisition Phase, Due Diligence, Design and Construction Management Services for Elementary School "D" (South Hillsborough County)

Lorraine Suarez, General Manager, Growth Management, Planning and Siting, Operations Division, highlighted the item at the request of Mrs. Snively.

Comments by Mrs. Snively.

7.03

Approve Revised Location of Temporary Access and Utility Easement and Accept an Additional Temporary Construction and Utility Easement from TC Venture 1, LLC to the School Board of Hillsborough County at Elementary "C" School Site, Triple Creek Subdivision, Riverview

7.04

Approve a Perpetual Access Easement and Temporary Construction Easement From the School Board of Hillsborough County to Hillsborough County for the Construction of the Future Partnership Library at Muller Elementary School 

7.05

Approve Second Amendment to Purchase and Sale Agreement for Land Exchange and Interlocal Agreement Between the School Board of Hillsborough County and the Housing Authority of the City of Tampa for the Proposed West River Development Project

8.00 Administration Division (Harrison Peters)

8.02

Approve the Recommendations for Change of Placement of Regular Students highlighted with 8.04

Harrison Peters, Chief of Schools, Administration Division, highlighted the item at the request of Mrs. Valdes.

8.03

Approve the Recommendations for Change of Placement of Exceptional Student Education Students

8.04

Approve Out-of-County/Out-of-State and Overnight In-County Student Field Trips moved up on agenda, highlighted with 8.02

8.05

Approve Waiver of Rental Fees

9.00 Community Relations (T.G. Taylor)None

10.00 Office of Diversity (Minerva Spanner-Morrow) None

11.00 Outreach and School Improvement (Larry Sykes Ed.D.) None

12.00 Unclassified

12.02

Approve Amendment to Affiliation Agreement for Health Science Education for the 2016/2017 School Year (Workforce Connections)

12.03

Approve Affiliation Agreements for Health Science Education for the 2016/2017 School Year(Workforce Connections)

12.04

Approve Time Change for the School Board of Hillsborough County, FL Reorganization (Chief of Staff)

Dr. Alberto Vázquez, Chief of Staff, highlighted the item at the request of Mrs. Snively and Vice Chair Stuart.

Comments by Vice Chair Stuart, Jim Porter, and Mrs. Snively.

Motion by Mrs. Snively, second by Mrs. Edgecomb, to vote on the items pulled from the consent agenda.  Motion unanimously carried.

13.00 Information Items

13.01

Office of Strategy Management 1st Quarter Strategic Plan Update for 2016/2017 (Office of Strategy Management)

Van Ayres, Deputy Superintendent, introduced Joe Cochran, General Manager, Office of Strategy Management (OSM).  Mr. Cochran, Julie McLeod, Senior Data Strategist, OSM, Ross Anderson, participant of the Graduation Workgroup, Patti Simmons, Supervisor, OSM, and Eric Bergholm, General Director, Advanced Academics highlighted the item at the request of Mrs. Snively and Vice Chair Stuart.  A PowerPoint was shared.

Comments by Vice Chair Stuart, Mr. Peters, Dr. Vảzquez, Mrs. Snively, Mrs. Edgecomb, Ms. Astin, Mrs. Valdes, Superintendent Eakins, and Chair Griffin.

13.02

Annual Report for the Interlocal Agreement for School Facilities Planning, Siting and Concurrency

Amber Dickenson, Department Manager, Planning and Siting, Operations Division, highlighted the item at the request of Mrs. Snively and Mrs.Valdes.

Hearings on Policies and/or Business Items (Section D)

01

Public Hearing and Approve the Resolution Amending the Community Investment Tax Project List Initially Approved on April 26, 2016, in Order to Approve Additional Projects to be Funded for the 2016/2021 Period by the Community Investment Tax (Business Services Division)moved up on agenda

Other Business and Board Comments

Comments by Mrs. Edgecomb, Mrs. Valdes, Mrs. Harris, Vice Chair Stuart, and Mrs. Snively.

Suspended Agenda

01

Suspended Agenda

Superintendent Jeff Eakins highlighted the following:

Elevate Schools Update:

  • Sligh Middle School:  80% increase in PTSA participation, Success students visited Hillsborough County Courthouse, Magnet students visited MOSI and toured Moffitt Cancer Center
  • BT Washington Elementary School:  Social Worker established new program to impact graduation rates and inspire students
  • McLane Middle School:  Team building "Monthly Moments” meetings continue, Activity Before Content (ABC) approach

Choice Application Period November 1, 2016 through December 9, 2016. 

Giving Thanks month:  Staff and students to let us know what they are most thankful for.

Haiti Relief Efforts:  Received more than 500 pounds of donations.

Adjournmentwith no further business the meeting was adjourned at 7:39 (Audio recording on file.)

HCPS publishes minutes of School Board meetings after Board approval. Although the online minutes do not include signatures, citizens may arrange to review the official documents by completing a public records request with the Communications Department.

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